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Mad River Youth Soccer League
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MINUTES OF BOARD MEETINGS |
MRYSC
Board Meeting Minutes
January 22, 2004
The board meeting was called to order at 7:10 p.m. on January 22, 2004.
Roll Call:
There were corrections to be made on last meetings minuets. HYSL representatives are Pete/Dave/ Anthony with Rebecca/ Rose as the alternates. There was approximately $3,700.00 that was unaccounted for from HYSL for registration. This money has now come in but was unaccounted for at the last meeting. Motion to approve: Martin/Kate.
Treasurers Report: Kate has drawn up a comparison report of last season and this season. There were a lot more referee checks that were paid out. We have $6,000.00 in our account today and all our fees and major expenses are paid. U-12 girls have an additional $500.00 in their account. Also, there was $180.00 additional rent paid for a storage locker(Kate grabbed the the wrong check book and wrote it out of the tournament budget. She will write us a check for $180.00). We have paid out a $500.00 check to uniforms for next season. In May, we have to pay a large deposit toward the uniforms so this $6,000.00 will help to cover that expense but we still will be short. There is money available in the Class III account. There is $2,500.00 that has not been identified as to where it belongs so we may use this amount as a short term loan if needed.
Concerns: The uniforms did increase considerably and we are unaware as to the reason why? Educating the referees and coaches. Having to refund 10 to 15 checks for $20.00 to those referees who ref over and above 10 games. Watering Bloomfield, Blue Lake and Sunset was another expense. The Port-a-Potties were a huge cost. If raising fees is going to be an issue, we need to take this matter up with HYSL and have them vote on it. We need to fund raise extensively and/or cut expenses tremendously or we are going to be in the black very soon. At the upcoming jamboree, some have suggested having a raffle and passing out tickets to the coaches at the meeting. Maybe we could require each board member to provide one prize for the raffle. Motion to approve-Martin/Brian.
Kate suggested that we could save money by no longer providing socks and shorts to each player. Give each player only a shirt.
Public Input None
Registration: We need to decide on an on-site location and dates as to where we will hold sign ups this year. Last season, it was on the last Saturday in May. We need to make a few adjustments to the little flyers and big sheets. We need to add that a birth certificate is required at time of sign-ups. May 22, 2004 was chosen to be the on site sign-up date and it will be held at the Union Town and McKinleyville Round Table Pizza from 12-2 pm. Kim held a registration during the week and had an excellent turn out. We will also be having a registration on May 26, 2004 at the Union Town and McKinleyville Round Table Pizza from 5-7 pm. Deadlines are the same as last seasons, May 31, 2004. Late fees will be held firm this season!
Reports from Board
Sponsorship: We are tossing around the idea of increasing the sponsorship fee to $200.00. This will include the company name on the back of the t-shirts.
Fields: Hoopa is working on their fields and they are coming together very nicely. Morris Elementary School lost money for their janitorial staff and no longer has anyone to cut the grass. Hiller Park is near competition and to be open in the fall. What is our costs going to include? Hopefully, the snack bar will compensate for our cost of the field. We paid out $3,200.00 for Division III to play soccer last season. We are not able to afford this cost this year. This in turn may effect the recreation teams because the Division III teams will now be practicing on the rec teams fields. The rec teams now all practice on school fields so this only leaves ACS and the Crab field for the Division III teams.
Division III: Rose put an add in the paper for coaches to inquire about coaching Class III. She received only one phone call. Dave received three e-mails. Rose is anxious to set up interview dates and is interested in setting up a committee to select the coaches. Coaches must have a license to coach Division III?!? If there is no structure there is nothing to support a competitive team. If we establish a structure and yet be flexible on the needs of the community we can hopefully find coaches who will fit our needs. We need to get the message out that if you want your child to play competitively then you need to get actively involved. The deadline for Division III coaches is January 31, 2004. Division I deadline for coaching is January 15, 2004. Division III coaching interviews will be held on March 8 & 9, 2004 a half an hour for each person and then a decision will be made. Try outs for Division III are to be held on March 27, 28 & April 3, 2004.
We would like to pay someone else to run the tryouts. It was money well spent last year. We need someone to organize the whole tryout. Also, we need unbiased evaluators. Rose and Anthony feel we need coaches or evaluators that know the capabilities of the players. The million dollar question is, do we want to bring back Nick Parker? Bloomfield is the field we are interested in using for tryouts.
Beverly Biggs, a guest to the meeting, is investigating as to what is going to take place this season. She would like to see McKinleyville and Arcata teams kept separate. She feels that there may be hard feelings felt from last season because they spent a lot of money on uniforms and other things.
New Business: There was a $270.00 check written for the referee clinic to be held next month. The Division I tryouts are tentatively set for March 15, 16 & 22, 2004.
The next HYSL meeting is to be held on February 12, 2004 at the Adorni Center. The CYSA equipment show is on February 7 in San Jose and the next general meeting is held on March 13-14 in Stockton.
Next Meeting: February 26, 2003 at 6:00 pm.
Adjournment: There being no further business, the board adjourned at 9:07 p.m. |
MRYSC
Board Meeting Minutes
May 27, 2004
The board meeting was called to order at 6:10 p.m.
Roll Call: Minuets from last minuets read over and corrections were made. July 22- 25 There will be a Ref's Clinic held in Sunny Brae with a refresher on July 31 from 9-2 p.m. As well as, the Redwood Classic Tournament is to be held on August 14 &15 for Class I and August 21 &22 for Class III. Motion to approve last week's minuets-Martin/Anthony.
Treasurers Report: We have $5,768.38 in our account this month. This includes $1,000.00 from Hoopa and $1,000.00 from last season's account. At this time last season we had approximately $1,700.00 in the account. To order the uniforms this season only cost us $12,000.00 where last season we paid a total of $16,000.00. We were able to save approximately $.50 per uniform because we did not go through R/S and Sport. Also, another saving was that we ordered them all at once. Dave gave Kate two checks for the amount of $2,300.00 and $2,200.00 for registration fees. At this time there is a total of 371 players registered with Linda. Kurt has stated that the paperwork is slower this season coming in.
Class III: In the Class III account there is about $3,000.00 that has been accumulating. Rose, Susan and Kate have divided up this money between all the Class III teams. This money can go toward the payment of the uniforms and fields. It has been a consideration of the club to have the uniforms now be the property of MRYSC. We need to make sure that this season there is someone who is keeping an accurate watch over the money in the Class III account. Normally there would be money left over from the previous season but in the past the book keeping has been poor and the money has ended up in the general fund.
Issue: There have been five sets of uniforms ordered for the U-10, two sets ordered for the U-12. The U-14 uniforms are all ready paid for, for the girls and boys teams. The initial plan was the U-12 boys that did not help pay for last season's uniforms would help this season and incur some of the costs. What our thought is, that the U-10 teams would pay for the use (rental fee) of a uniform. The club will incur the initial cost but a fee will be charged to the players for the use of the uniform. Rose is opposed to this idea and feels that $16.00 for a uniform to keep is ideal.
June 15 all forms will be to clubs
Rosters and team counts due to league by July1
July 15 team rosters to clubs
August 1 League Schedules due
August 15 teams frozen and no changes made
September 1 list of scholarship recipients to league
September 15 late registrations will be retuned if not placed by this date
August 28 Jamboree
Reports from Board:
Sponsorship: Rebecca has accumulated up to $1,500.00 in the sponsorship account. She has 7-10 sponsors to this date.
Fields: Hiller Park has contacted us and that they will be ready for practice on July 1. Fees will be assessed. Comparable to ASC. Sunny Brae is available for practice at no charge (a swamp).
Tim has not yet reserved Bloom field for rec. and it is a little dryer. We need to have him coordinate all the Arcata fields; Sunny Brae, Sunset and Bloom field. All schools in McKinleyville are closed for the summer. At this time we should concentrate on the Sunset field. Great possibilities.
A request for porta-potties has been put in. July 5, 2004 is the first day of practice for Class III. Hiller Park has park bathrooms available. Blue Lake, Bloom field and Sunnybrae will have to wait for porta-potties until August unless more teams will practice there. We need at least 3 to 4 teams practicing. All porta-potties will be at the fields starting August 1, 2004.
We need to accumulate another set of goals for the third field at the ASC. Pete has suggested that we go in with another club and help pay for the freight charge. The city needs new goals. What is the Rotary Field doing with their old goals? We could approach the Rotary Club in Arcata to help incur some of the cost of the purchase of new goals.
Old Business: Rebecca is modifying the rules for the referees.
Referee Clinic: A refresher course will also be available on June 3 & 4 from 6-9 p.m. at St. Bernard's Elementary School. As well as one held on July 31 from 9-2 p.m. in Arcata at Sunny brae. I All clinics will be posted on the web site.
Do we have an assigner now? We need someone to teach the class. Anthony would like to do it but does not have a license.
Coaches Clinic for an F license is to be held on June 15-17 at the Sunset Elementary School. June 22-24 for the E license. The cost of the clinic is $25.00. Six people must be enrolled in the class for it not to get canceled.
A Rec. course will be available in August for coaches put on by Nick Parker in order for them to obtain their F license. We want to capture 75% of all the U-8 coaches for this clinic.
Martin would appreciate an e-mail showing the interest for the June Clinics or they will be canceled. He would like all last season rec. coaches and Class III coaches to be notified as to when this clinic is to take place.
New Business: Tahsanchat has asked if the U-6 players would like to travel up to Willow Creek and Hoopa. We would like to schedule two U-6 games up there.
ASC fields for Class III scheduling-second weekend in September. Third weekend is reserved for a Frisbee tournament.
Kate has scheduling software that works and is offering it to the club. Once you have the matrix and adjust it, it works rather smoothly.
Equipment: We need someone to man the U-8 goals and assemble them. Jeanie Hassler's daughters might do it.
Class III: No one has their paperwork in yet.
HYSL Report: Martin feels that the only thing HYSL does for us is to provide a registrar and take $10,000.00 a year from us. Dave feels that the league, as a whole, is important because it benefits the Eureka and Fortuna Kids. If you look at this as a growth issue our community is growing so quickly. In a few years are we going to be able to accommodate so many kids? Another issue is that we have more than one third of the population and yet we can be out-voted. We have no voice and they do not listen to our ideas. Nor consider what we have to say. They do not have the individuals to brainstorm because they are all so tired. We would like to set the motion on the table to be brought up at the general meeting. It gives us six months to decide whether or not MRYSC wants to proceed further with this issue of separating from HYSL.
To make people know that we want to explore the possibility separating we need to:
1. Submit a proposal
2. Let everyone know that this does not have to be antagonistic. Rose does not feel that they are open to discussing things with us.
We are the only club that is feeding Class I and training them. They do not want to play Class I (Eureka and Fortuna) because they do not want to travel. We have new energy in our All-Star teams, Rec, Class III and Class I.
We want a motion to submit the following to the ballot at the next general meeting:
A motion to submit the following to the ballot:
MRYSC to form separate league from HYSL. Functionally dissolving HYSL to form separate leagues. That could take form in creating 2 or 3 leagues out of HYSL. All moneys held by HYSL would be returned to the new leagues based on contributions of the clubs.
A motion to present the idea of separating from HYSL and becoming out own club on the ballot at the next general meeting-Rose/Kate.
Class I: Nick did an excellent job at the Class I meeting on how to run a practice.
Next Meeting: June 28, 2004 at the Joyful Healer in McKinleyville at 6:00 p.m.
Adjournment: There being no further business, the board adjourned at 8:37 p.m. |
MRYSC
Board Meeting Minutes
September 30, 2004
The board meeting was called to order at 6:35 p.m.
Roll Call: Motion to approve minutes: Martin/Kristy.
Treasurers Report: 75% fo the league money is due and payable on September 1, 2004 to the CYSA office for registration. How late is to late to register a child onto a team. Linda said that she could not register anyone past September 2, 2004.
We have $15,493.00 in our account. We are paid up on almost everything but still have some checks outstanding. The shirt printing from the jamboree has not been paid as of this time but we have not yet recieved the shrits. We should be recieving a check for $3,000.00 for a reimbersement from uniforms. As well as an additional $1,722.00 from the ASC that needs to be collected.
Public Input: Some Class I and Class III teams will not allow their players to participate on their school soccer teams. Timing has a lot to do with whether or not they will allow them to play. Nick states that he begins practicing 3 months before he even begins playing games and that he is training his kids to make the High School teams. He feels that maybe he can compromise letting them join as long as they don't miss practice.
All-Stars: The set up for the T-shirts last season was expensive but we have already incurred that cost. We will ask for a $5.00 donation to offset the costs of T-shirts, fields, refs etc. There needs to be a committee that meets and comes up with a more concrete game plan as to what is going to happen and what All-Stars will entail. There seems to be a lot more support this season for All-Stars. There are already 6 or 7 on the committee helping Kim.
There was a flier handed out that stated there are 3 levels to play. It was a basic educational flier.
Class III is for developmental purposes. To have kids that want to compete on a developmental level.
1. Philosophy of the Club.
2. Run the tryouts to try and weeed out the ones who are not good enough.
3. Coaching-Lack of coaching expertise. We should have two strong coaches ready to coach before the teams are assembled. All Class I and Class III coaches were e-mailed and were asked to take a look at the rec team players. They were then asked to fill out a form to get their input as to who they thought they top three players were on a team. The All-Star game is tenitively scheduled for November 6,2004 for U-8 and Novermber 7, 2004 for U-10.
New League: The paperwork for starting our own league is due February 5, 2005 if we decide to go ahead and move forward with this process. This will take effect as long as we have our Non-Profit status. Then we will be good to go because right now we are under the umbrella of HYSL. At the next HYSL board meeting there will be a motion put forth as to change the boundries of HYSL to the boarders of Eureka High School. They have given us their blessing to move forward with this process and form our own club. They stated that they would be sending a letter to the district stating such.
Martin needs money if we are going to make this happen. If we do separate we will have $12,000.00 in our account.
There are open boundries as to who is able to join our club but it is wrongful to solicit kids to play on your team.
To be able to have a Class I team you are required to have 4 teams per age bracket to have a Class I team. We are able to become a little more flexible with different organizations.
Are we going to have enough volunteers to be able to carry this out? At this time we have four board members that were involved with HYSL as well as MRYSC. We would be adding more jobs that would need to be filled. 1. We would be in charge of our own registration and players passes.
2. We would need a representative to go to all CYSA meetings.
3. We would have to coordinate ref clinics.
4. If we are paying someone to do data entering then hopfully we can eliminate paper shuffling and not force the teams.
5. We need to create more jobs and add more volunteers and board members to our crew.
Our stability drives HYSL. Will this be a positive move? We need to get more people involved with in our own club.
Krista/Rebecca have motioned to move forward on forming our own league and will spend funds totaling $2,000.000.
Pete would like Dave to call Jan and discuss what we are and would like to do with this new idea.
Next month we vote on Board Positions. Pictures were all sent to Rebecca's house.
Next Meeting: October 27, 2004 at the Joyful Healer in McKinleyville at 6:30 p.m.
Adjournment: There being no further business, the board adjourned at 8:20 p.m. |
MRYSC
Board Meeting Minutes
October 27, 2004
The board meeting was called to order at 6:35 p.m.
Roll Call: Introduction of guest; Kim Hall, Maria Corral-Ribordy and Karen Branvoldt. Corrections made to last months minutes-Class III individual teams are reimbursing the club $1,722.00. Motion to approve minutes: Martin/Krista.
Treasurers Report: As to date the general account has $8,426.53. We have not yet been reimbursed for the use of fields and uniforms from Class III teams. For most of the teams the money is there and available. We are paid up until October 15, 2004 for recreation referees and Anthony has paid the Class III refs. Bills are still outstanding for Porta-Potties and water and need to be paid.
In the Class III account there is an additional $7,000.00+. There is one Class III team that is short in the money owed to us and we do not know if they have a solution as to how it is going to be paid. Kate would like to make a motion that the money that has been slowly accumulation from Class III teams in the past, that have not been claimed, should be moved into the general account. Motion to approve: Martin/Krista.
There were three teams that were not formed this season:
U-14 boys
U-12 girls money went to U-14 boys Class III
U-13 girls money went to U-14 girls Class III
HYSL decided that approximately $3,500.00 would not be disbursed back to the players but instead follow the coaches.
Public Input: In Santa Rosa, following the tournament, a boy by the name of Aresonal Rigoberto Tejada was killed. As a club, we would like to call the coach and ask what the family has specified as to be done with money people have been sending. Kate has motioned to send $100.00 toward a scholarship. Motion approved: Kate/Krista.
Board Report: Pictures have all been sent out and if anyone has missed retakes, Brian is willing to meet with them anywhere to reschedule. All they need to do is e-mail Rebecca and she will take care of it. Dan, who works for Brian is willing to do the pictures next season for us. Only a few complaints were made. One team out of Tahsanchat’s five got their pictures taken for their sponsorship plaques. We are expecting them to arrive around the middle of November.
Season Look back: There were some complaints made by parents of a rec coach who skipped practice because it was his birthday. There were other complaints made that a coach lost his temper and was cursing at the ref in front of the kids.
The referee should have taken his/her name and the coach should then be suspended for one game. A parent should never be confronting a referee. These are things that need to be gone over before the season begins. Anthony is willing to have a talk with the referees prior to the new season as to what is to be done in sticky situations.
There were not a lot of referees available at all the games. Maybe we need to make other accommodation such as having the parents ref the lines and just having one center referee.
All-Stars: The coaches are allowed to nominate as many kids they feel are ready to play in the All-star game. The All-Star game is tentatively scheduled for November 6,2004 for U-8 and November 7, 2004 for U-10.
Coaches Dinner: A motion has been made to pay for all coaches/ assistant coaches and board members for the annual coaches dinner that is to be held on November 20, 2004 at the Moose Lodge in Eureka. Motion to approve: Martin/Kate. Donations are needed for the dinner. We have nominated Joe Homem as the boys coach of the season and Kristen Reiner as the girls coach of the season.
MRYSC formation /discussion of by-laws: Our purpose as a club is to promote soccer, educate kids on how to play soccer and to provide a service to the community.
We have officially motioned to separate from HYSL, Motion to approve: Martin/Kate. Motion carried unanimously to separate from HYSL.
Motion to accept the Articles of Incorporation in order to get them finalized so that we are able to send them off: Kate/Krista.
We are presently retaining a lawyer by the name of Steve Watson who is helping us understand the logistics and informing us as to what our next plan of action should be as we undertake the responsibility of becoming our own league. Bob Sutter has also been working with us as our accountant. We need to think about keeping him permanently if we are becoming our own league.
All changes made to the by-laws will be made by Martin.
Next Meeting: November 17, 2004 at the Joyful Healer in McKinleyville at 6:30 p.m.
Adjournment: There being no further business, the board adjourned at 9:32 p.m. |
MRYSC
Bard Meeting Minutes
November 17, 2004
The board meeting was called to order at 6:34 p.m.
Introductions:
David Johnson, Kim Laney, Jim Creed, Kate Monahan, Rebecca Nordquist, Dan Birdsall, Susie Diemer, Martin Garrett, Nick Parker, Rose Urbany
Minutes approved from October Meeting
Treasure’s Report: Money not an issue so much. Uniforms, field fees and coaching fees have not all been paid. Div. III and I coaches need to contact Susan Dean to release the money.
Public Input:
Dan Birdsall stated that it was impossible to find things out. There was only minimal information on the internet. He would like to see game schedules updated and earlier than the Jamboree, rules for U8's. It would be helpful to have league principals, guidelines for sportsmanship. It was challenging to be prepared with no information. We don’t want to start off a new coach on the wrong foot. Maybe a paid person to organize, to be on all the tasks. Would like to see the program do great in Humboldt county. He is also interested in a Spring League for all the kids, not just the competitive players.
Responses included that Dan has an excellent point of not being able to access information and that there is a lot of room for improvement. Suggestions of coming to the meetings regularly and communication through E-mail were discussed. Schedules are not out until Jamboree because teams are not completely formed until then.
New Business:
Discussion on how to recruit people to fill jobs. Decision was made to post jobs needing to be filled on the Web site.
The possibility of using online registration was discussed and doing a mass E-mailing to the coaches. This item was tabled until we had further information.
An official letter was approved by Kate/Rebecca to send with attention to Robert Averill HYSL President of Mad River Youth Soccer Club’s intention to split into two leagues. The subject of finances was discussed and it will be on the agenda of the next HYSL board meeting.
Rose Urbany stated that Lisa DeMartini was notified to send Bob Urbany’s Class I money.
Old Business:
Motion from Rebecca to Thank the Sponsors through advertising in the Arcata Eye and the McKinleyville Press at a cost of approximately $140.00. Approved.
All Stars was discussed. Some ways it was better this year and in some ways worse. The kids all enjoyed themselves. There were 130 kids that participated. U10 B/G had one team each, U8G there were 4 teams, U8B there were 5 teams. A $5.00 donation was requested. It was discussed to possibly have a Round Robin rather than All Stars next year. This will possibly reduce the complaints from coaches. Also, even though the children enjoy playing with other kids from other teams, there is not enough time to practice. More communication was need, earlier to the coaches.
U12/U14 Round Robin went well at Rotary Field. There was a little rain, but the games were great. There was a snack bar. Each team had 3 games. It was held from 8:00 am to 4:00 pm on both Saturday and Sunday, so 90 games in two days. It was a little hard on the fields, but all had a good time.
U10 Class III Round Robin at Redwood field went well. All teams had three games each and the kids all had a great time.
It was discussed that the Referees have improved and that the level has increased
Coaches dinner: Rebecca will call and order the flowers from Sun Valley. The coaches dinner will be November 20, 2004 at 6:00 pm with no host cocktails and 7:00 p.m. dinner. Coach of the year was discussed. Martin recommended Joe Homem as girls coach of the year. Kim Laney suggested Kristen Reiner as boys coach of the year. Pete will talk for Joe and Wendy Ewald will be asked to talk for Kristen.
Election of Officers:
David Johnson was nominated for President of Mad River Youth Soccer League by Mary Johnson and seconded by Krista.and approved.
Kate Monahan was nominated for Treasurer by Kim Laney and seconded by Martin and approved.
Katrina Knox was nominated for Secretary by Kim Laney and seconded by Rebecca and approved.
Rebecca Nordquist was nominated for Vice President of Recreation by Kim Laney and seconded by Kate and approved.
Martin was also interested in VP of Recreation with a focus of the education. A discussion on what the duties of the Vice President occurred and it was decided that the Vice President will be a job of administrative duties in helping out the Recreation League and the Vice President of Competitive and Developmental will have administrative duties with the Division III and I leagues. Martin withdrew his interest as he is mostly wanting to focus his time on the Educational Division of the league.
Directors voted in included:
Kim Laney Mary Johnson
Krista Carroll Dan Birdsall
Kevin Creed Martin Garrett
With two open positions: Vice President of Competitive and Developmental and a Director.
HYSL Report:
David stated that he ran the meeting. Eel River in Scotia has a new field. It is very nice. PALCO put in the new field. Go straight through town and turn towards the fire pavilion to see it. Overall the meeting went well.
Next Meeting: No meeting in December. See everyone in January.
Adjournment: There being no further business, the board adjourned at 8:50 pm. |
MRYSL
Board Meeting Minutes
January 12, 2005
The board meeting was called to order at 6:35 p.m.
Roll Call: In attendence Dave Johnson, Rebbeca and Mel Nordquist, Dave Birdsall Krista Carroll, Martin Garrett, Katrina Knox, Kate Monahan, Pete Shepard, Rose Urbany, Kevin Creed, Norma Watson and Anthony Desch.
A special thank you was given to Martin and his committee who continued to e-mail all board members during Christmas and kept us abreast as to what was going on with the new league status.
Treasurers Report:
Public Input: Kim wants us to put out a press release to the Time Standard starting the formation of our new league.
Chief Coach Committee Report: There was a productive meeting held and the issues of finding a balance and raising the money to hire a chief coach was discussed. They were soley looking at the educational side an we, at the present, are not spending any money on education. Some board members were at all the meetings and feel that the league will stagnate without education. Some important issues were brought up:
Parents just don’t know enough about the game to coach and then are choosing not to coach.
With the new league a CC will be an important step for MRYSL.
Education of the game is going to keep the coaches to continue coaching and the kids continuing to play.
Hiring an expert will help us develop a program and give us a general plan.
Do we have the budget for a CC? We do have the money to get started and we could delay payment contractually. Martin feels that we could easily raise the money to hire a CC by holding weekly soccer acadamies that would also expand our program. He has two people in mind for this position but would like to advertise on the web site for a small cost of $60.00.
We could increase Division I and Division III to $85.00 and that would cover any increase of uniforms, etc. We would be under the assumption that the league would vocer the uniform costs. Their warm-ups and bags would last them their career.
Developmentally by the age of 10, the kids are ready to start competing. By creating a ciriculum and a website for U-6 and U-8 we can focus on this age bracket and a CC can come and help develop their teams. Hopefully, we can keep the coaches for next season. Norma Watson would like to see us focus our education on teaching U-10 and up. She feels anything under this age is just out there to have a good time.
We need to set up some sort of oversite structure that the CC reports to and to whom they are going to work with. This individual would then in turn report back to the board but we are not looking for an employee/employeer relationship. More or less, it will be a contractual agreement. This individual will be given a fee andan ambiguous job descriptionand then their job will be completed.
We are making a motion to hire a CC: Martin/Kevin Creed , Approved. We are also making a motion to raise the fees of registration with the intent of covering the expenses of the CC: Dave/Kevin, Approved.
One reason we would like to become our own league is for educational purposes. We may be charging a lot more money to play but we are giving an education, “the bang for the buck” is huge. This idea may be a concept that will fundamentally take three years before we, as a club, feel the change.
We need to get out a newsletter that announces the new fee increase and league and address exactly what it is going to entail.
We are making a motion to create a Chief Coach position and pursue as written down on the job description recruitment: Kevin/Kate , Approved.
Martin has the boards approval to proceed on with the new CC position and fill it.
Martin wants approval for money to be spent on advertising on a website for a CC which will have a job description and state that it will be a contractual position: Kevin/Krista , Approved.
Board Report: We need to fill two positions on the board. Anthony Desch has agreed to fill one position. The VP of Competitive Soccer is available. Martin Garrett has accepted the position of the VP of Competitive Soccer and is motioned in.
Class I and Class III: Tryouts for Class I and Class III will be held together the first weekend. We are unaware of the number of kids that will show up.
Tryouts are to be held at Sunset School on:
April 10, 2005
April 16 & 17, 2005
Rain Out Dates
May 7 & 8, 2005
May 14 & 15, 2005
Flyers will go out the first part of March announcing these dates. The coaches selection committee will be part of the CC job and his council. The council also needs to decide on whether or not there is going to be a fee instilled oneach player for a coaching staff. They also need to know that there is an end result to being paid for being a Class I and Class III coach. When we solicite coaches we need to make sure the criterea is there as to what they need to have (lisence) to be paid “x” amount of dollars. They will make their recomendations to the board as to whom to hire and the board will have the final decision.
If we come up with a team that is county wide, it is feasible that we make the consession of habing practice in Eureka or Fortuna. Should the coaches have that much power as to where the practice is to be held? The board needs to be more dictative as to where or what is going on. We need to coordinate with HYSL. A bridge has started on the competitive level with HYSL.
U-14 girls-Nick Parker has $350.00 owed to him from the U-14 team. The committee selected a coach and they all agreed to pay him $35.00 per month. This is money due and payable by the parents for a season coached. They were able to purchase warm-ups. League obligation. The team manager collects money and a check is weitten by the league. We as a new league cannot afford to have this happen yearly. It is possible to put a lean on the players passes for the girls whose parents did not pay theoir monthly installment next season.
Motion to pay Nick Parker $350.00 for fees due and payable: Kevin/Kate, Approved.
Motion to reimburse Dave $159.00 for Directors Binders and $150.00 for Presidents travel expenses: Martin/Kevin, Approved.
Next Meeting: February 15, 2005 at the Joyful Healer in McKinleyville at 6:30 p.m.
Adjournment: There being no further business, the board adjourned at 8:55 p.m. |
MRYSL
Board Meeting Minutes
February 15, 2005
The board meeting was called to order at 6:35 p.m.
Roll Call: In attendance Dave Johnson, Rebbeca Nordquist, Dave Birdsall, Martin Garrett, Katrina Knox, Kate Monahan, Pete Shepard, Rose Urbany, Kevin Creed, Nick Parker, Kim Laney and Anthony Desch. Introduction of guest: Kevin Clougherty and Benny Brandvolt.
Motion to approve the minutes in November and February: Anthony/Martin , Approved.
Treasurers Report: We are trying to get our non-profit at this time and get the stamp of approval for a corporation. We need to get the numbers together for the last couple of years. Kate would like to hire Martin Garrett to take care of the books and pay him for all of his hard work and dedication for switching MRYSC to a league. We did allocate $2,000.00 for the switch and we have not spent much at this point. Martin is consolidating the numbers at this point and reconciling the books so we can get our non-profit. He will be breaking them down into a balance sheet for the last three previous years and try to make heads or tails or 2002. Doing this will give us an idea of where our money is spent. This is a requirement for a non-profit and is very time consuming.
We will begin to do a formal audit every one to two years to keep us on the up and up.
We are making a motion to authorize Martin to consolidate the competitive and administration accounts and formatting our league and to compensate him $500.00 for doing so: Kevin/Kate , Approved.
Kate would like it on the record that she is donating all money raised from her daughter and their competition team.
League Affiliation: Until our affiliation is approved by CYSA we are still under HYSL. We are unable to play under our own name MRYSL until we have our league affiliation.
All our paperwork and bylaws have been sent out and received but we do not have a stamp of approval yet. February 15, 2005 was the official deadline for district filing which we met.
Division I will not be bothered but new teams cannot be formed. Generally, kids play on the team they played with last season and add just a few kids. Once the players are registered in May they can play all year (referring to Medford). We will be practicing under last years umbrella with player passes and insurance. Guest players must go through Linda (HYSL) and that will become an issue. We want to go by the book and so we DO NOT want to put kids on the field if they have not been registered.
Chief Coach Selection Committee Report: There were several applicants for the job and only one from the area. We are making a motion to hire Nick Parker to work as an independent contractor on a year to year basis: Martin/Rebecca, Approved.
Coaches Council Report: On selected Thursday nights a small group has been meeting at Joe Homem’s house to discuss ways to keep the activities of the CC straight. It was stated that Nick Parker should be attending all Board meeting with a ten minute slot keeping us abreast of all that is going on. A few more recreation coaches input would be appreciated because about 80% of MRYSL comes from recreational soccer. Further discussion by Nick Parker was e-mailed to all board members and labeled MRYSL Coaches Council Monthly Report, 2/15/05.
We are making a motion:
Division I coaches Selection: since there was little or no “competition” this year for D1 jobs, we are submitting a recommended “hiring list” to the Board. We are asking that the Board allow the CC in lieu of job interviews, to sit down in Committee with each coach and set seasonal and coaching goals based on prior evaluations, commitment to continuing Ed, MR philosophy(such as Positive Coaching) etc.
Martin/Anthony, Approved.
We are required to host an F license clinic every year. We are looking at the weekend after Easter and before Mother’s Day. April 30, 2005 at Sunny Brea. This allows for 20 coaches to get their F license for $25.00 per person. Details will be forthcoming on the web site. Motion to put out $500.00 to support F license call: Kevin/Dan, Approved.
Motion to accept the move up policy as written:
Move Up Policy – Recommend the following for Ratification:
Move-up Policy for Division I and 3 Players
Class I player move ups will be considered if no age appropriate team is available or if there is a special circumstance.
Conditions to Grant Move Up if there is No Age Appropriate Team:
1) If there is no age appropriate team, no letter requesting a move up is needed,
2) but a letter notifying the Coaches Counsel is required if the player makes the team.
3) The player must try out for the team and earn his or her inclusion.
4) If in the following year an age appropriate team is formed, then the player must try out for that age appropriate team.
Conditions to Grant Move Up for Special Circumstance.
1) A letter requesting a move up to an older team from the parents/guardian must be submitted to the VP Dev. & Comp. before tryouts, and
2) Both coaches (the age appropriate coach and the coach of the team one age group up) must agree that the player can try out and if appropriate play for the older team. This must be done in writing, and
3) Any one requesting a move up (if there is an age appropriate team), that player still must try out for the age appropriate team and the team they are requesting a move up too, and
4) The player has to be within the top 11 players on the new rooster. It would be detrimental to move-up a starting player and have them ride-the-bench on an older team, and
5) The coach of an older team cannot approach a player of a younger team. No poaching. The appearance of poaching is enough to deny a move up.
Or
1) Born within the December 31 cut off date so the player can play with their own peers and/or will be playing with kids of the same age in line with ODP rules, and
2) A letter requesting a move up to an older team from the parents/guardian must be submitted to the VP Dev. & Comp before tryouts, and
3) The coach of an older team cannot approach a player of a younger team. No poaching. The appearance of poaching is enough to deny a move up.
Aging up: For class 1 this year : U-11 boys and girls, U-13 girls, and U-15 girls – we are encouraging those who would like to tryout a year up when a team in their own age group is not available – This allows for U-10 to tryout for U-11, U-12 girls to tryout for U-13 girls, and U-13 girls to tryout for U-14 girls. This gives them a pretty good chance of forming teams... A similar option can be looked at for the U-12 and U-13 boys, at the time of tryouts “if necessary,” when we see what the commitment and talent is...
Anthony/ Kevin, Approved.
There is a motion to put a cap on the pay scale of the Division I and III coaches so there is not a biding war.
1) There has to be defined by the CC how much experience the coach has.
2) CC would make a recommendation of how much coaches should get.
3) Final pay recommendation shall be approved by the board.
Anthony has searched everywhere for a pay scale for Division III coaches and was unable to find one.
Who is on the committee for hiring coaches for D1 and D3?
New Business:
Flyer: Jeff Lytle would like to do a soccer program with advertisements from businesses within the community. Containing Rosters, Schedules, Rules of the game, etc.
Kevin ? is a parent who was the manager of an U-11 boys teams for the 2004 season. His concerns lie with the fact that he feels the Board is overwhelmed and understaffed. They have been wanting to get the word out for almost six months in regards to getting a team together. He feels that the CC changed the try-outs without the Boards approval and that the spring league is quickly approaching them. We need to be fair to all kids and try-outs need to be treated equal. There are boundaries but there is absolutely no recruiting allowed. This group was sadly acting under the assumption that we were still under HYSL and needed to be proactive. If we can be pro-active and communicate and get the D1 and D3 coaches to hold try-outs together. One main issue is that D1 travels to much and costs to much and they have not been winning as of late.
There is a flyer circulating, written by JD, that is incorrect and was not approved by the Board. Joe showed Martin his flyer and Martin did not respond that is was wrong and inappropriate.
We do not want our club to get out of hand like HYSL. We want to be supportive and conducive so that the kids can grow and become a stronger and more competitive league.
There is a motion to leave a $10.00 service charge on all checks and a $20.00 late registration fee: Rebecca/Kim, Approved.
It is going to cost $540.00 for tow referee clinics to be held at the end of July and the first of August. Hopefully, another to be held at the first of June and end of May.
Motion to change our phone line and mailbox to only one line. It will cost us $20.95 a month: Kim/Kate, Approved.
Motion to have Brian Gillard take the pictures this season: Rebecca/Anthony, Approved.
Motion to send a holding deposit for the expenditures of uniforms in the amount of $500.00 to get the deal with Sportshere by March 1, 2005: Kim/Rebecca, Approved.
Old Business:
Try outs: Joe Homem has been advertising try-outs for his team. He did not come through the board. This is also a bit premature to be handing out flyers because there has been no coaches selection as of yet. This flyer, if allowed, needs to be open. The board needs to be forthcoming and write a memo to the coaches council explaining our position on this issue.
We started a new league because we wanted everyone to have a voice.
Class I and Class III: Tryouts for D1 and D3 will be held together the first weekend. We are unaware of the number of kids that will show up.
Tryouts are to be held at Sunset School on:
April 10, 2005
April 16 & 17, 2005
Rain Out Dates
May 7 & 8, 2005
May 14 & 15, 2005
Flyers will go out the first part of March announcing these dates
Next Meeting: March 15, 2005 at the Joyful Healer in McKinleyville at 6:30 p.m.
Adjournment: There being no further business, the board adjourned at 9:47 p.m.
We envision that we will be our won league in approximately 30 days. |
MRYSL
Board Meeting Minutes
March 15, 2005
The board meeting was called to order at 6:35 p.m.
Roll Call: In attendance Dave Johnson, Rebbeca Nordquist, Martin Garrett, Katrina Knox, Kate Monahan, Pete Shepard, Rose Urbany, Mary Johnson, Krista Carroll, Nick Parker, Kim Laney and Anthony Desch.
Correction of the minutes: Martin is receiving $750.00 for compensation. Motion to approve the minutes in February as corrected: Anthony-Martin, Approved.
Public Input: All of our numbers are at the accountants. We are still not affiliated but we are just waiting for technicalities. The teams do not officially form until September so D1 is still OK to play under HYSL.
Treasurers Report:
Board Report:
Division 1/ Division 3: D1 tryouts went very well. Numbers were good and there were: U-11 - 11 boys and 19 girls
U-12 - 13 boys
U-13 - 20 boys and 20 girls
U-15 - 23 girls
The U-11 boys team looks a bit skeptical. We will know better after this weekend. D3 tryouts are still on April 10, 16 & 17, 2005 at the Arcata Sports Complex.
The move-up policy for D1 &D3 is as long as the player is qualified they can move up as long as the coach is willing to take them. It is the player’s choice to move up if they are qualified.
Evaluations: Just because 23 girls or boys show up for tryouts doesn’t mean that there will be a team. Even though there were enough players for U11, U12, U13, etc. doesn’t mean that we should recommend that there be made a team for each age bracket. Kim has agreed to work on a flyer for D3 tryouts that we can hand out to the parents informing them of the commitment that is expected from them and each player.
Sponsorship: We are looking for someone to take over the sponsorship position. Karen Brandvolt has come up with the idea of a Platinum, Gold, Silver & Bronze Sponsorship Program. Platinum would be a $1,000.00 donation, Gold would be a $500.00 donation, Silver would be a $250.00 and Bronze would be a $150.00 donation. Although 70% of the sponsors go to a certain team and 30% does not care what team they are donating to.
All D3 money goes through Susan Dean. All of D4 money goes through Kate. We have no one yet for D1.
D1 and D3 do a lot of fund raising on their own. We need to contract a list of the people we know have already donated so there will be no one asking them again to donate. Kate feels that this is a good idea but because we are a new league we should leave it alone and let it be the same as last season. We will table this for now and think of someone to take the sponsorship position. We will be contacting people and sending out letters.
Uniforms: The uniforms this season are a little more expensive than last season. It is $14.95 for a set and $11.00 for U6 and $13.00 for U8. The D3 uniforms are slightly less than last season but we will have to order more. Nick Parker is a strong believer and has a firm stand on a MR color. This is our club and this is what color we wear. All U10 and U12 teams have Green and White uniforms. Our selection is slim in ordering large numbers in colors. D1 coaches are against unanimity in color and would like to be exempt in this matter. They feel that they are the elite. Most D1 teams collect their uniforms so the D1 teams only need to wear their uniforms out before ordering more.
We need to put in our order and send in $500.00 before the end of March in order to secure the deal we received last season.
We are looking into reversible uniforms for players to cut prices and cut down on a lot of confusion. Solves a lot of problems but sponsors would not be able to put their names on the backs of the shirts. Rebecca will be sending out a letter saying that there will be no sponsors names on U6 and U8 shirts for the fall because we may be ordering reversible shirts.
Logos: Mary Johnson has been gathering different logos from various places so that we can choose one logo and have only one shark and one dragon logo. Jeff Provolt has been doing most of the Arcata screen-printing.
Registration: Rose and Kim would like to have a registration at a Board Meeting. So we have decided upon May 10, 2005 from 5 - 7 pm as being our Informational Board Registration Meeting. Hopefully, taking place at Sunset School but we are waiting on a confirmation from Nick Parker. On May 21, 2005 there will be an on-site registration happening at the Round Table in McKinleyville and Arcata Union Town from 11 -2 pm and the same on May 31, 2005. We are still looking for a Willow Creek Representative. Brian has said that he would go to Willow Creek if we were unable to find anyone.
Flyers: Mary Johnson has said she will make sure that McKinleyville district received their flyers. Kim and Dave are presently working on a flyer. We want it legible, bright colors, informative and containing the deadline of registration. We would also like to see a Spanish version on the back.
We will hopefully be mailing out our Newsletter once in the fall and once in the spring.
Registrar: Krista Carroll has agreed to take the registrar position for the next season. There is a meeting March 19, 2005 in Santa Rosa we would like her to attend. Krista needs to establish a rap ore with Steve Piner. Motion to pay registrar $1.00 per child registered: Anthony/Kate, Approved.
Other/Field Insurance: Michelle Pontoni has agreed to update our web page. She will be changing navigation buttons, this is all in the works. We will be adding a Coaches page and Sponsorship, etc.
Dave contacted all school districts for insurance purposes. This someday will be under our league but we don’t have a number yet from CYSA. We can’t do anything until we become a league. We are still under the umbrella of HYSL until September 1, 2005.
Kate has agreed to be the field coordinator. McKinleyville wants a lot of money this season. Arcata may want some money and Sunset wants to upgrade their fields. We could maybe put some money into Sunset School so that the players are able to practice on a nice field. Nick feels that Sunset is an unsafe field to practice on and putting some money into the field would be a great advantage to us. Kate is going to try and move D3 tryouts to the ASC.
Chief Coach Report: CC is working well for a vehicle for what we want to do. Nick feels supported for the concept as well as the job he is doing as the coaching Director.
April 20, 2005 is the HDN Athletic Dir. Meeting. On the agenda there is a proposal to run a Freshman U16 league for boys and girls.
We need to have some sort of compromise with the Middle Schools. They do not realize that there is a problem with them holding games on the same days we practice. Maybe they can move games to Friday?
D3 coaches have been extremely receptive at the clinic but not many coaches have been coming. We cannot force them to come to workshops or to get their F license. March 22, 2005 is a critical D3 night. They will be allocating coaches to the various teams. Also, they will be conducting a D3 coaches evaluation and personal goals they want to conquer throughout the season. There will be a total of three evaluations; Beginning, 30 days and end of the season. This has been a very well received concept that has gone over well with the D1 coaches.
4 v 4 for U8 is a pilot scheme that Nick would like to run in the spring at Sunset School. Nick feels that Peewee soccer should be heading in this direction. This will hopefully be a kid friendly shift for the U6 and U8. Motion to let the pilot scheme move ahead for the 4 v 4 in May of 2005 and charge a fee of $20.00 per child (had to of played last season): Kate/Anthony, Approved.
Positive Coaching Alliance: Should we send out a letter with registration form with a contract stating that there are positive actions parents are needing to take. They will have to sign a contract that is asking them not only to behave but to be accountable for all their actions. This is a league philosophy and we are changing the culture as they know it. The Jamboree will be the perfect place to introduce this movement.
Motion for Dave to receive two more checks for $100.00 a piece for the refresher course; Kate/Rebecca, Approved.
Next Meeting: April 12, 2005 at the Joyful Healer in McKinleyville at 6:30 p.m.
Adjournment: There being no further business, the board adjourned at 9:25 p.m. |
MRYSL
Board Meeting Minutes
April 12, 2005
The board meeting was called to order at 6:40 p.m.
Roll Call: In attendance Rebecca Nordquist, Martin Garrett, Katrina Knox, Kate Monahan, Pete Shepard, Rose Urbany, Krista Carroll, Nick Parker, Kim Laney, Kevin Clougherty, Kevin Creed, Dan Birdsall, Jim Watkins and Anthony Desch.
Motion to approve the minutes in March: Kim/Kevin, Approved.
Treasurer's Report: At this time we have $7,000.00 in our administrative account. We owe Nick Parker $2,000.00 for services rendered and $1,000.00 for uniforms, plus some miscellaneous items. In the competition account we are waiting for the D3 teams to form and then the money will be divided. D1 teams are already asking for money. Susan Dean is in charge of all competition accounts.
Registration checks are coming in now and our accounts look optimistic. Uniforms at this time are our biggest expense but we will have money left over from what we allocated to change over from a club to a league.
Public Input: Pete Shepard has agreed to be the Tournament Director this season but would like to be paid for his work. Last season no one received more than $750.00. There is a tournament directors' meeting on April 23rd that Pete would like to attend if he is chosen as director. Motion to make Pete the Tournament Director: Rebecca/Martin, Approved. Anthony Desch would like to be the D3 Schedular.
Board Report:
Sponsorship: We do not have a NP # at this time and we are unable to give one out. We do have our league # but we are waiting for our Articles of Incorporation's Stamp of Approval. Normally, we are not asked for a NP# . If asked, just explain our situation. We legally have 18 months to acquire one. If any teams are wanting to send out sponsorship letters they must go through the Board first.
Pictures: Brian will arrive on the Friday before the Jamboree to take pictures. D1 and D3 teams are welcome to take pictures on that day.
Uniforms: The deposit was made on the uniforms for D4. We have until the end of May to order everything and are still indecisive on whether or not we should order for short-sided games. D1 uniforms are still undecided.
Logos: Mary Johnson has been gathering different logos from various places so that we can choose one logo and have only one shark and one dragon logo.
Registrar: Krista went to Santa Rosa and met with Steve. She had a positive experience and learned a lot of helpful information. She will be receiving D1 registration forms from Martin tonight. Martin is putting the responsibility on the coaches and managers to make sure that all their t’s are crossed and i’s are dotted before the forms are handed over to Krista.
Tournament: CYSA and District 5 should have a link to MRYSL web site. Pete is going to the tournament meeting in Fremont. The tournament will pay for a room for 2 nights and will feed him. Money will come from a discretionary fund used for the tournament. We take in around $35,000.00 for the tournament and we disburse around $18,000.00 to competitive teams that use their money for uniforms, etc. The tournament usually gives money back to the club. It is an excellent fund-raising tool and maybe the money should not go back to the teams but be used to upgrade playing fields.
Other/Field: Arcata has not gone up on their usage fees and Hiller Park (in theory) will be up and running. The Baseball outfields will be used for soccer fields. McKinleyville fields want to charge us around $5,000.00 for using their fields this season. We are trying to work with Sunset School on how they could improve their fields. We have the concern that if we do fix up the fields and the weather becomes miserable then will we still be able to utilize them? We would have to get it in writing that we could use them under any conditions. Blue Lake is another field that we could use. The only thing we have to pay for there is the water bill. Hopefully, Arcata will be receiving a grant to replace their field with an all-season field. CYSA is insuring all our fields.
At this time there are no D1 teams.
Web Site: Send all web site information to David and he will forward it to Michelle Pontoni. On-Line registration is something that Krista is looking into and will report on it next meeting.
Spring League U8: May 10th will be our kickoff night to get people to sign up for the five weeks for our small-sided teams. Thursday’s will be the night in which they will play at Sunset School and the older girls will be the coaches. We will use referees that are 12 years of age and pay them a minimal amount. We will be bringing the kids into a non-threatening environment. This is a pilot and coaches will be coming back in June to let us know how small-sided games were accepted. This is for girls and boys and only those that played last season will be able to participate for insurance purposes. 24 boys and 24 girls are what we anticipate accepting.
Chief Coach Report: 4 v 4 for U8 and U6 is a pilot scheme that Nick feels goes hand in hand with our new mission statement for MRYSL. It has to do with education. The Parent Pledge is part of or one piece of our culture-wide campaign. We need to adopt a new way of coaching and parenting our players - Reinforce positive feedback. California culture has shifted and we need to do a little bit of cleaning up our competitive parents. This is a league philosophy and we are changing the culture as they know it. Small-sided games is intimately connected with true developmental capabilities of young children (Child development Principals). There will be a lot of education and reeducation for small-sided games.
We need to be finding our coaches early enough so that we can educate them on how to play a small-sided game. The ultimate vision is to have small-sided games up to U12 (6v6) but part of a five year plan that will of through the CC first.
Another concern is the field liners. They will have to be given new measurements. Sunset School will be the mini headquarters for our small-sided games. We will be having more than one game happening at a time. Will there be enough room? This is why they are running a pilot this spring.
Nick wants everyone to embrace this as a philosophy but logistically we need to decide this right now - if it is something we are going to go ahead with. We don’t have a lot of younger kids to ref the games so maybe we could rely upon the parents to get involved in the games. Can we train enough of these parents in a season? It is a trial by fire on how to deal with those problems and challenges this coming spring. There will probably be less resistance if you introduce this philosophy to the U6 and U8.
Administratively, it is 12 players on your roster and you have three groups of four play 8 minute quarters. If you have a dominating child you move them around. The coach becomes a facilitator and not a micro-manager. This is a kid-friendly change and May 10th is our opening day. Nick is thinking of a preseason workshop and dinner to launch this idea of positive coaching and small-sided soccer.
Motion to go forward with the U6 and U8 small-sided program for the Recreation League this Fall. This is a step towards the Positive Coaching. U6 is for positive and U8 we need to look at logistics: Rebecca/Kate, Approved.
Nick is looking at August 3, 17, 24, or 31 for having the coaches' event workshop and information event. We need to find the money somewhere to support this event. The Board feels that this is a good idea to have this dinner as a big kickoff to our new league. Motion for the Dinner to be held on August 3, 2005 at the ASC: Kate/Kevin, Approved.
D1 and D3: We have a situation arising at this time. Should we have a D1 U12 team? Only so many players are playing at this age group and one of these players wants to move up. He would be among his classmates. Is there a D1 team?
Ty Watkins tried out for both D1 U12 and U13 teams. He was selected by both teams to play for them. He tried out for the U13 team only if there was not going to be an U12 team stating that his intent was first to be on the U12 team. Last season it was a new team and Ty and his father, Jim Watkins, do not want to play another season on an amateurish team. Jim feels that Ty is being forced to play on a D1 team that is ultimately a D3 team. On this particular team there are 12 players. The Coaches' Council met and Kevin Creed facilitated it. The two relevant coaches are not present here tonight but were at the CC meeting last Thursday night. Their request is for the league to try and maintain an integrity for the D1 program and the question is, is this a D1 team? JD’s group is shaky but JD stated that this team is better than last season. He has positive enthusiasm which is great for this age bracket. We eliminated an U11 team and JD picked up a couple of skilled players. Nick’s feelings are that this team is a borderline D1 team.
This issue is not in regards to JD’s coaching abilities or John Ramos’. Nick asked Jim if he alluded at any time not to have kids tryout for this team during the basketball season? Jim denied any conspiracy completely. He felt he actively recruited kids to come and tryout for JD’s team.
The Board has decided:
There will be a D1 U12 team with JD as head coach.
If what is in the best interest of Ty Watkins is moving up then Nick Parker feels Ty should be able to move up because he is an exceptional player and talented. The Board is not convinced that this precedent is good for the overall program. Nick automatically is here to look out for the best interest of his coach. This would be a horrible disservice to the D1 U12 team for Ty Watkins to move up.
Jim has stated that if the Board does not allow Ty to move up then he will either go to the Eureka Breakers team or play D4. They do not want to pay the costs and travel at the D1 level if it is a losing team again. Is this an avoidance of JD’s D1 U12 team? Jim states that this has nothing to do woth a win/lose issue but Ty’s ability on the team.
Motion to allow Ty Watkins to move up to the D1 U13 team: Rebecca, Disapproved.
Kate feels that this D1 U12 team should not be a D1 team but a D3 team. We need to have very respected teams and we need to be competitive. If we don’t have the talent and commitment then why make the team? Forcing the D1 U12 team to happen without the talent is not going to work but Nick feels that a Board Meeting is not the place to decide the talent of this team. They liquidated the U11 team to have the talent on this D1 U12 team. There are three U11 kids on this team and 12 forms in on this team. There could possibly be more players being added to the team this week.
Kevin Clougherty wants his son Casey to move up to the D1 U13 team. Kevin came in writing before the team was formed in February of 2005. Casey is also in the sixth grade, which a majority of the U13 team is composed of. Casey Clougherty was voted unanimously to move up to the D1 U13 team.
Motion to form a D1 U10 team: Rebecca/Anthony, Approved
Next Meeting: May 10, 2005 at the Sunset School in Arcata at 5:30 p.m.
Adjournment: There being no further business, the board adjourned at 9:24 p.m. |
MRYSL
Board Meeting Minutes
May 10, 2005
The board meeting was called to order at 6:37 p.m.
Roll Call: In attendance Rebecca Nordquist, Martin Garrett, Katrina Knox, Kim Hall, Pete Shepard, Krista Carroll, Nick Parker, Kim Laney, Dave Johnson, Joe Homem, Wendy Howard Aziz, Tahsanchat Ferris-Wilson, Keely Blackburn, Laura Middlemiss and Anthony Desch.
Motion to approve the minutes in April: Martin/Anthony, Approved.
Treasurers Report: At this time we have $13,130.39 in our administrative account. We have $7,986.51 in our total competitive account. Parents want to know how the money is going to be divided and when it will be available? The board needs to figure out who is on what team and what percentage each person will receive.
Update League Affiliation Progress: We have received our Articles of Incorporation back and our stamp of approval. We are officially legal by CYSA. Martin is mailing $500.00 to the IRS to apply for a NP status and now we are just waiting for our NP #.
Board Report:
Division 1/Division 3: Martin needs to get all forms filled out and mailed off. All division teams have been sorted out.
U10 2 girls 3 boys
U12 1 girl 2 boys
U14 1 girl 1 boy
U15 1 girl
U16 1 boy: they are having a tryout held on June 5th for D1.
U18 is holding a try out at ASC on June 12th.
Tahsanchat wants to know if the money that is being raised in Hoopa has to come through the League? Yes, it needs to be in its own Hoopa team account. It will never be divided, it will always move on with Hoopa account. It will be deposited in the Unpqua Bank in Willow Creek, under the MRYSL account, within the Hoopa account.
Regarding the Guidelines for Fundraising for MRYSL, number 11 states that there is a fundraising limit with sponsors and events not to exceed $5,000.00 per team. The intent was that the team was not allowed to solicit more than $5,000.00 from the community.
Motion to accept the guidelines for fundraising (except for #11 striking the words “and events”): Martin/Kim, Approved.
Laura feels that there's should be a claus attached to #8 stating that the coach and the team manager should be held accountable for the outstanding debt accrued on a team. Laura said that Joyce found an outstanding software by Excel and is willing to share with anyone.
Sponsorship: Kim Hall (sponsorship) acquired an active business list from Arcata and 200 letters have been sent out asking for sponsorships for the fall. She will be sending out Thank You’s soon but we do not have a tax ID # yet.
Pictures: Brian is coming Friday, August 26, 2005 and if anyone wants to schedule for pictures for the D1 and D3 teams or Hoopa and need to let someone know.
Logos: MRYSL logo is being designed by Jeff Provolt. We need to officially decide on whether or not we are going to allow teams to keep their own team name or be under one unified logo. Laura states that she will work on the designing of the competitive unified logo for D1. We are looking to push forward and have a unified logo for the competitive components of D1 and D3.
Registrar: We are out of forms right now. Krista has been doing an excellent job and Steve Piner has not gotten back to her in regards to more forms.
Recreation VP: We are going to separate representatives by age groups now (except Hoopa and Willow Creek). U6 & U8 MR Area Rep will be Kim Hall, MR Area Rep U10 -U16 will be Rebecca Nordquist.
Tournament: Martin, Pete, and Kathy had their first tournament meeting and determind that Jeanie and JD will help with dinner. They will be combining the two tournaments into one. Concessions and Dinner will be served. Joe Homem has agreed to do the refereeing. Kate has reserved ASC and is talking to McKinleyville. Four or five teams have already replied (the deadline is June 25, 2005). Pete is currently working on the logo for pins and shirts. Everything at this time is falling into place. A flyer has been sent to the Rogue Valley Cup.
The tournament (August 24-25, 2005) on line registration fee is due of $10.00 per team. If we end up with 64 teams that will be $640.00 coming in. All D3 and D1 teams should be involved in this tournament.
Other/Field: Kate is in charge of Arcata. We need to find a fields coordinator for lining the fields, etc. Hoopa is all taken care of:
Home games in Sept. will be in Willow Creek.
Home games in October will be in Hoopa.
Tahsanchat has taken care of all lining of the fields, scheduling, and refs.
Dave is getting e-mails from D1 coaches needing to get insurance for fields. We are trying to get Hiller {ark to lease to us or hire a users group to run Hiller Park. Someone responsible to let people know if a filed is open or closed. There is a place on the web site where you can go to look and see if there is an opening. Kim is going to check on the availability in McKinleyville. Rebecca will check on Blue Lake, Dave will be responsible for Hiller Park, and Laura for Arcata.
Web Site: The home page and all the buttons that can be pushed and navigated have been changed on the web site.
$1,200.00(a one time fee) will be charged to us from a company that updates our web site. They are making it so that we can assign ref’s on line. It may be possible to do an online registration for the tournament. They could do everything on line except payment. It would all be hooked-up through our web site. One would download their copy, write your check, and mail it to us.
Chief Coach Report: Cricket starts Thursday May 12, 2005 at 5:45 pm.
Nick would like to help out three players on JD’s team who are in need of scholarship funding. Nick would like to give each family $100.00. Rebecca feels that 20% of his funding comes from D4 players. Nick would like to look a this as a family in need and not as competitive vs competitive. we could set guidelines that only 10 families or only $100.00 per family or only 50% of discretionary funding is spent. If you are interested in this scholarship then a family needs to fill out a form. We give many scholarships each season but it costs a lot to Play on D1 and D3. This is where fundraising comes into play. We are keeping track of all scholarships awarded. Hopefully, there will be ways in which we can benefit from keeping track.
There are a few D1 teams that need uniforms. Usually they pay for their own uniforms but our fees went up considerably in order to purchase like uniforms. Our uniform committee is going to get back to us on whether or not we will be going back to Dragons, Myst, Storm, etc. or one united uniform.
The cost for D1 and D3 is $15.00 CC, $20.00 for uniforms, $50.00 for registration, $20.00 goes into a fund to purchase new uniforms as the old uniforms wear out.
The idea was that the fund would break even. The uniform committee will work on their standardizing of the uniforms. D1 and D3 will be a little different than D4. Nick feels that reversible cricket uniforms is the way to go and Kate says that they will be here on Thursday nights.
Motion to give Nick Parker 30% of his discretionary fund, maximum of $100.00 per family and any expensed of more than $100.00 has to be approved by the Board. D1 and D3 competitive players: Anthony/Kim, Approved
Next Meeting: June 14, 2005 at the Joyful Healer in McKinleyville at 6:30 pm.
Adjournment: There being no further business, the board adjourned at 8:40 pm. |
MRYSL
Board Meeting Minutes
June 14, 2005
The board meeting was called to order at 6:50 p.m.
Roll Call: In attendance Katrina Knox, Kim Hall, Nick Parker, Dave Johnson, Tahsanchat Ferris-Wilson, Kate Monahan, Kevin Creed, Kevin Clougherty, Rose Urbany, Dan Birdsall and Anthony Desch.
Motion to approve the minutes in April: Creed/Anthony, Approved.
Treasurers Report: At this time we have a lot of money in our account but our expenses are high. Approximately $40,000.00+. We are going on the assumption that we have around 1,000 players. Although, Krista does not have all the complete registration forms and most likely with Hoopa and Willow Creek we will reach the 1,000 player mark. The fees received will go toward the league. There is $12,000.00 expense of uniforms for D4 and some expense for D1 and D3 but we are unaware of their costs at this time. There are also some miscellaneous expenses for the fall.
There is a luncheon on June 15, 2005 that Kate will attend. The city of Arcata may receive a grant and are willing to make a field for us to utilize. Kate will reiterate to the city that we would love to use the field and would be honored.
We still have not divided up the D3 money. We are hoping that we are able to send the money with the child but not many have asked for funding yet. The money is supposed to move with the child.
Update League Affiliation Progress: We have sent $500.00 but we still have not yet received our Non-Profit letter. We are able to use our EIN # so we can properly keep track of donations. The Humboldt Area Foundation has been giving us money for certain players but will not donate a larger amount of money until we have our NP letter.
Board Report:
Sponsorship: We have acquired 16 sponsors at this time. Karen Brandvoldt has volunteered to call and ask for donations.
Pictures: Brian will be here Friday at the ASC if anyone wants to set up picture times for D1 and D3.
Uniforms: D4 uniforms have been ordered and should be here at the end of July. We can order more uniforms, but we are just waiting on a logo. Kate assigned the job to Laura and she has not yet spoken with her.
To be ordered:
D1- Black and White; only ordering for 2 younger teams.
D3- Green and White; only the U16 is getting new uniforms.
Rose and Nick are in agreement that green and white look like grass. Nick wants to move toward a more uniform uniform. He does not want elitist. There needs to be a uniform for recreation and a competitive uniform.
D4 U6 and U8 are green and white
U10 – U14 are all different colors. D4 will return their uniform and get a discount if they use their own shirt again.
D3 U1 and U12 will be green and white.
There is a motion to have the uniform committee devise an idea for a uniform replacement plan that will no longer consist of green, black, and white uniforms but change our league colors to something else: Kevin/Anthony, Approved.
Kevin Clougherty would like to request new uniforms for his U13 boys D1 team. Their uniforms have been worn for at least five seasons. In fairness to the budget they would like at least one new set but two would be fabulous. The league receives a better deal if we order two uniforms.
Logos: MRL competitive team can have their own logo but Kate wants to have a logo that grasps the concept of positive plus for our D4 teams. Laura is looking into this. The logo is important to this beginning new season. The board will be able to look at this electronically before the next meeting.
One question that is still lingering is if we are going to continue with Storm, Myst, Dragons, etc. Nick feels that they should phase in names and that they should be unique. They must have the Mad River United logo on them somewhere and then whatever else they put onto it they can.
Registrar: People are still able to register but there is now a $20.00 late fee applied. Within the first ten days of July Krista will be ready to start forming the teams.
Recreation VP: Flyers are coming. On-site registrations are getting too big and ridiculous. Too many lines and not enough help. Next season we are thinking of consolidating the on-site registration into one location, maybe a gym and having stations.
Tournament: The logo has been decided upon for the tournament. 27 teams have sent in their registration forms. A lot of local teams have not yet registered and there is only a week until registration is over.
Other/Field: Kevin is receiving request for Arcata fields from D1 teams for June – August. He would like to know what his roll or job consists of? ASC bleeds into another entity. Kevin needs to have a relationship with the other entities in the community. The board's idea is for Kevin to be the coordinator. To make sure that Joe X has a port-a-potty at fields and Joe Y has fields lined, etc. Kevin needs to delegate jobs. This system will be on-line and coaches could go on-line to see if fields are available. He also needs to make a plan as to the scheduling of the fields.
Hiller Fields will be available this fall. Sunny Brae is a great field for rainy days. Hopefully, all D1 games will be held at McKinleyville High School.
If there are patches of grass available then play anywhere. We need to make sure we align with Sunny Brae because they have been great to MR in the past. Kevin has vowed to come up with a plan and report back to us next meeting as to what his plan of action will be.
Chief Coach Report: Cricket represents a huge shift in our set up. A five week pilot has under gone and it went wonderfully. Ten to fourteen parents gave their input:
• 8 kids on a roster- Two little fields with 3 v3 and 3v3. No goalies and four 8 minute quarters. At half time you switch your formation.
Kim is the U6 and U8 rep. She saw the kids involved in the game. She was not fond of the refs being there. Parents received it well. Nick feels that we can do away with referees and teach coaches to be facilitators. With trained cricket coaches we don’t need refs. We could hire kids U14 to ref the morning shift and 2 different ref’s show up for the afternoon shift. Rebecca and Nick will be teaching facilitator coaching.
• U8 4v4 : 10 kids on a roster, 8 minute quarters, and at half time coaches can scrabble the teams (will be at the same facility as U-6).
• Referees can do crowd control and ref games.
Nick philosophy is that anyone U10 does not need to know anything but how to dribble and kick. NO GOALIES!
Motion to change U6 and U8 as to the above described to small sided games: Dan/Kate, Approved.
We need to start with positive coaching to out parents and coaches.
Hiller Park would be great for a cricket facility with a snack bar.
Nick will be going to Hoopa and Willow Creek on July 9th
and 10th
.
The third and final tryouts will be held on June 23rd
at 12:00 pm at the Arcata Sports Complex. U18 boys and girls.
CYSA licenses will be scheduled for August. Nick will supplement them with a hands on clinic. This is for training by age group.
Wednesday night, August 3, 2005, at the ACC there will be a workshop held that evening. Rebecca will be distributing her Recreation Team packets at that time. Motion to give $400.00 for food for the positive coaching working on August 3rd
: Dan/Kate, Approved.
Nick is looking for all board members to be out in full force at the Jamboree enforcing the positive participation idea. He would also like a specific person other that the coaches to be encouraging the parents to embrace the positive participation idea.
Ref Clinics are all posted on the Web Site. Motion to raise U12 and older D1 and D3 games by $5.00 for referees: Anthony/Kate, Approved. We now need to schedule D1 games in the early morning to get better refs for the higher age groups.
Next Meeting: July 12, 2005 at the Joyful Healer in McKinleyville at 6:30 pm.
Adjournment: There being no further business, the board adjourned at 9:30 pm. |
MRYSL
Board Meeting Minutes
September 13, 2005
The board meeting was called to order at 6:50 pm
Roll Call: In attendance Rebecca Nordquist, Katie Petersen, Kim Laney, Dave Johnson, Anthony Desch, Alan-John Ramos, Kim Hall, Krista Carroll, Kate Monahan, Kevin Clougherty, Nick Parker.
Secretary Report: None: No forum in August.
Treasurer Report: At this time we have quite a bit of money left, approximately $25,000 after uniforms, goals, registrar. We still need to pay for porta potties, water, fields, referees and some to the chief coach. Overall we are doing well. Dave would like to purchase some software for around $100.00. Dave/Kate, Approved.
U16 D3 boys team was disbanded. Had lost 6 of the 11 players to varsity. Anthony would like to find out about refunds. Discussion of disbanding and what repercussions to the league this would have about dropping out of league play so late in the season, with no notice. Anthony sent an E-mail to Sheri Hardaway. Anthony didn’t want to take the chance of solid D3 players not having a team. Sheri stated that if we didn’t have 18 we shouldn’t try to put together a U16 team. Girls turned out differently and ended up keeping the team together. Dave doesn’t think that the league should do refunds as we have already paid to register them, bought uniforms, etc. It was also their choice to play for the High School. Motion to not refund for U16 Boys D3 that folded, option for the kids to go to a U18 rec team is open. Kate/Anthony
For the Good of the Game: David says “THANK YOU” for everyone who has worked so hard to make soccer possible, even though we do have a few problems.
Public Input: Katie Petersen had some questions about format of the league. Was wondering why we don’t have age group representative or have we considered that. It was stated that we haven’t had the volunteers, but are working on that at this time. She suggested an age group representative for each age level. Krista, as registrar stated that it would make her job more difficult if she was having to contact a representative for each age level. It was discussed that there should be a liaison to work with the age level representatives, and that could be the VP recreational.
Registrar Report: We have several bounced checks. Does anyone want to step up and make calls on these checks?
Board Reports: Recreation: One issue brought up was the coaches on one side and the parents on the other side of the field. It was decided that it was not a concern for U6's. There seem to be 85 % positive people/gung ho parents. In the next coaches letter, state the rule about parents on one side and players/coaches on the other.
Steve Jones needs 3 size 5 soccer balls. His games are at Morris. Rebecca said she would make sure he received those.
Bloomfield is missing nets. Will there be a shed put up there for storage? David is working on this. Nets could come from Hiller. There are some there not in use. Bloomfield needs lining.
Morris is fine.
Hiller: Dan needs help to set up and take down. The snack bar at Hiller has not been open. We have been paying $15.00 per Saturday for it. Rebecca was not aware that she was listed as being in charge of this. Katie Petersen offered to make calls to set up a schedule, but could only run it if she was getting paid. It was decided that Rebecca would work on this and get numbers to Katie to make phone calls.
Blue Lake needs new goals. The ones at Blue Lake are not stable. Rebecca is requesting new ones and needs someone to help out at that field, setting up goals and taking them down before Monday. Can use the U8 metal set. Ask Doug White to keep goals at the school, more permanent goals. Rebecca will work on this.
Sunny Brae is okay. Krista’s kids are lining the field. The league will pay them to do so.
Discussion of e-mailing coaches about helping out with fields. Good idea. Possibly use next year’s people who check field preparations on the registration forms. It was also suggested that we use a web page where people can volunteer to help out.
Discussion on creating a referee page so that the referees can know where they have signed up for and what fields still need referees.
U12/U14/U18 An issue with Hoopa. There are 2 U14 kids on a U12 team. Dave will talk to Tahsanchat.
U10 Girls schedule changed.
D1/D3: Letter from District Coordinator: Anthony brought in a letter for dissolvement for the U16 D3 boys. Motion put forward like to form a U17 D3 team with Ray King as coach. The D3 U17 team would need a minimum of 16 players (ages 14-15-16). It would hold try-outs and start in December. Board voted to go ahead under Nick’s direction.
Coaches’ dinner: Kim will call Wendy and help to find a place to hold the dinner. Nick will E-mail for Raffle to Competitive coaches. They need to find 2 donations for raffle.
All-Stars: Lack of volunteers. No All-Stars this year. Also it was stated that this contradicts the whole sand-lot soccer idea.
Fields: Arcata Sports Complex and Hiller practices are going fine. For recreation see above.
Referee: Anthony would like to have a referee meeting at Round Table pizza. Motion to spend $200.00 for pizza for meeting. Kim/Krista, Approved.
U6/U8 referees need 4 per day at Hiller. When referees stay all day, pay is approximately $70.00 per day.
Motion to spend $200.00 for hotel costs for referee evaluators. Kate/Rebecca, Approved.
Chief Coach Report: Review of chief coach will be David/Joe/Rebecca.
Do we have machinery to enforce seating arrangements. U6 is fine to sit with parents. U8 and above, players should be with coaches on one side of field. Question brought up as to what happens with referee facilitators and coaches are on the field at the same time? Coaches are micro managing. Need to decide how this will work so that we are all on the same page. One idea is to have the Board Members have a Saturday shift of walking the fields. Like the idea of the Green cards and would like to still use them. Nick and Dan will mull over and work on organization.
D1 soccer – CYSA in Nick’s opinion this could eventually be dropped as carrier and US soccer might be picked up. League needs to think about this. David stated that US soccer is like a free for all and that he has been to 3 meetings, 2 CYSA and 1 US soccer. The CYSA system tries to keep fairness in mind. Nick will gain more information on this and provide to board.
Goals for this year – U6//U8 recreational and work on DI teams/college prep. DI ideas, Nick’s recommendation for Middle School soccer is that DI players should not play middle school soccer. DI/elite play, should we disband in our league or work toward this level for college prep? Should it be a separate league? John Ramos stated that if there was not an outlet for elite play up here, players would go down south.
Nick asked for an elite driven academy. Motion put forward for Nick to begin an elite open to all players regardless of Division status $5.00. Kate/Rebecca, Approved.
Kate would like coaches’ council to discuss– players on the team and how the adding/removing from the team affects team dynamics. Nick feels that team dynamics are challenging for every coach.
If Naomi transfer is approved by district, Jeannie needs to approved move up then Nicki. Teams needs time to approve. Rebecca/Kate.
Parent evaluations need to go to Martin in the envelope he provided to the coaches.
Old Business: None
New Business: Summer Camps was brought up. Tabled until next meeting.
Meeting was adjourned at 9:50 pm. |
MRYSL
Board Meeting Minutes
October 10, 2005
The board meeting was called to order at 6:45 pm
Roll Call: In attendance Dave Johnson, Rebecca Nordquist, Tahsanchat Ferris, Kim Laney, Anthony Desch, Alan-John Ramos, Kate Monahan, Kevin Clougherty, Nick Parker, John Davidson, Karen Brandvold, Mel Nordquist, Joe Homem, Wendy Aziz, Kerri Mayer, Susie Diemer and Kevin Creed.
Secretary Report: Motion to approve September minutes. Kate/Kim. Approved.
Treasurer Report: See attached. There is not as much as originally thought there was going to be last month. Projected expenses were higher. Partially due to $5000.00 going to MCSD and 2,300 to Hiller Park. Question was asked should we bill the competitive teams or not? Yes was the answer. We are currently paid up on uniforms, all fields, toilets, etc. We still will owe some referees.
Public Input: Karen stated that the Sonoma State coordinator was very excited about our new league. Everyone has been so nice and easy to work with.
JD would like to hold a D1/DIII Beach tournament. Possibly before try-outs. Kevin Creed asked what about baseball season. If we did tournament on Sunday it would not interfere with Baseball. A go ahead was given to find out more information for the Beach tournament.
Board Reports:
Recreation: Snack bar was open last week, did well. Tahsanchat would like to be involved with the snack bar next year for the Jamboree and concessions in general. A Fortuna coach brought to Tahsanchat’s attention that WC is not in their league, so he didn’t understand why they have to go to Willow Creek. David said that Willow Creek is in MRYSL and at that level we interleague games. Tahsanchat stated that they would like to have some Sweatshirts and T-shirts to sell in Hoopa. David was at Hiller for 41/2 hours recently and stated that everything was going very smoothly and that we didn’t need to be there all day. Kerri stated that the U8 4 v 4 was very nice and Mel commented that he has noticed a change in parents who didn’t like small sided games like it now that we have been playing it for awhile. It was discussed that Scheduling this year was not optimal because not a lot of teams came up to the WC/Hoopa area. Need to work on getting schedule out earlier to be proofed by WC/Hoopa representative before posting.
DI/DIII: Discussion on making sure that there is a budget for each team in place in advance. Since we did not have a competitive coaches meeting, we will make sure to have one next year at the beginning of the season. Parents need to have an idea of what to expect to pay. Managers do budgets.
Coaches Dinner: Need approximately $1500.00. The raffle will support some of it. Jambalya was $18.00 per person, so was Roy’s. Abruzzi was $15-20 per person. No drinks were included in this price. Places discussed to hold the dinner were Bayside Grange and Unitarian Fellowship on either 11/4 or 11/16. Tahsanchat suggested Blue Lake Casino. They were about $22.50 per person. Everyone needs to e-mail Kim and Wendy with Raffle prizes. They will arrange everything. Rebecca has the soccer balls/bags/and flowers from Sun Valley. Go ahead was give for Abruzzi’s pasta bar with Chicken and we will have beer and wine available for cost. Sodas from Hiller Snack Bar will also be used.
Tournament Report: HRC made lots of money this year. Covered all the expenses.
Fields: Hiller Park, Sunny Brae and Bloomfield are all alternate fields for ASC. Sunny Brae and Bloomfield are best if ASC is closed and Teams are coming from out of the area. Coaches should call hotline or check web page for information on Field closures.
Referee: Bloomfield, last week-end, Referee left the field instead of staying for the game. There were no refs at Blue Lake. Referee Pizza meeting was very good. Got two new refs out of it. Out of 25 people, 8 showed up.
Chief Coach Report: Nick brought up in CC, whether or not we should keep DI. JD fully supports the abilities of our players to play DI. He expresses that players rise to the level. Humboldt has huge advantages in the numbers overall from Fortuna to Trinidad. How does the board feel about DI. Is there a long term commitment, not about winning from year to year. Kate stated that this was a discussion for CC. But as a board member, she supports DI. However, we need to think about the whole league and that we want to have a place for our spectacular players to play. Nick stated that he felt he was misquoted. He was defiantly for DI, Maybe going to US Soccer would help that play with U13 and U14 Boys to be put together for a game. Kevin stated that the CC needs to figure out why DIII players who could play DI are not going to DI. JD said players from Eureka and Fortuna don’t know about the stability of the program. Would be a shame to get rid of the program before it got going. Nick stated that there needed to be a 8-9 month program to make DI a viable local program. Joe has shown with good coaching that viable teams are a definite. JD stated that the try-out system should change. There should be open tryouts and walk on try-outs to get the teams sorted out instead of the 3 try-out system we currently have. Nick stated that US soccer would allow for more flexibility with in the teams even after the try-outs. David agreed that a 9 month program should be developed. JD stated that the talent and numbers a basis for possibility of not having teams, not for losing. Losing doesn’t have a consistent negative impact on the kids. Kerri stated that DI travel is not much more than DIII. We only have a couple of games this year out of town. Son in DI last two years. Our concern is that as a family how do we support our child who is a DI player? DI U12 Boys traveled 4 times out of town overnight this season with an additional 4 day travels. It was brought up that DI/DIII try-outs should be at the same time. Kim stated that Nick should run the try-outs so that the coaches could evaluate the kids. It was agreed upon that we need to have accurate information to hand out on each level of play before try-outs.
Registrar Report: Registrar not present. Reports to follow next meeting.
Sponsorships: No Report given.
Photos: Retake day is 10/13. If you can’t do that, let Rebecca or Brian know. Tahsanchat stated that it would be challenging for Hoopa to come down to do retakes at that time. A rescheduled time would be worked out.
Uniforms: All are paid for.
Web Site: No Steelehead name where it says names.
Old Business: David, Kim and Rebecca will do the Chief Coach Evaluation.
New Business: Coach of the year nominations are due now. We will vote next meeting on who they should be. Should have both competitive and recreational coaches. Nomination of new board members occurred: Nominations are: President: David Johnson
Vice President, Competitive: Kim Laney
Secretary: Kerri Mayer
Board Members at Large:
Susie Diemer, Karen Brandvold, Kevin Clougherty, Tahsanchat Ferris, Wendy Aziz and Mel Nordquist (we will need to vote for 4 at the next meeting).
Meeting was adjourned at approximately 9:00 pm. |
Mad River Youth Soccer League
General Meeting
November 8, 2005
Meeting Minutes
Call to Order:
The annual general meeting of the Mad River Youth Soccer League was called to order at 6:40 p.m. by President Dave Johnson.
Members Present:
Elisia Archer, Dan Birdsall, Benny Brandvold, Karen Brandvold, Midge Brown, Krista Carroll, Mimi Chin, Kevin Clougherty, Jeff Corral-Ribordy, Kevin Creed, Doug Deppe, Anthony Desch, Susie Diemer, Charles Hester, Joe Homem, Dave Johnson, Michael Joyce, Kim Laney, Tim Laney, Mike Lorig, Kerry Mayer, Len Mayer, Rebeccan Nordquist, Nick Parker, John Saveliff, Mara Segal, and Pete Shepard.
Approval of Minutes:
Kevin Creed moved to accept for approval the minutes from the October 10, 2005 board meeting. The motion was seconded by Anthony Desch and was approved.
BOARD REPORTS
Registration Recap:
The total number of children involved in MRYSL during 2005 was 1145 on 98 teams. This represents an increase over 2004 when there were 1120 children playing on 88 teams.
Treasurer’s Report:
Kate Monahan reported that the league stayed within our targeted budget this year and she thanked all involved in their help achieving this.
Referee Report:
There was a small, dedicated staff of referees working the games this year. The increase in pay was instrumental in helping to ensure consistency in referees.
Dave Johnson reported that approximately 95% of the D4 games were covered by referees this year compared to 70% last year. He also reported that there was a successful referees’ meeting at the beginning of the season which will be repeated next year.
Registrar’s Report:
Krista Carroll reported that the registration process went well this year, but she also stated that she will be more stringent on deadlines in the future. Dave Johnson commended Krista for her excellent work this year.
Recreation Report:
Rebecca Nordquist reported a successful recreational season, especially with the shift to a 4v4 format which was supported by the D4 coaches. She also reported that the D4 coaches appreciated the coaches clinics provided for them.
Dan Birdsall also reported that the small-sided games were a great success and that they increased involvement of all the children playing. He also reported that the use of Hiller Park was a great success.
There were public comments supporting the small-sided games as well.
Redwood Classic:
Pete Shepard reported that the Redwood Classic was a great success and he thanked all involved in putting it together.
MRYSL Website:
Dave Johnson thanked John and Michelle Pontoni for their work on regularly updating the website.
Dan Birdsall moved to approve a $40 expenditure to update the League’s web URL to MRYSL.com. The motion was seconded by Kate Monahan and was approved.
Coach of the Year:
Kim Laney reminded the board the committee chair for Coach of the Year was vacant. She also reported that the League had received four nominations for the recreational division coach: Steve Jones, Dan Birdsall, Paul Swensen, and Rose Urbani. The League received three nominations for the competitive division coach of the year: Chuck Gleave, Nick Parker, and Neil (?).
Kim Laney, Kate Monahan, and Kevin Creed volunteered to serve on a selection committee to choose Coach of the Year.
Logo Design:
Kim Laney reviewed logos that had been used in the past. She then circulated the entries for review. It was decided that the submissions would be referred to a committee for review and they would recommend a specific action to the board.
DISCUSSION ITEMS
U10 Division 1 vs. Division 3:
Nick Parker reported on the Under 10 D1 team and proposed that the League no longer sponsor a U10 Class 1 team. He recommended that instead the League should sponsor four D3 boys’ teams and four D3 girls’ teams, making two of the boys’ and two of the girls’ teams traveling D3 teams. These teams would be formed without cuts. This would give the League four traveling D3 teams and four D3 teams that just play locally. He reported that this proposal was supported by the U10 coaches at the coaches’ council.
There was much discussion about this proposal and many suggestions regarding the D1/D3 tryouts.
The decision regarding the U10 teams will be made by the new board prior to the next season’s tryouts.
Zombie Fest Tournament:
Jeff Corral-Ribordy proposed that the League sponsor a new tournament in October which would be a co-ed D3, U12, U14 tournament. Rebecca Nordquist moved to proceed with Zombie Fest; Kim Laney seconded the motion and it carried.
Coaching Issues:
Anthony Desch mentioned a need to clarify how problems with coaches should be handled within the League. Currently, problems are reported to Dave Johnson, but there was some discussion that the protocol for dealing with coaching issues should be specified in the League’s by-laws.
ELECTION OF OFFICERS
Introduction of Nominees:
Each of the nominees introduced themselves and gave a brief explanation of why they were interested in serving on the MRYSL board.
Election of Members at Large:
The following individuals were elected to serve as board members at large: Wendy Aziz, Karen Brandvold, Susie Diemer, and Tahsanchat Ferris.
Election of Officers:
Dave Johnson was elected president; Kim Laney was elected vice-president of competitive; and Kerry Mayer was elected secretary.
Committee Membership:
Kim Laney circulated a list of committees that needed members and encouraged people to sign up.
NEXT MEETING
The next meeting of the Board will be a meeting to discuss the League’s vision/goals for the upcoming year and will be held in December or January.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:35 p.m. |
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Vision Meeting December 2005 |
Vision Meeting, December 13, 2005, Village Pantry
Called to order by Dave Johnson at 6:20 p.m.
Members Present: Wendy Aziz, Anthony Desch, Dave Johnson, Kerry Mayer, Karen Brandvold, Kim Laney, Krista Carroll, Susie Diemer, and Dan Birdsall.
Others Present: Nick Parker and Cheryl Sarnwick (Varsity girls coach at Arcata High).
Dave asked everyone to provide a brief introduction of themselves and their reasons for participating at the board level.
Dave has ordered brochures for the board from the CYSA (we’re District 5). Dave explained the makeup of youth soccer in HC between Mad River and Humboldt Youth Soccer League. We follow the manual from CYSA in terms of rules that govern our play, etc. We can be more stringent than CYSA, but we are not allowed to be more permissive that CYSA in how we run our league.
Dave provided copies of the Current Mission Statement for board members to review:
To aid USSF, the youth and amateur divisions in their stated aims, by creating the best possible environment for the development of the youth and amateur soccer player in Northern Humboldt through:
· Emphasizing that playing for the love of soccer should be made an enjoyable life-long experience,
· Encouraging the creation of age-appropriate league match environments
· Asking coaches to utilize appropriate teaching methods in practice (age-appropriate activities and games), whilst letting the game be the teacher,
· Increasing the awareness of safety issues/adult behavior issues,
· Facilitating participation in that level of competition that enables players to be challenged at their appropriate level…including the elite player
· Emphasizing player development over winning/losing, especially amongst younger players.
Dave asked the board members to think about their vision for the league and asked us to brainstorm ideas:
Dave and Nick
PLAYER RETENTION:
Increase overall numbers, reduce overall dropout rates
Identify vulnerable ages
U12 to U14 there is about a 40% drop across D4 to D1 (not gender-specific); more of a drop from U14 to U16 (Dave thinks that most leave because they focus on one specific sport like basketball or football; the rest leave because of bad coaching experiences.) Most dropouts are from the rec program teams.
Anthony Desch remarked that some kids will leave due to a lack of playing time. If kids don’t play, there is no point in them coming back. At the D4 level, all kids are supposed to play at least 50% of the game. At the D3 level the coach is recommended to play each player 1/3 of the time, but that is only a recommendation and is not being followed by most teams. Nick mentioned that the Fort Bragg league moved to small-sided games all the way up to U12 and that seemed to increase their retention of players. Nick thought we should consider expanding the 4v4 format for more age levels.
Nick proposed that we make a philosophically-based policy shift to move recreation programs to a small-sided program. 6v6 with a roster of nine players per team for U10, 12, and 14. U18 is already 6v6. This would help increase player retention in the older levels.
Nick proposes that the under 10 plan for spring is eliminate the U10, D1 program and to create a U10 D3 academy squad for kids who want to take the play to a more serious level. If U10 went small sided, 6v6, there would be more teams, increasing the number of games that each team will get to play.
Policies for recommendation at the next board meeting:
· Small-sided games at the D4 level for all age groups (U6 – U18)
· No out-of-area travel for U10, D3 teams except for jamborees
· No D1 teams for U10
· Commitment to Positive Coaching
· Our goal will be to try to form as many D4 and D3 teams as possible
· Equitable treatment between rec teams and competitive teams in terms of financial support from the league:
· Standard payment levels for D1 coaches
· Proceeds from new Halloween tournament to go toward scholarships
Goals for next year:
Fiscal Management
Player Retention
Coaching Education
Continuing Discussions regarding:
Summer Camps
Pick-up games
Committees that need to meet prior to January:
Budget
Fundraising
Facilities Development
Movie Fundraiser (Karen, Kerry, Kim) Contact at Mill Creek: David. February 4th or 5th for the fundraiser
Increase Latino participation
Need to market to the community through the parents
New Fields (indoor/all weather)
Special Needs program
U8, U10 all stars
Recreational play year round
Academies year-round
COACHES’ TRAINING:
Coaches to do Continuing Ed
Nick mentioned the possibility of needing to require certain qualifications for our D1 and D3 coaches. Last year we required 18 hours of education or a license, but not all of the coaches fulfilled that requirement. Dan supported the idea of instating minimum requirements for the coaches. Nick said that to really improve the D1 and D3 coaching you’d need to require much more than an F license. HSU provides a potential pipeline for coaches as do our returning older players. Further educating the coaches should lead to player retention.
Coaches use age-level curriculum
Positive coaching alliance
Office/permanent home
Online referee/online practice field scheduling
College prep pipeline
Stronger HSU connection
D1 for all levels
Grants, financial
Trainers to specialize
Exchange trips with other countries
SPONSORSHIP/FUNDRAISING PROGRAM:
Effective Scholarship Program
Funding comes primarily through registration fees and sponsorships. We will be ending the year with about $3k this year. Hoopa tribe provides some funding to ensure scholarships for Hoopa players. Tournament revenues do not go into the general fund; monies are payed out to the D3 and D1 teams who assist in supporting the tournament.
Approximately 10% of kids playing need scholarship assistance (approximately $3,000) according to Krista Carroll.
Nick mentioned that the financial support was a critical piece of the D1 picture. There needs to be a scholarship system for the traveling player, especially if we say that anyone should be able to play at the competitive level.
Karen said that money/fundraising should be a priority as we begin the next season.
Nick thinks that one of our foci should be on the Education component of our mission.
Nick proposed that we form a subcommittee immediately to pursue grants to support the programs. He also suggested that we look into offering summer camps. Corporate sponsorships (especially Sun Valley). Laura Olson at HAF could be a valuable contact.
We currently have a fundraising committee to work on this area: Karen Brandvold, Kim Hall, Debra Mc Farland, Wendy Aziz, Kate Monahan.
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Mad River Youth Soccer League
Regular Board Meeting
January 10, 2006
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 6:40 p.m. by President Dave Johnson.
Board Members Present:
Wendy Howard-Aziz, Dan Birdsall, Karen Brandvold, Krista Carroll, Anthony Desch, Susie Diemer, Dave Johnson, Kim Laney, Kerry Mayer, and Kate Monahan.
Others Present:
Nick Parker, Pete Shepard, and Kim Hall.
Approval of Minutes:
Karen moved to accept for approval the minutes from the November 8, 2005 board meeting as corrected. The motion was seconded by Dan and was approved.
Treasurer’s Report:
Kate reported that the league ran a significant deficit on the budget during the 2005 year. In order to achieve a balanced budget for the ’06 year, Kate suggested that we work to increase sponsorships for the recreational league to offset the deficit and bring the budget into balance. Additionally, she recommends that we cut back on the amount spent on referee’s and coaches’ dinners. Karen moved to table the budget as presented until we have evaluated the recommendations of the fundraising committee and she requested that a revised budget be presented at the February meeting. Kate seconded the motion and it carried unanimously.
Public Input:
Pete requested a copy of the League’s mailing list in order to market his summer camps. There was no opposition to this request and Pete will work with Kate to determine the most appropriate way to secure the list for his use.
Action Items:
Acceptance of HAF Grant: The League has been offered a grant in the amount of $2300 to support 5 |
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