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Mad River Youth Soccer League
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MINUTES OF BOARD MEETINGS |
MRYSC
Board Meeting Minutes
January 22, 2004
The board meeting was called to order at 7:10 p.m. on January 22, 2004.
Roll Call:
There were corrections to be made on last meetings minuets. HYSL representatives are Pete/Dave/ Anthony with Rebecca/ Rose as the alternates. There was approximately $3,700.00 that was unaccounted for from HYSL for registration. This money has now come in but was unaccounted for at the last meeting. Motion to approve: Martin/Kate.
Treasurers Report: Kate has drawn up a comparison report of last season and this season. There were a lot more referee checks that were paid out. We have $6,000.00 in our account today and all our fees and major expenses are paid. U-12 girls have an additional $500.00 in their account. Also, there was $180.00 additional rent paid for a storage locker(Kate grabbed the the wrong check book and wrote it out of the tournament budget. She will write us a check for $180.00). We have paid out a $500.00 check to uniforms for next season. In May, we have to pay a large deposit toward the uniforms so this $6,000.00 will help to cover that expense but we still will be short. There is money available in the Class III account. There is $2,500.00 that has not been identified as to where it belongs so we may use this amount as a short term loan if needed.
Concerns: The uniforms did increase considerably and we are unaware as to the reason why? Educating the referees and coaches. Having to refund 10 to 15 checks for $20.00 to those referees who ref over and above 10 games. Watering Bloomfield, Blue Lake and Sunset was another expense. The Port-a-Potties were a huge cost. If raising fees is going to be an issue, we need to take this matter up with HYSL and have them vote on it. We need to fund raise extensively and/or cut expenses tremendously or we are going to be in the black very soon. At the upcoming jamboree, some have suggested having a raffle and passing out tickets to the coaches at the meeting. Maybe we could require each board member to provide one prize for the raffle. Motion to approve-Martin/Brian.
Kate suggested that we could save money by no longer providing socks and shorts to each player. Give each player only a shirt.
Public Input None
Registration: We need to decide on an on-site location and dates as to where we will hold sign ups this year. Last season, it was on the last Saturday in May. We need to make a few adjustments to the little flyers and big sheets. We need to add that a birth certificate is required at time of sign-ups. May 22, 2004 was chosen to be the on site sign-up date and it will be held at the Union Town and McKinleyville Round Table Pizza from 12-2 pm. Kim held a registration during the week and had an excellent turn out. We will also be having a registration on May 26, 2004 at the Union Town and McKinleyville Round Table Pizza from 5-7 pm. Deadlines are the same as last seasons, May 31, 2004. Late fees will be held firm this season!
Reports from Board
Sponsorship: We are tossing around the idea of increasing the sponsorship fee to $200.00. This will include the company name on the back of the t-shirts.
Fields: Hoopa is working on their fields and they are coming together very nicely. Morris Elementary School lost money for their janitorial staff and no longer has anyone to cut the grass. Hiller Park is near competition and to be open in the fall. What is our costs going to include? Hopefully, the snack bar will compensate for our cost of the field. We paid out $3,200.00 for Division III to play soccer last season. We are not able to afford this cost this year. This in turn may effect the recreation teams because the Division III teams will now be practicing on the rec teams fields. The rec teams now all practice on school fields so this only leaves ACS and the Crab field for the Division III teams.
Division III: Rose put an add in the paper for coaches to inquire about coaching Class III. She received only one phone call. Dave received three e-mails. Rose is anxious to set up interview dates and is interested in setting up a committee to select the coaches. Coaches must have a license to coach Division III?!? If there is no structure there is nothing to support a competitive team. If we establish a structure and yet be flexible on the needs of the community we can hopefully find coaches who will fit our needs. We need to get the message out that if you want your child to play competitively then you need to get actively involved. The deadline for Division III coaches is January 31, 2004. Division I deadline for coaching is January 15, 2004. Division III coaching interviews will be held on March 8 & 9, 2004 a half an hour for each person and then a decision will be made. Try outs for Division III are to be held on March 27, 28 & April 3, 2004.
We would like to pay someone else to run the tryouts. It was money well spent last year. We need someone to organize the whole tryout. Also, we need unbiased evaluators. Rose and Anthony feel we need coaches or evaluators that know the capabilities of the players. The million dollar question is, do we want to bring back Nick Parker? Bloomfield is the field we are interested in using for tryouts.
Beverly Biggs, a guest to the meeting, is investigating as to what is going to take place this season. She would like to see McKinleyville and Arcata teams kept separate. She feels that there may be hard feelings felt from last season because they spent a lot of money on uniforms and other things.
New Business: There was a $270.00 check written for the referee clinic to be held next month. The Division I tryouts are tentatively set for March 15, 16 & 22, 2004.
The next HYSL meeting is to be held on February 12, 2004 at the Adorni Center. The CYSA equipment show is on February 7 in San Jose and the next general meeting is held on March 13-14 in Stockton.
Next Meeting: February 26, 2003 at 6:00 pm.
Adjournment: There being no further business, the board adjourned at 9:07 p.m. |
MRYSC
Board Meeting Minutes
May 27, 2004
The board meeting was called to order at 6:10 p.m.
Roll Call: Minuets from last minuets read over and corrections were made. July 22- 25 There will be a Ref's Clinic held in Sunny Brae with a refresher on July 31 from 9-2 p.m. As well as, the Redwood Classic Tournament is to be held on August 14 &15 for Class I and August 21 &22 for Class III. Motion to approve last week's minuets-Martin/Anthony.
Treasurers Report: We have $5,768.38 in our account this month. This includes $1,000.00 from Hoopa and $1,000.00 from last season's account. At this time last season we had approximately $1,700.00 in the account. To order the uniforms this season only cost us $12,000.00 where last season we paid a total of $16,000.00. We were able to save approximately $.50 per uniform because we did not go through R/S and Sport. Also, another saving was that we ordered them all at once. Dave gave Kate two checks for the amount of $2,300.00 and $2,200.00 for registration fees. At this time there is a total of 371 players registered with Linda. Kurt has stated that the paperwork is slower this season coming in.
Class III: In the Class III account there is about $3,000.00 that has been accumulating. Rose, Susan and Kate have divided up this money between all the Class III teams. This money can go toward the payment of the uniforms and fields. It has been a consideration of the club to have the uniforms now be the property of MRYSC. We need to make sure that this season there is someone who is keeping an accurate watch over the money in the Class III account. Normally there would be money left over from the previous season but in the past the book keeping has been poor and the money has ended up in the general fund.
Issue: There have been five sets of uniforms ordered for the U-10, two sets ordered for the U-12. The U-14 uniforms are all ready paid for, for the girls and boys teams. The initial plan was the U-12 boys that did not help pay for last season's uniforms would help this season and incur some of the costs. What our thought is, that the U-10 teams would pay for the use (rental fee) of a uniform. The club will incur the initial cost but a fee will be charged to the players for the use of the uniform. Rose is opposed to this idea and feels that $16.00 for a uniform to keep is ideal.
June 15 all forms will be to clubs
Rosters and team counts due to league by July1
July 15 team rosters to clubs
August 1 League Schedules due
August 15 teams frozen and no changes made
September 1 list of scholarship recipients to league
September 15 late registrations will be retuned if not placed by this date
August 28 Jamboree
Reports from Board:
Sponsorship: Rebecca has accumulated up to $1,500.00 in the sponsorship account. She has 7-10 sponsors to this date.
Fields: Hiller Park has contacted us and that they will be ready for practice on July 1. Fees will be assessed. Comparable to ASC. Sunny Brae is available for practice at no charge (a swamp).
Tim has not yet reserved Bloom field for rec. and it is a little dryer. We need to have him coordinate all the Arcata fields; Sunny Brae, Sunset and Bloom field. All schools in McKinleyville are closed for the summer. At this time we should concentrate on the Sunset field. Great possibilities.
A request for porta-potties has been put in. July 5, 2004 is the first day of practice for Class III. Hiller Park has park bathrooms available. Blue Lake, Bloom field and Sunnybrae will have to wait for porta-potties until August unless more teams will practice there. We need at least 3 to 4 teams practicing. All porta-potties will be at the fields starting August 1, 2004.
We need to accumulate another set of goals for the third field at the ASC. Pete has suggested that we go in with another club and help pay for the freight charge. The city needs new goals. What is the Rotary Field doing with their old goals? We could approach the Rotary Club in Arcata to help incur some of the cost of the purchase of new goals.
Old Business: Rebecca is modifying the rules for the referees.
Referee Clinic: A refresher course will also be available on June 3 & 4 from 6-9 p.m. at St. Bernard's Elementary School. As well as one held on July 31 from 9-2 p.m. in Arcata at Sunny brae. I All clinics will be posted on the web site.
Do we have an assigner now? We need someone to teach the class. Anthony would like to do it but does not have a license.
Coaches Clinic for an F license is to be held on June 15-17 at the Sunset Elementary School. June 22-24 for the E license. The cost of the clinic is $25.00. Six people must be enrolled in the class for it not to get canceled.
A Rec. course will be available in August for coaches put on by Nick Parker in order for them to obtain their F license. We want to capture 75% of all the U-8 coaches for this clinic.
Martin would appreciate an e-mail showing the interest for the June Clinics or they will be canceled. He would like all last season rec. coaches and Class III coaches to be notified as to when this clinic is to take place.
New Business: Tahsanchat has asked if the U-6 players would like to travel up to Willow Creek and Hoopa. We would like to schedule two U-6 games up there.
ASC fields for Class III scheduling-second weekend in September. Third weekend is reserved for a Frisbee tournament.
Kate has scheduling software that works and is offering it to the club. Once you have the matrix and adjust it, it works rather smoothly.
Equipment: We need someone to man the U-8 goals and assemble them. Jeanie Hassler's daughters might do it.
Class III: No one has their paperwork in yet.
HYSL Report: Martin feels that the only thing HYSL does for us is to provide a registrar and take $10,000.00 a year from us. Dave feels that the league, as a whole, is important because it benefits the Eureka and Fortuna Kids. If you look at this as a growth issue our community is growing so quickly. In a few years are we going to be able to accommodate so many kids? Another issue is that we have more than one third of the population and yet we can be out-voted. We have no voice and they do not listen to our ideas. Nor consider what we have to say. They do not have the individuals to brainstorm because they are all so tired. We would like to set the motion on the table to be brought up at the general meeting. It gives us six months to decide whether or not MRYSC wants to proceed further with this issue of separating from HYSL.
To make people know that we want to explore the possibility separating we need to:
1. Submit a proposal
2. Let everyone know that this does not have to be antagonistic. Rose does not feel that they are open to discussing things with us.
We are the only club that is feeding Class I and training them. They do not want to play Class I (Eureka and Fortuna) because they do not want to travel. We have new energy in our All-Star teams, Rec, Class III and Class I.
We want a motion to submit the following to the ballot at the next general meeting:
A motion to submit the following to the ballot:
MRYSC to form separate league from HYSL. Functionally dissolving HYSL to form separate leagues. That could take form in creating 2 or 3 leagues out of HYSL. All moneys held by HYSL would be returned to the new leagues based on contributions of the clubs.
A motion to present the idea of separating from HYSL and becoming out own club on the ballot at the next general meeting-Rose/Kate.
Class I: Nick did an excellent job at the Class I meeting on how to run a practice.
Next Meeting: June 28, 2004 at the Joyful Healer in McKinleyville at 6:00 p.m.
Adjournment: There being no further business, the board adjourned at 8:37 p.m. |
MRYSC
Board Meeting Minutes
September 30, 2004
The board meeting was called to order at 6:35 p.m.
Roll Call: Motion to approve minutes: Martin/Kristy.
Treasurers Report: 75% fo the league money is due and payable on September 1, 2004 to the CYSA office for registration. How late is to late to register a child onto a team. Linda said that she could not register anyone past September 2, 2004.
We have $15,493.00 in our account. We are paid up on almost everything but still have some checks outstanding. The shirt printing from the jamboree has not been paid as of this time but we have not yet recieved the shrits. We should be recieving a check for $3,000.00 for a reimbersement from uniforms. As well as an additional $1,722.00 from the ASC that needs to be collected.
Public Input: Some Class I and Class III teams will not allow their players to participate on their school soccer teams. Timing has a lot to do with whether or not they will allow them to play. Nick states that he begins practicing 3 months before he even begins playing games and that he is training his kids to make the High School teams. He feels that maybe he can compromise letting them join as long as they don't miss practice.
All-Stars: The set up for the T-shirts last season was expensive but we have already incurred that cost. We will ask for a $5.00 donation to offset the costs of T-shirts, fields, refs etc. There needs to be a committee that meets and comes up with a more concrete game plan as to what is going to happen and what All-Stars will entail. There seems to be a lot more support this season for All-Stars. There are already 6 or 7 on the committee helping Kim.
There was a flier handed out that stated there are 3 levels to play. It was a basic educational flier.
Class III is for developmental purposes. To have kids that want to compete on a developmental level.
1. Philosophy of the Club.
2. Run the tryouts to try and weeed out the ones who are not good enough.
3. Coaching-Lack of coaching expertise. We should have two strong coaches ready to coach before the teams are assembled. All Class I and Class III coaches were e-mailed and were asked to take a look at the rec team players. They were then asked to fill out a form to get their input as to who they thought they top three players were on a team. The All-Star game is tenitively scheduled for November 6,2004 for U-8 and Novermber 7, 2004 for U-10.
New League: The paperwork for starting our own league is due February 5, 2005 if we decide to go ahead and move forward with this process. This will take effect as long as we have our Non-Profit status. Then we will be good to go because right now we are under the umbrella of HYSL. At the next HYSL board meeting there will be a motion put forth as to change the boundries of HYSL to the boarders of Eureka High School. They have given us their blessing to move forward with this process and form our own club. They stated that they would be sending a letter to the district stating such.
Martin needs money if we are going to make this happen. If we do separate we will have $12,000.00 in our account.
There are open boundries as to who is able to join our club but it is wrongful to solicit kids to play on your team.
To be able to have a Class I team you are required to have 4 teams per age bracket to have a Class I team. We are able to become a little more flexible with different organizations.
Are we going to have enough volunteers to be able to carry this out? At this time we have four board members that were involved with HYSL as well as MRYSC. We would be adding more jobs that would need to be filled. 1. We would be in charge of our own registration and players passes.
2. We would need a representative to go to all CYSA meetings.
3. We would have to coordinate ref clinics.
4. If we are paying someone to do data entering then hopfully we can eliminate paper shuffling and not force the teams.
5. We need to create more jobs and add more volunteers and board members to our crew.
Our stability drives HYSL. Will this be a positive move? We need to get more people involved with in our own club.
Krista/Rebecca have motioned to move forward on forming our own league and will spend funds totaling $2,000.000.
Pete would like Dave to call Jan and discuss what we are and would like to do with this new idea.
Next month we vote on Board Positions. Pictures were all sent to Rebecca's house.
Next Meeting: October 27, 2004 at the Joyful Healer in McKinleyville at 6:30 p.m.
Adjournment: There being no further business, the board adjourned at 8:20 p.m. |
MRYSC
Board Meeting Minutes
October 27, 2004
The board meeting was called to order at 6:35 p.m.
Roll Call: Introduction of guest; Kim Hall, Maria Corral-Ribordy and Karen Branvoldt. Corrections made to last months minutes-Class III individual teams are reimbursing the club $1,722.00. Motion to approve minutes: Martin/Krista.
Treasurers Report: As to date the general account has $8,426.53. We have not yet been reimbursed for the use of fields and uniforms from Class III teams. For most of the teams the money is there and available. We are paid up until October 15, 2004 for recreation referees and Anthony has paid the Class III refs. Bills are still outstanding for Porta-Potties and water and need to be paid.
In the Class III account there is an additional $7,000.00+. There is one Class III team that is short in the money owed to us and we do not know if they have a solution as to how it is going to be paid. Kate would like to make a motion that the money that has been slowly accumulation from Class III teams in the past, that have not been claimed, should be moved into the general account. Motion to approve: Martin/Krista.
There were three teams that were not formed this season:
U-14 boys
U-12 girls money went to U-14 boys Class III
U-13 girls money went to U-14 girls Class III
HYSL decided that approximately $3,500.00 would not be disbursed back to the players but instead follow the coaches.
Public Input: In Santa Rosa, following the tournament, a boy by the name of Aresonal Rigoberto Tejada was killed. As a club, we would like to call the coach and ask what the family has specified as to be done with money people have been sending. Kate has motioned to send $100.00 toward a scholarship. Motion approved: Kate/Krista.
Board Report: Pictures have all been sent out and if anyone has missed retakes, Brian is willing to meet with them anywhere to reschedule. All they need to do is e-mail Rebecca and she will take care of it. Dan, who works for Brian is willing to do the pictures next season for us. Only a few complaints were made. One team out of Tahsanchat’s five got their pictures taken for their sponsorship plaques. We are expecting them to arrive around the middle of November.
Season Look back: There were some complaints made by parents of a rec coach who skipped practice because it was his birthday. There were other complaints made that a coach lost his temper and was cursing at the ref in front of the kids.
The referee should have taken his/her name and the coach should then be suspended for one game. A parent should never be confronting a referee. These are things that need to be gone over before the season begins. Anthony is willing to have a talk with the referees prior to the new season as to what is to be done in sticky situations.
There were not a lot of referees available at all the games. Maybe we need to make other accommodation such as having the parents ref the lines and just having one center referee.
All-Stars: The coaches are allowed to nominate as many kids they feel are ready to play in the All-star game. The All-Star game is tentatively scheduled for November 6,2004 for U-8 and November 7, 2004 for U-10.
Coaches Dinner: A motion has been made to pay for all coaches/ assistant coaches and board members for the annual coaches dinner that is to be held on November 20, 2004 at the Moose Lodge in Eureka. Motion to approve: Martin/Kate. Donations are needed for the dinner. We have nominated Joe Homem as the boys coach of the season and Kristen Reiner as the girls coach of the season.
MRYSC formation /discussion of by-laws: Our purpose as a club is to promote soccer, educate kids on how to play soccer and to provide a service to the community.
We have officially motioned to separate from HYSL, Motion to approve: Martin/Kate. Motion carried unanimously to separate from HYSL.
Motion to accept the Articles of Incorporation in order to get them finalized so that we are able to send them off: Kate/Krista.
We are presently retaining a lawyer by the name of Steve Watson who is helping us understand the logistics and informing us as to what our next plan of action should be as we undertake the responsibility of becoming our own league. Bob Sutter has also been working with us as our accountant. We need to think about keeping him permanently if we are becoming our own league.
All changes made to the by-laws will be made by Martin.
Next Meeting: November 17, 2004 at the Joyful Healer in McKinleyville at 6:30 p.m.
Adjournment: There being no further business, the board adjourned at 9:32 p.m. |
MRYSC
Bard Meeting Minutes
November 17, 2004
The board meeting was called to order at 6:34 p.m.
Introductions:
David Johnson, Kim Laney, Jim Creed, Kate Monahan, Rebecca Nordquist, Dan Birdsall, Susie Diemer, Martin Garrett, Nick Parker, Rose Urbany
Minutes approved from October Meeting
Treasure’s Report: Money not an issue so much. Uniforms, field fees and coaching fees have not all been paid. Div. III and I coaches need to contact Susan Dean to release the money.
Public Input:
Dan Birdsall stated that it was impossible to find things out. There was only minimal information on the internet. He would like to see game schedules updated and earlier than the Jamboree, rules for U8's. It would be helpful to have league principals, guidelines for sportsmanship. It was challenging to be prepared with no information. We don’t want to start off a new coach on the wrong foot. Maybe a paid person to organize, to be on all the tasks. Would like to see the program do great in Humboldt county. He is also interested in a Spring League for all the kids, not just the competitive players.
Responses included that Dan has an excellent point of not being able to access information and that there is a lot of room for improvement. Suggestions of coming to the meetings regularly and communication through E-mail were discussed. Schedules are not out until Jamboree because teams are not completely formed until then.
New Business:
Discussion on how to recruit people to fill jobs. Decision was made to post jobs needing to be filled on the Web site.
The possibility of using online registration was discussed and doing a mass E-mailing to the coaches. This item was tabled until we had further information.
An official letter was approved by Kate/Rebecca to send with attention to Robert Averill HYSL President of Mad River Youth Soccer Club’s intention to split into two leagues. The subject of finances was discussed and it will be on the agenda of the next HYSL board meeting.
Rose Urbany stated that Lisa DeMartini was notified to send Bob Urbany’s Class I money.
Old Business:
Motion from Rebecca to Thank the Sponsors through advertising in the Arcata Eye and the McKinleyville Press at a cost of approximately $140.00. Approved.
All Stars was discussed. Some ways it was better this year and in some ways worse. The kids all enjoyed themselves. There were 130 kids that participated. U10 B/G had one team each, U8G there were 4 teams, U8B there were 5 teams. A $5.00 donation was requested. It was discussed to possibly have a Round Robin rather than All Stars next year. This will possibly reduce the complaints from coaches. Also, even though the children enjoy playing with other kids from other teams, there is not enough time to practice. More communication was need, earlier to the coaches.
U12/U14 Round Robin went well at Rotary Field. There was a little rain, but the games were great. There was a snack bar. Each team had 3 games. It was held from 8:00 am to 4:00 pm on both Saturday and Sunday, so 90 games in two days. It was a little hard on the fields, but all had a good time.
U10 Class III Round Robin at Redwood field went well. All teams had three games each and the kids all had a great time.
It was discussed that the Referees have improved and that the level has increased
Coaches dinner: Rebecca will call and order the flowers from Sun Valley. The coaches dinner will be November 20, 2004 at 6:00 pm with no host cocktails and 7:00 p.m. dinner. Coach of the year was discussed. Martin recommended Joe Homem as girls coach of the year. Kim Laney suggested Kristen Reiner as boys coach of the year. Pete will talk for Joe and Wendy Ewald will be asked to talk for Kristen.
Election of Officers:
David Johnson was nominated for President of Mad River Youth Soccer League by Mary Johnson and seconded by Krista.and approved.
Kate Monahan was nominated for Treasurer by Kim Laney and seconded by Martin and approved.
Katrina Knox was nominated for Secretary by Kim Laney and seconded by Rebecca and approved.
Rebecca Nordquist was nominated for Vice President of Recreation by Kim Laney and seconded by Kate and approved.
Martin was also interested in VP of Recreation with a focus of the education. A discussion on what the duties of the Vice President occurred and it was decided that the Vice President will be a job of administrative duties in helping out the Recreation League and the Vice President of Competitive and Developmental will have administrative duties with the Division III and I leagues. Martin withdrew his interest as he is mostly wanting to focus his time on the Educational Division of the league.
Directors voted in included:
Kim Laney Mary Johnson
Krista Carroll Dan Birdsall
Kevin Creed Martin Garrett
With two open positions: Vice President of Competitive and Developmental and a Director.
HYSL Report:
David stated that he ran the meeting. Eel River in Scotia has a new field. It is very nice. PALCO put in the new field. Go straight through town and turn towards the fire pavilion to see it. Overall the meeting went well.
Next Meeting: No meeting in December. See everyone in January.
Adjournment: There being no further business, the board adjourned at 8:50 pm. |
MRYSL
Board Meeting Minutes
January 12, 2005
The board meeting was called to order at 6:35 p.m.
Roll Call: In attendence Dave Johnson, Rebbeca and Mel Nordquist, Dave Birdsall Krista Carroll, Martin Garrett, Katrina Knox, Kate Monahan, Pete Shepard, Rose Urbany, Kevin Creed, Norma Watson and Anthony Desch.
A special thank you was given to Martin and his committee who continued to e-mail all board members during Christmas and kept us abreast as to what was going on with the new league status.
Treasurers Report:
Public Input: Kim wants us to put out a press release to the Time Standard starting the formation of our new league.
Chief Coach Committee Report: There was a productive meeting held and the issues of finding a balance and raising the money to hire a chief coach was discussed. They were soley looking at the educational side an we, at the present, are not spending any money on education. Some board members were at all the meetings and feel that the league will stagnate without education. Some important issues were brought up:
Parents just don’t know enough about the game to coach and then are choosing not to coach.
With the new league a CC will be an important step for MRYSL.
Education of the game is going to keep the coaches to continue coaching and the kids continuing to play.
Hiring an expert will help us develop a program and give us a general plan.
Do we have the budget for a CC? We do have the money to get started and we could delay payment contractually. Martin feels that we could easily raise the money to hire a CC by holding weekly soccer acadamies that would also expand our program. He has two people in mind for this position but would like to advertise on the web site for a small cost of $60.00.
We could increase Division I and Division III to $85.00 and that would cover any increase of uniforms, etc. We would be under the assumption that the league would vocer the uniform costs. Their warm-ups and bags would last them their career.
Developmentally by the age of 10, the kids are ready to start competing. By creating a ciriculum and a website for U-6 and U-8 we can focus on this age bracket and a CC can come and help develop their teams. Hopefully, we can keep the coaches for next season. Norma Watson would like to see us focus our education on teaching U-10 and up. She feels anything under this age is just out there to have a good time.
We need to set up some sort of oversite structure that the CC reports to and to whom they are going to work with. This individual would then in turn report back to the board but we are not looking for an employee/employeer relationship. More or less, it will be a contractual agreement. This individual will be given a fee andan ambiguous job descriptionand then their job will be completed.
We are making a motion to hire a CC: Martin/Kevin Creed , Approved. We are also making a motion to raise the fees of registration with the intent of covering the expenses of the CC: Dave/Kevin, Approved.
One reason we would like to become our own league is for educational purposes. We may be charging a lot more money to play but we are giving an education, “the bang for the buck” is huge. This idea may be a concept that will fundamentally take three years before we, as a club, feel the change.
We need to get out a newsletter that announces the new fee increase and league and address exactly what it is going to entail.
We are making a motion to create a Chief Coach position and pursue as written down on the job description recruitment: Kevin/Kate , Approved.
Martin has the boards approval to proceed on with the new CC position and fill it.
Martin wants approval for money to be spent on advertising on a website for a CC which will have a job description and state that it will be a contractual position: Kevin/Krista , Approved.
Board Report: We need to fill two positions on the board. Anthony Desch has agreed to fill one position. The VP of Competitive Soccer is available. Martin Garrett has accepted the position of the VP of Competitive Soccer and is motioned in.
Class I and Class III: Tryouts for Class I and Class III will be held together the first weekend. We are unaware of the number of kids that will show up.
Tryouts are to be held at Sunset School on:
April 10, 2005
April 16 & 17, 2005
Rain Out Dates
May 7 & 8, 2005
May 14 & 15, 2005
Flyers will go out the first part of March announcing these dates. The coaches selection committee will be part of the CC job and his council. The council also needs to decide on whether or not there is going to be a fee instilled oneach player for a coaching staff. They also need to know that there is an end result to being paid for being a Class I and Class III coach. When we solicite coaches we need to make sure the criterea is there as to what they need to have (lisence) to be paid “x” amount of dollars. They will make their recomendations to the board as to whom to hire and the board will have the final decision.
If we come up with a team that is county wide, it is feasible that we make the consession of habing practice in Eureka or Fortuna. Should the coaches have that much power as to where the practice is to be held? The board needs to be more dictative as to where or what is going on. We need to coordinate with HYSL. A bridge has started on the competitive level with HYSL.
U-14 girls-Nick Parker has $350.00 owed to him from the U-14 team. The committee selected a coach and they all agreed to pay him $35.00 per month. This is money due and payable by the parents for a season coached. They were able to purchase warm-ups. League obligation. The team manager collects money and a check is weitten by the league. We as a new league cannot afford to have this happen yearly. It is possible to put a lean on the players passes for the girls whose parents did not pay theoir monthly installment next season.
Motion to pay Nick Parker $350.00 for fees due and payable: Kevin/Kate, Approved.
Motion to reimburse Dave $159.00 for Directors Binders and $150.00 for Presidents travel expenses: Martin/Kevin, Approved.
Next Meeting: February 15, 2005 at the Joyful Healer in McKinleyville at 6:30 p.m.
Adjournment: There being no further business, the board adjourned at 8:55 p.m. |
MRYSL
Board Meeting Minutes
February 15, 2005
The board meeting was called to order at 6:35 p.m.
Roll Call: In attendance Dave Johnson, Rebbeca Nordquist, Dave Birdsall, Martin Garrett, Katrina Knox, Kate Monahan, Pete Shepard, Rose Urbany, Kevin Creed, Nick Parker, Kim Laney and Anthony Desch. Introduction of guest: Kevin Clougherty and Benny Brandvolt.
Motion to approve the minutes in November and February: Anthony/Martin , Approved.
Treasurers Report: We are trying to get our non-profit at this time and get the stamp of approval for a corporation. We need to get the numbers together for the last couple of years. Kate would like to hire Martin Garrett to take care of the books and pay him for all of his hard work and dedication for switching MRYSC to a league. We did allocate $2,000.00 for the switch and we have not spent much at this point. Martin is consolidating the numbers at this point and reconciling the books so we can get our non-profit. He will be breaking them down into a balance sheet for the last three previous years and try to make heads or tails or 2002. Doing this will give us an idea of where our money is spent. This is a requirement for a non-profit and is very time consuming.
We will begin to do a formal audit every one to two years to keep us on the up and up.
We are making a motion to authorize Martin to consolidate the competitive and administration accounts and formatting our league and to compensate him $500.00 for doing so: Kevin/Kate , Approved.
Kate would like it on the record that she is donating all money raised from her daughter and their competition team.
League Affiliation: Until our affiliation is approved by CYSA we are still under HYSL. We are unable to play under our own name MRYSL until we have our league affiliation.
All our paperwork and bylaws have been sent out and received but we do not have a stamp of approval yet. February 15, 2005 was the official deadline for district filing which we met.
Division I will not be bothered but new teams cannot be formed. Generally, kids play on the team they played with last season and add just a few kids. Once the players are registered in May they can play all year (referring to Medford). We will be practicing under last years umbrella with player passes and insurance. Guest players must go through Linda (HYSL) and that will become an issue. We want to go by the book and so we DO NOT want to put kids on the field if they have not been registered.
Chief Coach Selection Committee Report: There were several applicants for the job and only one from the area. We are making a motion to hire Nick Parker to work as an independent contractor on a year to year basis: Martin/Rebecca, Approved.
Coaches Council Report: On selected Thursday nights a small group has been meeting at Joe Homem’s house to discuss ways to keep the activities of the CC straight. It was stated that Nick Parker should be attending all Board meeting with a ten minute slot keeping us abreast of all that is going on. A few more recreation coaches input would be appreciated because about 80% of MRYSL comes from recreational soccer. Further discussion by Nick Parker was e-mailed to all board members and labeled MRYSL Coaches Council Monthly Report, 2/15/05.
We are making a motion:
Division I coaches Selection: since there was little or no “competition” this year for D1 jobs, we are submitting a recommended “hiring list” to the Board. We are asking that the Board allow the CC in lieu of job interviews, to sit down in Committee with each coach and set seasonal and coaching goals based on prior evaluations, commitment to continuing Ed, MR philosophy(such as Positive Coaching) etc.
Martin/Anthony, Approved.
We are required to host an F license clinic every year. We are looking at the weekend after Easter and before Mother’s Day. April 30, 2005 at Sunny Brea. This allows for 20 coaches to get their F license for $25.00 per person. Details will be forthcoming on the web site. Motion to put out $500.00 to support F license call: Kevin/Dan, Approved.
Motion to accept the move up policy as written:
Move Up Policy – Recommend the following for Ratification:
Move-up Policy for Division I and 3 Players
Class I player move ups will be considered if no age appropriate team is available or if there is a special circumstance.
Conditions to Grant Move Up if there is No Age Appropriate Team:
1) If there is no age appropriate team, no letter requesting a move up is needed,
2) but a letter notifying the Coaches Counsel is required if the player makes the team.
3) The player must try out for the team and earn his or her inclusion.
4) If in the following year an age appropriate team is formed, then the player must try out for that age appropriate team.
Conditions to Grant Move Up for Special Circumstance.
1) A letter requesting a move up to an older team from the parents/guardian must be submitted to the VP Dev. & Comp. before tryouts, and
2) Both coaches (the age appropriate coach and the coach of the team one age group up) must agree that the player can try out and if appropriate play for the older team. This must be done in writing, and
3) Any one requesting a move up (if there is an age appropriate team), that player still must try out for the age appropriate team and the team they are requesting a move up too, and
4) The player has to be within the top 11 players on the new rooster. It would be detrimental to move-up a starting player and have them ride-the-bench on an older team, and
5) The coach of an older team cannot approach a player of a younger team. No poaching. The appearance of poaching is enough to deny a move up.
Or
1) Born within the December 31 cut off date so the player can play with their own peers and/or will be playing with kids of the same age in line with ODP rules, and
2) A letter requesting a move up to an older team from the parents/guardian must be submitted to the VP Dev. & Comp before tryouts, and
3) The coach of an older team cannot approach a player of a younger team. No poaching. The appearance of poaching is enough to deny a move up.
Aging up: For class 1 this year : U-11 boys and girls, U-13 girls, and U-15 girls – we are encouraging those who would like to tryout a year up when a team in their own age group is not available – This allows for U-10 to tryout for U-11, U-12 girls to tryout for U-13 girls, and U-13 girls to tryout for U-14 girls. This gives them a pretty good chance of forming teams... A similar option can be looked at for the U-12 and U-13 boys, at the time of tryouts “if necessary,” when we see what the commitment and talent is...
Anthony/ Kevin, Approved.
There is a motion to put a cap on the pay scale of the Division I and III coaches so there is not a biding war.
1) There has to be defined by the CC how much experience the coach has.
2) CC would make a recommendation of how much coaches should get.
3) Final pay recommendation shall be approved by the board.
Anthony has searched everywhere for a pay scale for Division III coaches and was unable to find one.
Who is on the committee for hiring coaches for D1 and D3?
New Business:
Flyer: Jeff Lytle would like to do a soccer program with advertisements from businesses within the community. Containing Rosters, Schedules, Rules of the game, etc.
Kevin ? is a parent who was the manager of an U-11 boys teams for the 2004 season. His concerns lie with the fact that he feels the Board is overwhelmed and understaffed. They have been wanting to get the word out for almost six months in regards to getting a team together. He feels that the CC changed the try-outs without the Boards approval and that the spring league is quickly approaching them. We need to be fair to all kids and try-outs need to be treated equal. There are boundaries but there is absolutely no recruiting allowed. This group was sadly acting under the assumption that we were still under HYSL and needed to be proactive. If we can be pro-active and communicate and get the D1 and D3 coaches to hold try-outs together. One main issue is that D1 travels to much and costs to much and they have not been winning as of late.
There is a flyer circulating, written by JD, that is incorrect and was not approved by the Board. Joe showed Martin his flyer and Martin did not respond that is was wrong and inappropriate.
We do not want our club to get out of hand like HYSL. We want to be supportive and conducive so that the kids can grow and become a stronger and more competitive league.
There is a motion to leave a $10.00 service charge on all checks and a $20.00 late registration fee: Rebecca/Kim, Approved.
It is going to cost $540.00 for tow referee clinics to be held at the end of July and the first of August. Hopefully, another to be held at the first of June and end of May.
Motion to change our phone line and mailbox to only one line. It will cost us $20.95 a month: Kim/Kate, Approved.
Motion to have Brian Gillard take the pictures this season: Rebecca/Anthony, Approved.
Motion to send a holding deposit for the expenditures of uniforms in the amount of $500.00 to get the deal with Sportshere by March 1, 2005: Kim/Rebecca, Approved.
Old Business:
Try outs: Joe Homem has been advertising try-outs for his team. He did not come through the board. This is also a bit premature to be handing out flyers because there has been no coaches selection as of yet. This flyer, if allowed, needs to be open. The board needs to be forthcoming and write a memo to the coaches council explaining our position on this issue.
We started a new league because we wanted everyone to have a voice.
Class I and Class III: Tryouts for D1 and D3 will be held together the first weekend. We are unaware of the number of kids that will show up.
Tryouts are to be held at Sunset School on:
April 10, 2005
April 16 & 17, 2005
Rain Out Dates
May 7 & 8, 2005
May 14 & 15, 2005
Flyers will go out the first part of March announcing these dates
Next Meeting: March 15, 2005 at the Joyful Healer in McKinleyville at 6:30 p.m.
Adjournment: There being no further business, the board adjourned at 9:47 p.m.
We envision that we will be our won league in approximately 30 days. |
MRYSL
Board Meeting Minutes
March 15, 2005
The board meeting was called to order at 6:35 p.m.
Roll Call: In attendance Dave Johnson, Rebbeca Nordquist, Martin Garrett, Katrina Knox, Kate Monahan, Pete Shepard, Rose Urbany, Mary Johnson, Krista Carroll, Nick Parker, Kim Laney and Anthony Desch.
Correction of the minutes: Martin is receiving $750.00 for compensation. Motion to approve the minutes in February as corrected: Anthony-Martin, Approved.
Public Input: All of our numbers are at the accountants. We are still not affiliated but we are just waiting for technicalities. The teams do not officially form until September so D1 is still OK to play under HYSL.
Treasurers Report:
Board Report:
Division 1/ Division 3: D1 tryouts went very well. Numbers were good and there were: U-11 - 11 boys and 19 girls
U-12 - 13 boys
U-13 - 20 boys and 20 girls
U-15 - 23 girls
The U-11 boys team looks a bit skeptical. We will know better after this weekend. D3 tryouts are still on April 10, 16 & 17, 2005 at the Arcata Sports Complex.
The move-up policy for D1 &D3 is as long as the player is qualified they can move up as long as the coach is willing to take them. It is the player’s choice to move up if they are qualified.
Evaluations: Just because 23 girls or boys show up for tryouts doesn’t mean that there will be a team. Even though there were enough players for U11, U12, U13, etc. doesn’t mean that we should recommend that there be made a team for each age bracket. Kim has agreed to work on a flyer for D3 tryouts that we can hand out to the parents informing them of the commitment that is expected from them and each player.
Sponsorship: We are looking for someone to take over the sponsorship position. Karen Brandvolt has come up with the idea of a Platinum, Gold, Silver & Bronze Sponsorship Program. Platinum would be a $1,000.00 donation, Gold would be a $500.00 donation, Silver would be a $250.00 and Bronze would be a $150.00 donation. Although 70% of the sponsors go to a certain team and 30% does not care what team they are donating to.
All D3 money goes through Susan Dean. All of D4 money goes through Kate. We have no one yet for D1.
D1 and D3 do a lot of fund raising on their own. We need to contract a list of the people we know have already donated so there will be no one asking them again to donate. Kate feels that this is a good idea but because we are a new league we should leave it alone and let it be the same as last season. We will table this for now and think of someone to take the sponsorship position. We will be contacting people and sending out letters.
Uniforms: The uniforms this season are a little more expensive than last season. It is $14.95 for a set and $11.00 for U6 and $13.00 for U8. The D3 uniforms are slightly less than last season but we will have to order more. Nick Parker is a strong believer and has a firm stand on a MR color. This is our club and this is what color we wear. All U10 and U12 teams have Green and White uniforms. Our selection is slim in ordering large numbers in colors. D1 coaches are against unanimity in color and would like to be exempt in this matter. They feel that they are the elite. Most D1 teams collect their uniforms so the D1 teams only need to wear their uniforms out before ordering more.
We need to put in our order and send in $500.00 before the end of March in order to secure the deal we received last season.
We are looking into reversible uniforms for players to cut prices and cut down on a lot of confusion. Solves a lot of problems but sponsors would not be able to put their names on the backs of the shirts. Rebecca will be sending out a letter saying that there will be no sponsors names on U6 and U8 shirts for the fall because we may be ordering reversible shirts.
Logos: Mary Johnson has been gathering different logos from various places so that we can choose one logo and have only one shark and one dragon logo. Jeff Provolt has been doing most of the Arcata screen-printing.
Registration: Rose and Kim would like to have a registration at a Board Meeting. So we have decided upon May 10, 2005 from 5 - 7 pm as being our Informational Board Registration Meeting. Hopefully, taking place at Sunset School but we are waiting on a confirmation from Nick Parker. On May 21, 2005 there will be an on-site registration happening at the Round Table in McKinleyville and Arcata Union Town from 11 -2 pm and the same on May 31, 2005. We are still looking for a Willow Creek Representative. Brian has said that he would go to Willow Creek if we were unable to find anyone.
Flyers: Mary Johnson has said she will make sure that McKinleyville district received their flyers. Kim and Dave are presently working on a flyer. We want it legible, bright colors, informative and containing the deadline of registration. We would also like to see a Spanish version on the back.
We will hopefully be mailing out our Newsletter once in the fall and once in the spring.
Registrar: Krista Carroll has agreed to take the registrar position for the next season. There is a meeting March 19, 2005 in Santa Rosa we would like her to attend. Krista needs to establish a rap ore with Steve Piner. Motion to pay registrar $1.00 per child registered: Anthony/Kate, Approved.
Other/Field Insurance: Michelle Pontoni has agreed to update our web page. She will be changing navigation buttons, this is all in the works. We will be adding a Coaches page and Sponsorship, etc.
Dave contacted all school districts for insurance purposes. This someday will be under our league but we don’t have a number yet from CYSA. We can’t do anything until we become a league. We are still under the umbrella of HYSL until September 1, 2005.
Kate has agreed to be the field coordinator. McKinleyville wants a lot of money this season. Arcata may want some money and Sunset wants to upgrade their fields. We could maybe put some money into Sunset School so that the players are able to practice on a nice field. Nick feels that Sunset is an unsafe field to practice on and putting some money into the field would be a great advantage to us. Kate is going to try and move D3 tryouts to the ASC.
Chief Coach Report: CC is working well for a vehicle for what we want to do. Nick feels supported for the concept as well as the job he is doing as the coaching Director.
April 20, 2005 is the HDN Athletic Dir. Meeting. On the agenda there is a proposal to run a Freshman U16 league for boys and girls.
We need to have some sort of compromise with the Middle Schools. They do not realize that there is a problem with them holding games on the same days we practice. Maybe they can move games to Friday?
D3 coaches have been extremely receptive at the clinic but not many coaches have been coming. We cannot force them to come to workshops or to get their F license. March 22, 2005 is a critical D3 night. They will be allocating coaches to the various teams. Also, they will be conducting a D3 coaches evaluation and personal goals they want to conquer throughout the season. There will be a total of three evaluations; Beginning, 30 days and end of the season. This has been a very well received concept that has gone over well with the D1 coaches.
4 v 4 for U8 is a pilot scheme that Nick would like to run in the spring at Sunset School. Nick feels that Peewee soccer should be heading in this direction. This will hopefully be a kid friendly shift for the U6 and U8. Motion to let the pilot scheme move ahead for the 4 v 4 in May of 2005 and charge a fee of $20.00 per child (had to of played last season): Kate/Anthony, Approved.
Positive Coaching Alliance: Should we send out a letter with registration form with a contract stating that there are positive actions parents are needing to take. They will have to sign a contract that is asking them not only to behave but to be accountable for all their actions. This is a league philosophy and we are changing the culture as they know it. The Jamboree will be the perfect place to introduce this movement.
Motion for Dave to receive two more checks for $100.00 a piece for the refresher course; Kate/Rebecca, Approved.
Next Meeting: April 12, 2005 at the Joyful Healer in McKinleyville at 6:30 p.m.
Adjournment: There being no further business, the board adjourned at 9:25 p.m. |
MRYSL
Board Meeting Minutes
April 12, 2005
The board meeting was called to order at 6:40 p.m.
Roll Call: In attendance Rebecca Nordquist, Martin Garrett, Katrina Knox, Kate Monahan, Pete Shepard, Rose Urbany, Krista Carroll, Nick Parker, Kim Laney, Kevin Clougherty, Kevin Creed, Dan Birdsall, Jim Watkins and Anthony Desch.
Motion to approve the minutes in March: Kim/Kevin, Approved.
Treasurer's Report: At this time we have $7,000.00 in our administrative account. We owe Nick Parker $2,000.00 for services rendered and $1,000.00 for uniforms, plus some miscellaneous items. In the competition account we are waiting for the D3 teams to form and then the money will be divided. D1 teams are already asking for money. Susan Dean is in charge of all competition accounts.
Registration checks are coming in now and our accounts look optimistic. Uniforms at this time are our biggest expense but we will have money left over from what we allocated to change over from a club to a league.
Public Input: Pete Shepard has agreed to be the Tournament Director this season but would like to be paid for his work. Last season no one received more than $750.00. There is a tournament directors' meeting on April 23rd that Pete would like to attend if he is chosen as director. Motion to make Pete the Tournament Director: Rebecca/Martin, Approved. Anthony Desch would like to be the D3 Schedular.
Board Report:
Sponsorship: We do not have a NP # at this time and we are unable to give one out. We do have our league # but we are waiting for our Articles of Incorporation's Stamp of Approval. Normally, we are not asked for a NP# . If asked, just explain our situation. We legally have 18 months to acquire one. If any teams are wanting to send out sponsorship letters they must go through the Board first.
Pictures: Brian will arrive on the Friday before the Jamboree to take pictures. D1 and D3 teams are welcome to take pictures on that day.
Uniforms: The deposit was made on the uniforms for D4. We have until the end of May to order everything and are still indecisive on whether or not we should order for short-sided games. D1 uniforms are still undecided.
Logos: Mary Johnson has been gathering different logos from various places so that we can choose one logo and have only one shark and one dragon logo.
Registrar: Krista went to Santa Rosa and met with Steve. She had a positive experience and learned a lot of helpful information. She will be receiving D1 registration forms from Martin tonight. Martin is putting the responsibility on the coaches and managers to make sure that all their t’s are crossed and i’s are dotted before the forms are handed over to Krista.
Tournament: CYSA and District 5 should have a link to MRYSL web site. Pete is going to the tournament meeting in Fremont. The tournament will pay for a room for 2 nights and will feed him. Money will come from a discretionary fund used for the tournament. We take in around $35,000.00 for the tournament and we disburse around $18,000.00 to competitive teams that use their money for uniforms, etc. The tournament usually gives money back to the club. It is an excellent fund-raising tool and maybe the money should not go back to the teams but be used to upgrade playing fields.
Other/Field: Arcata has not gone up on their usage fees and Hiller Park (in theory) will be up and running. The Baseball outfields will be used for soccer fields. McKinleyville fields want to charge us around $5,000.00 for using their fields this season. We are trying to work with Sunset School on how they could improve their fields. We have the concern that if we do fix up the fields and the weather becomes miserable then will we still be able to utilize them? We would have to get it in writing that we could use them under any conditions. Blue Lake is another field that we could use. The only thing we have to pay for there is the water bill. Hopefully, Arcata will be receiving a grant to replace their field with an all-season field. CYSA is insuring all our fields.
At this time there are no D1 teams.
Web Site: Send all web site information to David and he will forward it to Michelle Pontoni. On-Line registration is something that Krista is looking into and will report on it next meeting.
Spring League U8: May 10th will be our kickoff night to get people to sign up for the five weeks for our small-sided teams. Thursday’s will be the night in which they will play at Sunset School and the older girls will be the coaches. We will use referees that are 12 years of age and pay them a minimal amount. We will be bringing the kids into a non-threatening environment. This is a pilot and coaches will be coming back in June to let us know how small-sided games were accepted. This is for girls and boys and only those that played last season will be able to participate for insurance purposes. 24 boys and 24 girls are what we anticipate accepting.
Chief Coach Report: 4 v 4 for U8 and U6 is a pilot scheme that Nick feels goes hand in hand with our new mission statement for MRYSL. It has to do with education. The Parent Pledge is part of or one piece of our culture-wide campaign. We need to adopt a new way of coaching and parenting our players - Reinforce positive feedback. California culture has shifted and we need to do a little bit of cleaning up our competitive parents. This is a league philosophy and we are changing the culture as they know it. Small-sided games is intimately connected with true developmental capabilities of young children (Child development Principals). There will be a lot of education and reeducation for small-sided games.
We need to be finding our coaches early enough so that we can educate them on how to play a small-sided game. The ultimate vision is to have small-sided games up to U12 (6v6) but part of a five year plan that will of through the CC first.
Another concern is the field liners. They will have to be given new measurements. Sunset School will be the mini headquarters for our small-sided games. We will be having more than one game happening at a time. Will there be enough room? This is why they are running a pilot this spring.
Nick wants everyone to embrace this as a philosophy but logistically we need to decide this right now - if it is something we are going to go ahead with. We don’t have a lot of younger kids to ref the games so maybe we could rely upon the parents to get involved in the games. Can we train enough of these parents in a season? It is a trial by fire on how to deal with those problems and challenges this coming spring. There will probably be less resistance if you introduce this philosophy to the U6 and U8.
Administratively, it is 12 players on your roster and you have three groups of four play 8 minute quarters. If you have a dominating child you move them around. The coach becomes a facilitator and not a micro-manager. This is a kid-friendly change and May 10th is our opening day. Nick is thinking of a preseason workshop and dinner to launch this idea of positive coaching and small-sided soccer.
Motion to go forward with the U6 and U8 small-sided program for the Recreation League this Fall. This is a step towards the Positive Coaching. U6 is for positive and U8 we need to look at logistics: Rebecca/Kate, Approved.
Nick is looking at August 3, 17, 24, or 31 for having the coaches' event workshop and information event. We need to find the money somewhere to support this event. The Board feels that this is a good idea to have this dinner as a big kickoff to our new league. Motion for the Dinner to be held on August 3, 2005 at the ASC: Kate/Kevin, Approved.
D1 and D3: We have a situation arising at this time. Should we have a D1 U12 team? Only so many players are playing at this age group and one of these players wants to move up. He would be among his classmates. Is there a D1 team?
Ty Watkins tried out for both D1 U12 and U13 teams. He was selected by both teams to play for them. He tried out for the U13 team only if there was not going to be an U12 team stating that his intent was first to be on the U12 team. Last season it was a new team and Ty and his father, Jim Watkins, do not want to play another season on an amateurish team. Jim feels that Ty is being forced to play on a D1 team that is ultimately a D3 team. On this particular team there are 12 players. The Coaches' Council met and Kevin Creed facilitated it. The two relevant coaches are not present here tonight but were at the CC meeting last Thursday night. Their request is for the league to try and maintain an integrity for the D1 program and the question is, is this a D1 team? JD’s group is shaky but JD stated that this team is better than last season. He has positive enthusiasm which is great for this age bracket. We eliminated an U11 team and JD picked up a couple of skilled players. Nick’s feelings are that this team is a borderline D1 team.
This issue is not in regards to JD’s coaching abilities or John Ramos’. Nick asked Jim if he alluded at any time not to have kids tryout for this team during the basketball season? Jim denied any conspiracy completely. He felt he actively recruited kids to come and tryout for JD’s team.
The Board has decided:
There will be a D1 U12 team with JD as head coach.
If what is in the best interest of Ty Watkins is moving up then Nick Parker feels Ty should be able to move up because he is an exceptional player and talented. The Board is not convinced that this precedent is good for the overall program. Nick automatically is here to look out for the best interest of his coach. This would be a horrible disservice to the D1 U12 team for Ty Watkins to move up.
Jim has stated that if the Board does not allow Ty to move up then he will either go to the Eureka Breakers team or play D4. They do not want to pay the costs and travel at the D1 level if it is a losing team again. Is this an avoidance of JD’s D1 U12 team? Jim states that this has nothing to do woth a win/lose issue but Ty’s ability on the team.
Motion to allow Ty Watkins to move up to the D1 U13 team: Rebecca, Disapproved.
Kate feels that this D1 U12 team should not be a D1 team but a D3 team. We need to have very respected teams and we need to be competitive. If we don’t have the talent and commitment then why make the team? Forcing the D1 U12 team to happen without the talent is not going to work but Nick feels that a Board Meeting is not the place to decide the talent of this team. They liquidated the U11 team to have the talent on this D1 U12 team. There are three U11 kids on this team and 12 forms in on this team. There could possibly be more players being added to the team this week.
Kevin Clougherty wants his son Casey to move up to the D1 U13 team. Kevin came in writing before the team was formed in February of 2005. Casey is also in the sixth grade, which a majority of the U13 team is composed of. Casey Clougherty was voted unanimously to move up to the D1 U13 team.
Motion to form a D1 U10 team: Rebecca/Anthony, Approved
Next Meeting: May 10, 2005 at the Sunset School in Arcata at 5:30 p.m.
Adjournment: There being no further business, the board adjourned at 9:24 p.m. |
MRYSL
Board Meeting Minutes
May 10, 2005
The board meeting was called to order at 6:37 p.m.
Roll Call: In attendance Rebecca Nordquist, Martin Garrett, Katrina Knox, Kim Hall, Pete Shepard, Krista Carroll, Nick Parker, Kim Laney, Dave Johnson, Joe Homem, Wendy Howard Aziz, Tahsanchat Ferris-Wilson, Keely Blackburn, Laura Middlemiss and Anthony Desch.
Motion to approve the minutes in April: Martin/Anthony, Approved.
Treasurers Report: At this time we have $13,130.39 in our administrative account. We have $7,986.51 in our total competitive account. Parents want to know how the money is going to be divided and when it will be available? The board needs to figure out who is on what team and what percentage each person will receive.
Update League Affiliation Progress: We have received our Articles of Incorporation back and our stamp of approval. We are officially legal by CYSA. Martin is mailing $500.00 to the IRS to apply for a NP status and now we are just waiting for our NP #.
Board Report:
Division 1/Division 3: Martin needs to get all forms filled out and mailed off. All division teams have been sorted out.
U10 2 girls 3 boys
U12 1 girl 2 boys
U14 1 girl 1 boy
U15 1 girl
U16 1 boy: they are having a tryout held on June 5th for D1.
U18 is holding a try out at ASC on June 12th.
Tahsanchat wants to know if the money that is being raised in Hoopa has to come through the League? Yes, it needs to be in its own Hoopa team account. It will never be divided, it will always move on with Hoopa account. It will be deposited in the Unpqua Bank in Willow Creek, under the MRYSL account, within the Hoopa account.
Regarding the Guidelines for Fundraising for MRYSL, number 11 states that there is a fundraising limit with sponsors and events not to exceed $5,000.00 per team. The intent was that the team was not allowed to solicit more than $5,000.00 from the community.
Motion to accept the guidelines for fundraising (except for #11 striking the words “and events”): Martin/Kim, Approved.
Laura feels that there's should be a claus attached to #8 stating that the coach and the team manager should be held accountable for the outstanding debt accrued on a team. Laura said that Joyce found an outstanding software by Excel and is willing to share with anyone.
Sponsorship: Kim Hall (sponsorship) acquired an active business list from Arcata and 200 letters have been sent out asking for sponsorships for the fall. She will be sending out Thank You’s soon but we do not have a tax ID # yet.
Pictures: Brian is coming Friday, August 26, 2005 and if anyone wants to schedule for pictures for the D1 and D3 teams or Hoopa and need to let someone know.
Logos: MRYSL logo is being designed by Jeff Provolt. We need to officially decide on whether or not we are going to allow teams to keep their own team name or be under one unified logo. Laura states that she will work on the designing of the competitive unified logo for D1. We are looking to push forward and have a unified logo for the competitive components of D1 and D3.
Registrar: We are out of forms right now. Krista has been doing an excellent job and Steve Piner has not gotten back to her in regards to more forms.
Recreation VP: We are going to separate representatives by age groups now (except Hoopa and Willow Creek). U6 & U8 MR Area Rep will be Kim Hall, MR Area Rep U10 -U16 will be Rebecca Nordquist.
Tournament: Martin, Pete, and Kathy had their first tournament meeting and determind that Jeanie and JD will help with dinner. They will be combining the two tournaments into one. Concessions and Dinner will be served. Joe Homem has agreed to do the refereeing. Kate has reserved ASC and is talking to McKinleyville. Four or five teams have already replied (the deadline is June 25, 2005). Pete is currently working on the logo for pins and shirts. Everything at this time is falling into place. A flyer has been sent to the Rogue Valley Cup.
The tournament (August 24-25, 2005) on line registration fee is due of $10.00 per team. If we end up with 64 teams that will be $640.00 coming in. All D3 and D1 teams should be involved in this tournament.
Other/Field: Kate is in charge of Arcata. We need to find a fields coordinator for lining the fields, etc. Hoopa is all taken care of:
Home games in Sept. will be in Willow Creek.
Home games in October will be in Hoopa.
Tahsanchat has taken care of all lining of the fields, scheduling, and refs.
Dave is getting e-mails from D1 coaches needing to get insurance for fields. We are trying to get Hiller {ark to lease to us or hire a users group to run Hiller Park. Someone responsible to let people know if a filed is open or closed. There is a place on the web site where you can go to look and see if there is an opening. Kim is going to check on the availability in McKinleyville. Rebecca will check on Blue Lake, Dave will be responsible for Hiller Park, and Laura for Arcata.
Web Site: The home page and all the buttons that can be pushed and navigated have been changed on the web site.
$1,200.00(a one time fee) will be charged to us from a company that updates our web site. They are making it so that we can assign ref’s on line. It may be possible to do an online registration for the tournament. They could do everything on line except payment. It would all be hooked-up through our web site. One would download their copy, write your check, and mail it to us.
Chief Coach Report: Cricket starts Thursday May 12, 2005 at 5:45 pm.
Nick would like to help out three players on JD’s team who are in need of scholarship funding. Nick would like to give each family $100.00. Rebecca feels that 20% of his funding comes from D4 players. Nick would like to look a this as a family in need and not as competitive vs competitive. we could set guidelines that only 10 families or only $100.00 per family or only 50% of discretionary funding is spent. If you are interested in this scholarship then a family needs to fill out a form. We give many scholarships each season but it costs a lot to Play on D1 and D3. This is where fundraising comes into play. We are keeping track of all scholarships awarded. Hopefully, there will be ways in which we can benefit from keeping track.
There are a few D1 teams that need uniforms. Usually they pay for their own uniforms but our fees went up considerably in order to purchase like uniforms. Our uniform committee is going to get back to us on whether or not we will be going back to Dragons, Myst, Storm, etc. or one united uniform.
The cost for D1 and D3 is $15.00 CC, $20.00 for uniforms, $50.00 for registration, $20.00 goes into a fund to purchase new uniforms as the old uniforms wear out.
The idea was that the fund would break even. The uniform committee will work on their standardizing of the uniforms. D1 and D3 will be a little different than D4. Nick feels that reversible cricket uniforms is the way to go and Kate says that they will be here on Thursday nights.
Motion to give Nick Parker 30% of his discretionary fund, maximum of $100.00 per family and any expensed of more than $100.00 has to be approved by the Board. D1 and D3 competitive players: Anthony/Kim, Approved
Next Meeting: June 14, 2005 at the Joyful Healer in McKinleyville at 6:30 pm.
Adjournment: There being no further business, the board adjourned at 8:40 pm. |
MRYSL
Board Meeting Minutes
June 14, 2005
The board meeting was called to order at 6:50 p.m.
Roll Call: In attendance Katrina Knox, Kim Hall, Nick Parker, Dave Johnson, Tahsanchat Ferris-Wilson, Kate Monahan, Kevin Creed, Kevin Clougherty, Rose Urbany, Dan Birdsall and Anthony Desch.
Motion to approve the minutes in April: Creed/Anthony, Approved.
Treasurers Report: At this time we have a lot of money in our account but our expenses are high. Approximately $40,000.00+. We are going on the assumption that we have around 1,000 players. Although, Krista does not have all the complete registration forms and most likely with Hoopa and Willow Creek we will reach the 1,000 player mark. The fees received will go toward the league. There is $12,000.00 expense of uniforms for D4 and some expense for D1 and D3 but we are unaware of their costs at this time. There are also some miscellaneous expenses for the fall.
There is a luncheon on June 15, 2005 that Kate will attend. The city of Arcata may receive a grant and are willing to make a field for us to utilize. Kate will reiterate to the city that we would love to use the field and would be honored.
We still have not divided up the D3 money. We are hoping that we are able to send the money with the child but not many have asked for funding yet. The money is supposed to move with the child.
Update League Affiliation Progress: We have sent $500.00 but we still have not yet received our Non-Profit letter. We are able to use our EIN # so we can properly keep track of donations. The Humboldt Area Foundation has been giving us money for certain players but will not donate a larger amount of money until we have our NP letter.
Board Report:
Sponsorship: We have acquired 16 sponsors at this time. Karen Brandvoldt has volunteered to call and ask for donations.
Pictures: Brian will be here Friday at the ASC if anyone wants to set up picture times for D1 and D3.
Uniforms: D4 uniforms have been ordered and should be here at the end of July. We can order more uniforms, but we are just waiting on a logo. Kate assigned the job to Laura and she has not yet spoken with her.
To be ordered:
D1- Black and White; only ordering for 2 younger teams.
D3- Green and White; only the U16 is getting new uniforms.
Rose and Nick are in agreement that green and white look like grass. Nick wants to move toward a more uniform uniform. He does not want elitist. There needs to be a uniform for recreation and a competitive uniform.
D4 U6 and U8 are green and white
U10 – U14 are all different colors. D4 will return their uniform and get a discount if they use their own shirt again.
D3 U1 and U12 will be green and white.
There is a motion to have the uniform committee devise an idea for a uniform replacement plan that will no longer consist of green, black, and white uniforms but change our league colors to something else: Kevin/Anthony, Approved.
Kevin Clougherty would like to request new uniforms for his U13 boys D1 team. Their uniforms have been worn for at least five seasons. In fairness to the budget they would like at least one new set but two would be fabulous. The league receives a better deal if we order two uniforms.
Logos: MRL competitive team can have their own logo but Kate wants to have a logo that grasps the concept of positive plus for our D4 teams. Laura is looking into this. The logo is important to this beginning new season. The board will be able to look at this electronically before the next meeting.
One question that is still lingering is if we are going to continue with Storm, Myst, Dragons, etc. Nick feels that they should phase in names and that they should be unique. They must have the Mad River United logo on them somewhere and then whatever else they put onto it they can.
Registrar: People are still able to register but there is now a $20.00 late fee applied. Within the first ten days of July Krista will be ready to start forming the teams.
Recreation VP: Flyers are coming. On-site registrations are getting too big and ridiculous. Too many lines and not enough help. Next season we are thinking of consolidating the on-site registration into one location, maybe a gym and having stations.
Tournament: The logo has been decided upon for the tournament. 27 teams have sent in their registration forms. A lot of local teams have not yet registered and there is only a week until registration is over.
Other/Field: Kevin is receiving request for Arcata fields from D1 teams for June – August. He would like to know what his roll or job consists of? ASC bleeds into another entity. Kevin needs to have a relationship with the other entities in the community. The board's idea is for Kevin to be the coordinator. To make sure that Joe X has a port-a-potty at fields and Joe Y has fields lined, etc. Kevin needs to delegate jobs. This system will be on-line and coaches could go on-line to see if fields are available. He also needs to make a plan as to the scheduling of the fields.
Hiller Fields will be available this fall. Sunny Brae is a great field for rainy days. Hopefully, all D1 games will be held at McKinleyville High School.
If there are patches of grass available then play anywhere. We need to make sure we align with Sunny Brae because they have been great to MR in the past. Kevin has vowed to come up with a plan and report back to us next meeting as to what his plan of action will be.
Chief Coach Report: Cricket represents a huge shift in our set up. A five week pilot has under gone and it went wonderfully. Ten to fourteen parents gave their input:
• 8 kids on a roster- Two little fields with 3 v3 and 3v3. No goalies and four 8 minute quarters. At half time you switch your formation.
Kim is the U6 and U8 rep. She saw the kids involved in the game. She was not fond of the refs being there. Parents received it well. Nick feels that we can do away with referees and teach coaches to be facilitators. With trained cricket coaches we don’t need refs. We could hire kids U14 to ref the morning shift and 2 different ref’s show up for the afternoon shift. Rebecca and Nick will be teaching facilitator coaching.
• U8 4v4 : 10 kids on a roster, 8 minute quarters, and at half time coaches can scrabble the teams (will be at the same facility as U-6).
• Referees can do crowd control and ref games.
Nick philosophy is that anyone U10 does not need to know anything but how to dribble and kick. NO GOALIES!
Motion to change U6 and U8 as to the above described to small sided games: Dan/Kate, Approved.
We need to start with positive coaching to out parents and coaches.
Hiller Park would be great for a cricket facility with a snack bar.
Nick will be going to Hoopa and Willow Creek on July 9th
and 10th
.
The third and final tryouts will be held on June 23rd
at 12:00 pm at the Arcata Sports Complex. U18 boys and girls.
CYSA licenses will be scheduled for August. Nick will supplement them with a hands on clinic. This is for training by age group.
Wednesday night, August 3, 2005, at the ACC there will be a workshop held that evening. Rebecca will be distributing her Recreation Team packets at that time. Motion to give $400.00 for food for the positive coaching working on August 3rd
: Dan/Kate, Approved.
Nick is looking for all board members to be out in full force at the Jamboree enforcing the positive participation idea. He would also like a specific person other that the coaches to be encouraging the parents to embrace the positive participation idea.
Ref Clinics are all posted on the Web Site. Motion to raise U12 and older D1 and D3 games by $5.00 for referees: Anthony/Kate, Approved. We now need to schedule D1 games in the early morning to get better refs for the higher age groups.
Next Meeting: July 12, 2005 at the Joyful Healer in McKinleyville at 6:30 pm.
Adjournment: There being no further business, the board adjourned at 9:30 pm. |
MRYSL
Board Meeting Minutes
September 13, 2005
The board meeting was called to order at 6:50 pm
Roll Call: In attendance Rebecca Nordquist, Katie Petersen, Kim Laney, Dave Johnson, Anthony Desch, Alan-John Ramos, Kim Hall, Krista Carroll, Kate Monahan, Kevin Clougherty, Nick Parker.
Secretary Report: None: No forum in August.
Treasurer Report: At this time we have quite a bit of money left, approximately $25,000 after uniforms, goals, registrar. We still need to pay for porta potties, water, fields, referees and some to the chief coach. Overall we are doing well. Dave would like to purchase some software for around $100.00. Dave/Kate, Approved.
U16 D3 boys team was disbanded. Had lost 6 of the 11 players to varsity. Anthony would like to find out about refunds. Discussion of disbanding and what repercussions to the league this would have about dropping out of league play so late in the season, with no notice. Anthony sent an E-mail to Sheri Hardaway. Anthony didn’t want to take the chance of solid D3 players not having a team. Sheri stated that if we didn’t have 18 we shouldn’t try to put together a U16 team. Girls turned out differently and ended up keeping the team together. Dave doesn’t think that the league should do refunds as we have already paid to register them, bought uniforms, etc. It was also their choice to play for the High School. Motion to not refund for U16 Boys D3 that folded, option for the kids to go to a U18 rec team is open. Kate/Anthony
For the Good of the Game: David says “THANK YOU” for everyone who has worked so hard to make soccer possible, even though we do have a few problems.
Public Input: Katie Petersen had some questions about format of the league. Was wondering why we don’t have age group representative or have we considered that. It was stated that we haven’t had the volunteers, but are working on that at this time. She suggested an age group representative for each age level. Krista, as registrar stated that it would make her job more difficult if she was having to contact a representative for each age level. It was discussed that there should be a liaison to work with the age level representatives, and that could be the VP recreational.
Registrar Report: We have several bounced checks. Does anyone want to step up and make calls on these checks?
Board Reports: Recreation: One issue brought up was the coaches on one side and the parents on the other side of the field. It was decided that it was not a concern for U6's. There seem to be 85 % positive people/gung ho parents. In the next coaches letter, state the rule about parents on one side and players/coaches on the other.
Steve Jones needs 3 size 5 soccer balls. His games are at Morris. Rebecca said she would make sure he received those.
Bloomfield is missing nets. Will there be a shed put up there for storage? David is working on this. Nets could come from Hiller. There are some there not in use. Bloomfield needs lining.
Morris is fine.
Hiller: Dan needs help to set up and take down. The snack bar at Hiller has not been open. We have been paying $15.00 per Saturday for it. Rebecca was not aware that she was listed as being in charge of this. Katie Petersen offered to make calls to set up a schedule, but could only run it if she was getting paid. It was decided that Rebecca would work on this and get numbers to Katie to make phone calls.
Blue Lake needs new goals. The ones at Blue Lake are not stable. Rebecca is requesting new ones and needs someone to help out at that field, setting up goals and taking them down before Monday. Can use the U8 metal set. Ask Doug White to keep goals at the school, more permanent goals. Rebecca will work on this.
Sunny Brae is okay. Krista’s kids are lining the field. The league will pay them to do so.
Discussion of e-mailing coaches about helping out with fields. Good idea. Possibly use next year’s people who check field preparations on the registration forms. It was also suggested that we use a web page where people can volunteer to help out.
Discussion on creating a referee page so that the referees can know where they have signed up for and what fields still need referees.
U12/U14/U18 An issue with Hoopa. There are 2 U14 kids on a U12 team. Dave will talk to Tahsanchat.
U10 Girls schedule changed.
D1/D3: Letter from District Coordinator: Anthony brought in a letter for dissolvement for the U16 D3 boys. Motion put forward like to form a U17 D3 team with Ray King as coach. The D3 U17 team would need a minimum of 16 players (ages 14-15-16). It would hold try-outs and start in December. Board voted to go ahead under Nick’s direction.
Coaches’ dinner: Kim will call Wendy and help to find a place to hold the dinner. Nick will E-mail for Raffle to Competitive coaches. They need to find 2 donations for raffle.
All-Stars: Lack of volunteers. No All-Stars this year. Also it was stated that this contradicts the whole sand-lot soccer idea.
Fields: Arcata Sports Complex and Hiller practices are going fine. For recreation see above.
Referee: Anthony would like to have a referee meeting at Round Table pizza. Motion to spend $200.00 for pizza for meeting. Kim/Krista, Approved.
U6/U8 referees need 4 per day at Hiller. When referees stay all day, pay is approximately $70.00 per day.
Motion to spend $200.00 for hotel costs for referee evaluators. Kate/Rebecca, Approved.
Chief Coach Report: Review of chief coach will be David/Joe/Rebecca.
Do we have machinery to enforce seating arrangements. U6 is fine to sit with parents. U8 and above, players should be with coaches on one side of field. Question brought up as to what happens with referee facilitators and coaches are on the field at the same time? Coaches are micro managing. Need to decide how this will work so that we are all on the same page. One idea is to have the Board Members have a Saturday shift of walking the fields. Like the idea of the Green cards and would like to still use them. Nick and Dan will mull over and work on organization.
D1 soccer – CYSA in Nick’s opinion this could eventually be dropped as carrier and US soccer might be picked up. League needs to think about this. David stated that US soccer is like a free for all and that he has been to 3 meetings, 2 CYSA and 1 US soccer. The CYSA system tries to keep fairness in mind. Nick will gain more information on this and provide to board.
Goals for this year – U6//U8 recreational and work on DI teams/college prep. DI ideas, Nick’s recommendation for Middle School soccer is that DI players should not play middle school soccer. DI/elite play, should we disband in our league or work toward this level for college prep? Should it be a separate league? John Ramos stated that if there was not an outlet for elite play up here, players would go down south.
Nick asked for an elite driven academy. Motion put forward for Nick to begin an elite open to all players regardless of Division status $5.00. Kate/Rebecca, Approved.
Kate would like coaches’ council to discuss– players on the team and how the adding/removing from the team affects team dynamics. Nick feels that team dynamics are challenging for every coach.
If Naomi transfer is approved by district, Jeannie needs to approved move up then Nicki. Teams needs time to approve. Rebecca/Kate.
Parent evaluations need to go to Martin in the envelope he provided to the coaches.
Old Business: None
New Business: Summer Camps was brought up. Tabled until next meeting.
Meeting was adjourned at 9:50 pm. |
MRYSL
Board Meeting Minutes
October 10, 2005
The board meeting was called to order at 6:45 pm
Roll Call: In attendance Dave Johnson, Rebecca Nordquist, Tahsanchat Ferris, Kim Laney, Anthony Desch, Alan-John Ramos, Kate Monahan, Kevin Clougherty, Nick Parker, John Davidson, Karen Brandvold, Mel Nordquist, Joe Homem, Wendy Aziz, Kerri Mayer, Susie Diemer and Kevin Creed.
Secretary Report: Motion to approve September minutes. Kate/Kim. Approved.
Treasurer Report: See attached. There is not as much as originally thought there was going to be last month. Projected expenses were higher. Partially due to $5000.00 going to MCSD and 2,300 to Hiller Park. Question was asked should we bill the competitive teams or not? Yes was the answer. We are currently paid up on uniforms, all fields, toilets, etc. We still will owe some referees.
Public Input: Karen stated that the Sonoma State coordinator was very excited about our new league. Everyone has been so nice and easy to work with.
JD would like to hold a D1/DIII Beach tournament. Possibly before try-outs. Kevin Creed asked what about baseball season. If we did tournament on Sunday it would not interfere with Baseball. A go ahead was given to find out more information for the Beach tournament.
Board Reports:
Recreation: Snack bar was open last week, did well. Tahsanchat would like to be involved with the snack bar next year for the Jamboree and concessions in general. A Fortuna coach brought to Tahsanchat’s attention that WC is not in their league, so he didn’t understand why they have to go to Willow Creek. David said that Willow Creek is in MRYSL and at that level we interleague games. Tahsanchat stated that they would like to have some Sweatshirts and T-shirts to sell in Hoopa. David was at Hiller for 41/2 hours recently and stated that everything was going very smoothly and that we didn’t need to be there all day. Kerri stated that the U8 4 v 4 was very nice and Mel commented that he has noticed a change in parents who didn’t like small sided games like it now that we have been playing it for awhile. It was discussed that Scheduling this year was not optimal because not a lot of teams came up to the WC/Hoopa area. Need to work on getting schedule out earlier to be proofed by WC/Hoopa representative before posting.
DI/DIII: Discussion on making sure that there is a budget for each team in place in advance. Since we did not have a competitive coaches meeting, we will make sure to have one next year at the beginning of the season. Parents need to have an idea of what to expect to pay. Managers do budgets.
Coaches Dinner: Need approximately $1500.00. The raffle will support some of it. Jambalya was $18.00 per person, so was Roy’s. Abruzzi was $15-20 per person. No drinks were included in this price. Places discussed to hold the dinner were Bayside Grange and Unitarian Fellowship on either 11/4 or 11/16. Tahsanchat suggested Blue Lake Casino. They were about $22.50 per person. Everyone needs to e-mail Kim and Wendy with Raffle prizes. They will arrange everything. Rebecca has the soccer balls/bags/and flowers from Sun Valley. Go ahead was give for Abruzzi’s pasta bar with Chicken and we will have beer and wine available for cost. Sodas from Hiller Snack Bar will also be used.
Tournament Report: HRC made lots of money this year. Covered all the expenses.
Fields: Hiller Park, Sunny Brae and Bloomfield are all alternate fields for ASC. Sunny Brae and Bloomfield are best if ASC is closed and Teams are coming from out of the area. Coaches should call hotline or check web page for information on Field closures.
Referee: Bloomfield, last week-end, Referee left the field instead of staying for the game. There were no refs at Blue Lake. Referee Pizza meeting was very good. Got two new refs out of it. Out of 25 people, 8 showed up.
Chief Coach Report: Nick brought up in CC, whether or not we should keep DI. JD fully supports the abilities of our players to play DI. He expresses that players rise to the level. Humboldt has huge advantages in the numbers overall from Fortuna to Trinidad. How does the board feel about DI. Is there a long term commitment, not about winning from year to year. Kate stated that this was a discussion for CC. But as a board member, she supports DI. However, we need to think about the whole league and that we want to have a place for our spectacular players to play. Nick stated that he felt he was misquoted. He was defiantly for DI, Maybe going to US Soccer would help that play with U13 and U14 Boys to be put together for a game. Kevin stated that the CC needs to figure out why DIII players who could play DI are not going to DI. JD said players from Eureka and Fortuna don’t know about the stability of the program. Would be a shame to get rid of the program before it got going. Nick stated that there needed to be a 8-9 month program to make DI a viable local program. Joe has shown with good coaching that viable teams are a definite. JD stated that the try-out system should change. There should be open tryouts and walk on try-outs to get the teams sorted out instead of the 3 try-out system we currently have. Nick stated that US soccer would allow for more flexibility with in the teams even after the try-outs. David agreed that a 9 month program should be developed. JD stated that the talent and numbers a basis for possibility of not having teams, not for losing. Losing doesn’t have a consistent negative impact on the kids. Kerri stated that DI travel is not much more than DIII. We only have a couple of games this year out of town. Son in DI last two years. Our concern is that as a family how do we support our child who is a DI player? DI U12 Boys traveled 4 times out of town overnight this season with an additional 4 day travels. It was brought up that DI/DIII try-outs should be at the same time. Kim stated that Nick should run the try-outs so that the coaches could evaluate the kids. It was agreed upon that we need to have accurate information to hand out on each level of play before try-outs.
Registrar Report: Registrar not present. Reports to follow next meeting.
Sponsorships: No Report given.
Photos: Retake day is 10/13. If you can’t do that, let Rebecca or Brian know. Tahsanchat stated that it would be challenging for Hoopa to come down to do retakes at that time. A rescheduled time would be worked out.
Uniforms: All are paid for.
Web Site: No Steelehead name where it says names.
Old Business: David, Kim and Rebecca will do the Chief Coach Evaluation.
New Business: Coach of the year nominations are due now. We will vote next meeting on who they should be. Should have both competitive and recreational coaches. Nomination of new board members occurred: Nominations are: President: David Johnson
Vice President, Competitive: Kim Laney
Secretary: Kerri Mayer
Board Members at Large:
Susie Diemer, Karen Brandvold, Kevin Clougherty, Tahsanchat Ferris, Wendy Aziz and Mel Nordquist (we will need to vote for 4 at the next meeting).
Meeting was adjourned at approximately 9:00 pm. |
Mad River Youth Soccer League
General Meeting
November 8, 2005
Meeting Minutes
Call to Order:
The annual general meeting of the Mad River Youth Soccer League was called to order at 6:40 p.m. by President Dave Johnson.
Members Present:
Elisia Archer, Dan Birdsall, Benny Brandvold, Karen Brandvold, Midge Brown, Krista Carroll, Mimi Chin, Kevin Clougherty, Jeff Corral-Ribordy, Kevin Creed, Doug Deppe, Anthony Desch, Susie Diemer, Charles Hester, Joe Homem, Dave Johnson, Michael Joyce, Kim Laney, Tim Laney, Mike Lorig, Kerry Mayer, Len Mayer, Rebeccan Nordquist, Nick Parker, John Saveliff, Mara Segal, and Pete Shepard.
Approval of Minutes:
Kevin Creed moved to accept for approval the minutes from the October 10, 2005 board meeting. The motion was seconded by Anthony Desch and was approved.
BOARD REPORTS
Registration Recap:
The total number of children involved in MRYSL during 2005 was 1145 on 98 teams. This represents an increase over 2004 when there were 1120 children playing on 88 teams.
Treasurer’s Report:
Kate Monahan reported that the league stayed within our targeted budget this year and she thanked all involved in their help achieving this.
Referee Report:
There was a small, dedicated staff of referees working the games this year. The increase in pay was instrumental in helping to ensure consistency in referees.
Dave Johnson reported that approximately 95% of the D4 games were covered by referees this year compared to 70% last year. He also reported that there was a successful referees’ meeting at the beginning of the season which will be repeated next year.
Registrar’s Report:
Krista Carroll reported that the registration process went well this year, but she also stated that she will be more stringent on deadlines in the future. Dave Johnson commended Krista for her excellent work this year.
Recreation Report:
Rebecca Nordquist reported a successful recreational season, especially with the shift to a 4v4 format which was supported by the D4 coaches. She also reported that the D4 coaches appreciated the coaches clinics provided for them.
Dan Birdsall also reported that the small-sided games were a great success and that they increased involvement of all the children playing. He also reported that the use of Hiller Park was a great success.
There were public comments supporting the small-sided games as well.
Redwood Classic:
Pete Shepard reported that the Redwood Classic was a great success and he thanked all involved in putting it together.
MRYSL Website:
Dave Johnson thanked John and Michelle Pontoni for their work on regularly updating the website.
Dan Birdsall moved to approve a $40 expenditure to update the League’s web URL to MRYSL.com. The motion was seconded by Kate Monahan and was approved.
Coach of the Year:
Kim Laney reminded the board the committee chair for Coach of the Year was vacant. She also reported that the League had received four nominations for the recreational division coach: Steve Jones, Dan Birdsall, Paul Swensen, and Rose Urbani. The League received three nominations for the competitive division coach of the year: Chuck Gleave, Nick Parker, and Neil (?).
Kim Laney, Kate Monahan, and Kevin Creed volunteered to serve on a selection committee to choose Coach of the Year.
Logo Design:
Kim Laney reviewed logos that had been used in the past. She then circulated the entries for review. It was decided that the submissions would be referred to a committee for review and they would recommend a specific action to the board.
DISCUSSION ITEMS
U10 Division 1 vs. Division 3:
Nick Parker reported on the Under 10 D1 team and proposed that the League no longer sponsor a U10 Class 1 team. He recommended that instead the League should sponsor four D3 boys’ teams and four D3 girls’ teams, making two of the boys’ and two of the girls’ teams traveling D3 teams. These teams would be formed without cuts. This would give the League four traveling D3 teams and four D3 teams that just play locally. He reported that this proposal was supported by the U10 coaches at the coaches’ council.
There was much discussion about this proposal and many suggestions regarding the D1/D3 tryouts.
The decision regarding the U10 teams will be made by the new board prior to the next season’s tryouts.
Zombie Fest Tournament:
Jeff Corral-Ribordy proposed that the League sponsor a new tournament in October which would be a co-ed D3, U12, U14 tournament. Rebecca Nordquist moved to proceed with Zombie Fest; Kim Laney seconded the motion and it carried.
Coaching Issues:
Anthony Desch mentioned a need to clarify how problems with coaches should be handled within the League. Currently, problems are reported to Dave Johnson, but there was some discussion that the protocol for dealing with coaching issues should be specified in the League’s by-laws.
ELECTION OF OFFICERS
Introduction of Nominees:
Each of the nominees introduced themselves and gave a brief explanation of why they were interested in serving on the MRYSL board.
Election of Members at Large:
The following individuals were elected to serve as board members at large: Wendy Aziz, Karen Brandvold, Susie Diemer, and Tahsanchat Ferris.
Election of Officers:
Dave Johnson was elected president; Kim Laney was elected vice-president of competitive; and Kerry Mayer was elected secretary.
Committee Membership:
Kim Laney circulated a list of committees that needed members and encouraged people to sign up.
NEXT MEETING
The next meeting of the Board will be a meeting to discuss the League’s vision/goals for the upcoming year and will be held in December or January.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:35 p.m. |
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Vision Meeting December 2005 |
Vision Meeting, December 13, 2005, Village Pantry
Called to order by Dave Johnson at 6:20 p.m.
Members Present: Wendy Aziz, Anthony Desch, Dave Johnson, Kerry Mayer, Karen Brandvold, Kim Laney, Krista Carroll, Susie Diemer, and Dan Birdsall.
Others Present: Nick Parker and Cheryl Sarnwick (Varsity girls coach at Arcata High).
Dave asked everyone to provide a brief introduction of themselves and their reasons for participating at the board level.
Dave has ordered brochures for the board from the CYSA (we’re District 5). Dave explained the makeup of youth soccer in HC between Mad River and Humboldt Youth Soccer League. We follow the manual from CYSA in terms of rules that govern our play, etc. We can be more stringent than CYSA, but we are not allowed to be more permissive that CYSA in how we run our league.
Dave provided copies of the Current Mission Statement for board members to review:
To aid USSF, the youth and amateur divisions in their stated aims, by creating the best possible environment for the development of the youth and amateur soccer player in Northern Humboldt through:
· Emphasizing that playing for the love of soccer should be made an enjoyable life-long experience,
· Encouraging the creation of age-appropriate league match environments
· Asking coaches to utilize appropriate teaching methods in practice (age-appropriate activities and games), whilst letting the game be the teacher,
· Increasing the awareness of safety issues/adult behavior issues,
· Facilitating participation in that level of competition that enables players to be challenged at their appropriate level…including the elite player
· Emphasizing player development over winning/losing, especially amongst younger players.
Dave asked the board members to think about their vision for the league and asked us to brainstorm ideas:
Dave and Nick
PLAYER RETENTION:
Increase overall numbers, reduce overall dropout rates
Identify vulnerable ages
U12 to U14 there is about a 40% drop across D4 to D1 (not gender-specific); more of a drop from U14 to U16 (Dave thinks that most leave because they focus on one specific sport like basketball or football; the rest leave because of bad coaching experiences.) Most dropouts are from the rec program teams.
Anthony Desch remarked that some kids will leave due to a lack of playing time. If kids don’t play, there is no point in them coming back. At the D4 level, all kids are supposed to play at least 50% of the game. At the D3 level the coach is recommended to play each player 1/3 of the time, but that is only a recommendation and is not being followed by most teams. Nick mentioned that the Fort Bragg league moved to small-sided games all the way up to U12 and that seemed to increase their retention of players. Nick thought we should consider expanding the 4v4 format for more age levels.
Nick proposed that we make a philosophically-based policy shift to move recreation programs to a small-sided program. 6v6 with a roster of nine players per team for U10, 12, and 14. U18 is already 6v6. This would help increase player retention in the older levels.
Nick proposes that the under 10 plan for spring is eliminate the U10, D1 program and to create a U10 D3 academy squad for kids who want to take the play to a more serious level. If U10 went small sided, 6v6, there would be more teams, increasing the number of games that each team will get to play.
Policies for recommendation at the next board meeting:
· Small-sided games at the D4 level for all age groups (U6 – U18)
· No out-of-area travel for U10, D3 teams except for jamborees
· No D1 teams for U10
· Commitment to Positive Coaching
· Our goal will be to try to form as many D4 and D3 teams as possible
· Equitable treatment between rec teams and competitive teams in terms of financial support from the league:
· Standard payment levels for D1 coaches
· Proceeds from new Halloween tournament to go toward scholarships
Goals for next year:
Fiscal Management
Player Retention
Coaching Education
Continuing Discussions regarding:
Summer Camps
Pick-up games
Committees that need to meet prior to January:
Budget
Fundraising
Facilities Development
Movie Fundraiser (Karen, Kerry, Kim) Contact at Mill Creek: David. February 4th or 5th for the fundraiser
Increase Latino participation
Need to market to the community through the parents
New Fields (indoor/all weather)
Special Needs program
U8, U10 all stars
Recreational play year round
Academies year-round
COACHES’ TRAINING:
Coaches to do Continuing Ed
Nick mentioned the possibility of needing to require certain qualifications for our D1 and D3 coaches. Last year we required 18 hours of education or a license, but not all of the coaches fulfilled that requirement. Dan supported the idea of instating minimum requirements for the coaches. Nick said that to really improve the D1 and D3 coaching you’d need to require much more than an F license. HSU provides a potential pipeline for coaches as do our returning older players. Further educating the coaches should lead to player retention.
Coaches use age-level curriculum
Positive coaching alliance
Office/permanent home
Online referee/online practice field scheduling
College prep pipeline
Stronger HSU connection
D1 for all levels
Grants, financial
Trainers to specialize
Exchange trips with other countries
SPONSORSHIP/FUNDRAISING PROGRAM:
Effective Scholarship Program
Funding comes primarily through registration fees and sponsorships. We will be ending the year with about $3k this year. Hoopa tribe provides some funding to ensure scholarships for Hoopa players. Tournament revenues do not go into the general fund; monies are payed out to the D3 and D1 teams who assist in supporting the tournament.
Approximately 10% of kids playing need scholarship assistance (approximately $3,000) according to Krista Carroll.
Nick mentioned that the financial support was a critical piece of the D1 picture. There needs to be a scholarship system for the traveling player, especially if we say that anyone should be able to play at the competitive level.
Karen said that money/fundraising should be a priority as we begin the next season.
Nick thinks that one of our foci should be on the Education component of our mission.
Nick proposed that we form a subcommittee immediately to pursue grants to support the programs. He also suggested that we look into offering summer camps. Corporate sponsorships (especially Sun Valley). Laura Olson at HAF could be a valuable contact.
We currently have a fundraising committee to work on this area: Karen Brandvold, Kim Hall, Debra Mc Farland, Wendy Aziz, Kate Monahan.
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Mad River Youth Soccer League
Regular Board Meeting
January 10, 2006
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 6:40 p.m. by President Dave Johnson.
Board Members Present:
Wendy Howard-Aziz, Dan Birdsall, Karen Brandvold, Krista Carroll, Anthony Desch, Susie Diemer, Dave Johnson, Kim Laney, Kerry Mayer, and Kate Monahan.
Others Present:
Nick Parker, Pete Shepard, and Kim Hall.
Approval of Minutes:
Karen moved to accept for approval the minutes from the November 8, 2005 board meeting as corrected. The motion was seconded by Dan and was approved.
Treasurer’s Report:
Kate reported that the league ran a significant deficit on the budget during the 2005 year. In order to achieve a balanced budget for the ’06 year, Kate suggested that we work to increase sponsorships for the recreational league to offset the deficit and bring the budget into balance. Additionally, she recommends that we cut back on the amount spent on referee’s and coaches’ dinners. Karen moved to table the budget as presented until we have evaluated the recommendations of the fundraising committee and she requested that a revised budget be presented at the February meeting. Kate seconded the motion and it carried unanimously.
Public Input:
Pete requested a copy of the League’s mailing list in order to market his summer camps. There was no opposition to this request and Pete will work with Kate to determine the most appropriate way to secure the list for his use.
Action Items:
Acceptance of HAF Grant: The League has been offered a grant in the amount of $2300 to support 50/50 scholarships for players. Karen moved to accept the grant; Krista seconded the motion. It was approved with thanks to Nick Parker for submitting the grant.
Expenditures:
Referee Clinics: Karen moved to approve the expenditure of $740.00 to provide two referee clinics and refresher courses; Dan seconded the motion. Motion carried.
Registrar Fees: Karen moved to approve the $1.00/child payment for the registrar. Wendy seconded the motion and it carried.
D3/D1 Proposals Regarding Travel: Dave presented the options for the D1 and D3 divisions.
D1 U10 Team: After lengthy discussion (with recommendations both from Pete and from Nick) regarding the merits and the pitfalls of fielding a U10 D1 team, Karen made a motion to accept Nick’s recommendation that the League not field a D1 U10 team; Kerry seconded the motion and the motion carried unanimously.
D3 U10 Travel: After lengthy discussion Dan moved to adopt the U10 D3 travel team format. The motion died due to a lack of a second.
Wendy moved that in the League’s U10 D3 program there would be no out of county league travel, but these teams would have the option to travel to jamborees if they so choose. Karen seconded the motion. The motion carried unanimously.
Approve Chief Coach’s Contract: Dave, Kim and Kate will meet with Nick prior to the next meeting to draft a proposal for the Chief Coach’s Contract. This agenda item will be tabled until the next board meeting.
Discussion Items:
Board Reports:
Vision Meeting: Dave reported on the vision meeting noting that the key discussion items were coaching and player retention as well as fiscal responsibility and small sided games.
Sponsorship Meeting Report: Karen reported that the goals of the fundraising committee were to achieve: 1.) Financial stability for the League; 2.) Meaningful scholarships for kids who can’t afford to play D3 or D1 soccer; and 3) a Comprehensive fundraising plan for the League with a plan for equitable distribution to League teams. The committee recommends that all fundraising efforts be conducted on behalf of the League and that teams not engage in independent sponsorship solicitation. Additionally, the committee discussed trying to capitalize on the League itself in terms of selling merchandise with League logos through the website. Two volunteers, Debra McFarland and Cathy Hamilton, have offered to write grants for the League if we provide them the information. The committee also discussed having the League host some sort of a special fundraising event in support of the League. Ideas mentioned included a movie fundraiser, an auction, or a cocktail party, among others. Karen reported that Debra McFarland volunteered to chair a separate scholarship committee and Karen and Kerry volunteered to assist Debra on the scholarship committee. The board requested that the fundraising/sponsorship and scholarship committees continue their work on the fundraising proposals.
D1/D3 Spring League Tryouts: Winter League tryouts will be held Saturday, January 21, at HSU’s Redwood Bowl. Times will be determined once coaches have been consulted. An announcement regarding the tryout will be posted on the League’s website. Additionally, a press release will be sent to local papers and fliers will be distributed to local schools. Pete raised a question regarding the Rogue Valley Cup and whether or not existing teams would be able to participate in that tournament. Dave will follow-up on that issue and report to the board at a later date.
Logos: Dave reported that Laura is working on finalizing the League’s logo. Logo ideas will be presented at the February board meeting.
Pictures: Rebecca is working on gathering information regarding pictures.
Registration: There will be a new requirement for player passes for U12 and above recreational players this year.
Chief Coach’s Report: Nick reported that he is working on finalizing the U10 curriculum. He has also scheduled a spring coaches’ meeting. Additionally, he is working on setting up a meeting with Sun Valley Bulb Farms personnel regarding recruitment of players affiliated with those families. He is also working with El Heraldo newspaper to recruit the local Hispanic players. The U10 academy began this past Sunday. He will be combining the girls and boys academy into one, that will run from 1 to 3 p.m. The next Coaches’ Council meeting will be held one week prior to the next regular board meeting and will focus on coach interviews and tryout format.
Movie Fundraiser: Dave has not had a response from his movie theater contact. He will continue to try to connect with them regarding our fundraiser.
Review Calendar: Dave asked all board members to review the calendar and notify him of any changes or additions. He will finalize the calendar prior to the next meeting.
New Business:
Nick requested guidance from the board regarding the interview process for coaches for this upcoming season. Kim, Krista, Wendy, and Susie volunteered to assist Nick in the interview process.
Wendy asked that an item be placed on the next meeting’s agenda regarding caps on coaching fees for the League.
Dave asked that all board members review the FAQ sheet on the back of the agenda and submit corrections to him.
Next Meeting: The next regular meeting will be held on Thursday, February 16, at 6:30 p.m. The next Coaches’ Council meeting will be held on Thursday, February 9, at 6:30 p.m. at Sunset School.
Adjournment: There being no further business, the meeting was adjourned at 9: 50 p.m.
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Mad River Youth Soccer League
Regular Board Meeting
February 16, 2006
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:05 p.m. by President Dave Johnson.
Board Members Present:
Wendy Howard-Aziz, Dan Birdsall, Karen Brandvold, Krista Carroll, Anthony Desch, Tahsanchat Ferris-Wilson, Dave Johnson, Kim Laney, and Kerry Mayer.
Others Present:
Deborah Giraud, Joe Homem, Bruce McCarthy, Nick Parker, Pete Shepard, and Mary Jean Wachter.
Approval of Minutes:
Karen moved to accept for approval the minutes from the January 10, 2006 board meeting; Wendy seconded the motion and the board approved the minutes as submitted.
Treasurer’s Report:
Due to Kate’s absence, there was no treasurer’s report.
Public Input:
Bruce McCarthy commended the league for incorporating the head coach’s position into the league’s operation and commended Nick Parker in particular for his work in this role over the last year.
Requests for Move-Ups: There were no requests for move-ups presented to the board.
Proposal for Summer Camp U12: Deborah Giraud made a proposal for a U12 Summer Camp for players who are interested in leadership development coaching and mentoring. She is proposing a week-long camp addressing leadership development which would culminate in the camper’s certification with the intent of enabling them to serve as “junior counselors” at other soccer camps. She is proposing a half-day camp to run in the summer. Deborah presented a rough budget for the camp, estimating that the cost of the camp would be approximately $2,000 for the week.
Pete spoke out in support of the concept. Nick supported the idea and suggested that we may want to expand our focus to include a curriculum that is not entirely soccer-specific. Tahsanchat supported the idea and asked to assist with marketing in the Willow Creek area.
Dave asked for volunteers to work with Deborah on firming up the proposal. Tahsanchat, Pete, and Karen volunteered to help Deborah.
Discussion Items:
Board Reports:
Division 1 and 3: Kim reported that the spring tryouts went well and that she is busy preparing for the fall tryouts. Fliers announcing the fall tryouts were passed around for the board’s information. Kim asked that board members help with sign-ups at tryouts. Dave mentioned that we would like to have a table staffed during the entire tryouts as a way to answer questions that people may have regarding the tryout process. He will send an email out to the board calling for volunteers.
Joe asked whether the league’s intent was to make two Division 3 teams in each age group. Joe requested the ability to keep his same group of girls when he moves them down to D3 from D1 since he has devoted two years of work training with this group. Nick said that the regulations stipulate that, if we have two D3 teams, there needs to be an equal draft, which may or may not allow teams to stay together. There was some discussion regarding the implications of having age-pure teams at that level.
Logos: Dave distributed the draft logos for review.
Pictures: Rebecca distributed a proposal bid from Gillard Photography for pictures for the 2006 season. She also received a bid from Unlimited Sports Photography, but their bid required the league to pay for the basic team photo and then parents would have the option of ordering additional photos. There wasn’t support for that option. There were no locally-based photographers who were interested in submitting a bid. Rebecca would like to have the photos taken at the jamboree if at all possible. Dave asked for clarification from the board regarding whether or not we want pictures taken at the jamboree and whether or not we wanted to go with Gillard.
Tahsanchat made a motion to have Gillard take the photos and to have photos taken on the day of the jamboree. Karen seconded the motion and it carried.
Uniforms: Dan reported that the reversible uniforms were challenging in terms of the printing for the sponsored teams. There were additional comments about the confusion of having all the teams in the same colors. Players also complained that the double-sided uniforms were hot.
Wendy moved to return to the traditional, non-reversible uniforms that we’ve used in the past. Rebecca seconded the motion and it carried.
Registration: Krista presented a list of recommended changes from last year’s recreational player registration. She recommends that: all incomplete forms are returned to the player; that the late fee is increased from $20.00 to $25.00; that late registration run from June 1 to 15 and that there be a wait list from June 16th on; that there be no scholarships after the May 31 deadline; that at on site registration events we include tables for information, FAQ, volunteers, camps, sponsorships, coaches, registration, and registration verification; and that we put up banners around locally to announce registration.
Nick mentioned the possibility that some of these recommendations may have the effect of disenfranchising some of the players we are targeting with our current marketing efforts. He asked if we could perhaps include an on-site registration day at Sun Valley Floral in support of our marketing plan.
Rebecca urged the league to make sure that we have enough volunteer staff at registration to make sure that people are getting the assistance they need during the registration process.
Wendy moved to accept Krista’s recommended changes to the registration process as outlined above. Dan seconded the motion and it carried.
Tournament: Rebecca has begun to compile a list of all roles and responsibilities required to stage the tournament. Dave requested that Kim schedule a meeting to discuss the tournament logistics and to include the fundraising committee so they can discuss the fundraising logistics as well. Kim announced that the first planning meeting will be held on April 6.
Recreation V.P.:
Chief Coach’s Report: Nick asked if there were any questions from his emailed report. There were no questions for Nick.
Nick announced that Eureka is moving toward a more competitive U10 team.
Karen commended Nick on the success of the U10 academy.
Fundraising Committee: There will be a league movie fundraiser on Sunday, March 12 at noon. The movie, The Game of Their Lives, will be shown at the Mill Creek Theater. The cost will be $5 per person. Bac on Trac has agreed to sponsor the event and will be selling tickets at their location. There will be pre-sale tickets available and there will be a raffle along with the movie. The goal of the fundraiser is to raise $2,000.
Kathy Hamilton Gentry has agreed to write one grant per month on behalf of the league. This month she submitted a grant to the Humboldt Area Foundation and next month she will submit a grant to the Sierra Pacific Foundation.
The Fundraising Committee recommends that all the tournament funds come into the League with some of the tournament revenues going toward supporting the costs of the league (insurance, head coach, etc.). The balance of the tournament funds would be distributed to the teams based upon the teams’ level of effort in running the tournament. The Fundraising Committee will continue to fine-tune the mechanics of how this disbursement would occur.
The sponsorship information form has been reworked to reflect a higher level of sponsorship for teams. Those forms will be sent out in early April.
Kerry moved to accept the recommendations of the sponsorship meeting with the exception of the $500 mailing list fee. Anthony seconded the motion and it carried.
Scholarship Program: Karen reported on the proposed scholarship program guidelines for D1 and D3 players. Wendy moved to accept the proposed scholarship guidelines. Rebecca seconded the motion and it carried.
Referees: Dave announced that there was a refresher course scheduled for referees on May 21 from 1 to 4 p.m. at Sunny Brae Middle School.
Executive Session: The following actions were taken in Executive Session:
Chief Coach’s Contract: Kerry moved to approve Nick Parker’s contract as amended. Karen seconded the motion and it carried unanimously.
D1 and D3 Coach Selections: Karen moved to accept the coaching recommendations as corrected. Rebecca seconded the motion and it carried unanimously.
Coaching Fees: Rebecca made a motion to change the coaching fee policy to establish a $10/month fee for U10 D3 based upon a five month season; a $35/month fee for U12 D3 based upon a five month season; and $50/month fee for all D1 teams based upon a six month season. Karen seconded the motion and it carried unanimously.
Old Business:
Rebecca brought up that she felt the bottom of the coaches’ pay scale was too low. There was some discussion regarding maintaining the standard established by the pay scales. Dave asked that this issue be discussed by the Coaches’ Council.
New Business:
Dave circulated a letter regarding the proposal to create new soccer fields at St. Mary’s School. Any one interested in this proposal is invited to attend a planning meeting on March
12th from 5 to 7 p.m. at St. Mary’s school.
Next Meeting: The next regular meeting will be held on Tuesday, March 14, at 6:30 p.m. at the Church of the Joyful Healer.
Adjournment: There being no further business, the meeting was adjourned at 11:10 p.m.
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Mad River Youth Soccer League (MRYSL)
Minutes of Board Meeting
March 14, 2006
Call to Order:
The regular meeting was called to order at 6:40pm by President Dave Johnson.
Attending:
Wendy Howard-Aziz Dave Johnson, Kate Monahan, Kim Laney, Krista Carroll, Susie Diemer, Nick Parker, Rebecca Nordquist and Dan Birdsall
Guests: John Hunter, Doug Deppe
Approval of the Minutes:
Kate Monahan questioned whether a motion had been made at the previous meeting for the uniforms. Kate moved to amend the minutes to reflect approval of the expenditure of $20,000 for new uniforms. Krista seconded the motion. Motion was approved by the board.
Karen proposed a motion to approve minutes as amended, Kim seconded, motion approved.
Treasurer’s Report:
Tournament monies are not reflected in the balance sheet as of March 13, 2006. There are possibly some teams who have residual funds that could be allocated into the general fund once the fall teams have been organized.
The League is in a “cash crunch” at the moment, and will deposit the registration fees from spring league and DI/DIII Fall teams shortly.
Uniforms and Logo:
Kate has proposed a new vendor, Score, for the DIII uniforms which would be less expensive than the Addidas uniforms that have been ordered in the past. The proposed uniform would be approximately $55 per set, as compared to $80-100. Many comments were made about the quality of the fabric, and a higher-quality should be pursued.
David Neyra, Bac-on-Trac proposed purchasing patches with the league logo as opposed to having the logo embroidered onto the various items. Wendy proposed acceptance of the logo as prepared by Laura Middlemiss, for both competitive and recreational teams, seconded by Kate Monahan. Motion approved by the board.
Karen questioned when the budget would be available for review. Wendy, Dave and Karen will review the budget as drafted and propose a budget for 2006 for the next board meeting.
Public Input:
Jenna Hunter, Coach U-18 Girls DI, has a player, Rachel Olkin, Fortuna, age 16, who is requesting a move up to play on the team. Joe Homem is in favor of the move up and she would have been on his team if playing age-appropriate. Krista proposed a motion to approve the move up; Kim Laney seconded the motion, approved by the board.
John Hunter (no relation to Jenna) is asking the board to consider keeping the U-14 Boys, DI team as a DI team, rather than moving to DIII. He is encouraging the Board to continue the program for these players who have played DI for the past three years. He is asking the Board to seriously consider maintaining this team.
Nick communicated his understanding of the issue, and identified that there are a few players who played on the team last year that could actually play in U-13. A coach has not been identified for this team as of yet, and Nick has encouraged Doug Deppe to attend the coaches’ council meeting next week to offer input and guidance.
Doug Deppe sees their experience as positive, and players and parents have enjoyed the DI experience. He also recognizes the work that John Davidson has put forth to create a team, and he would like to see this happen for this age group.
Board Reports:
DI/DIII Tryouts: Kim thanked Rebecca and Tasanchat for their efforts at the snack bar. She distributed the schedule of the costs and fee income from the tryouts.
Nick commended Kim on the innovative tryout schedule combining different age groups and thought it was very successful.
The coaches’ council is set for next Tuesday, 3/21, to draft the teams. The coaches/team manager meeting is scheduled for Tuesday, April 12th.
Registration: On-site registration dates will be as follows: May 13th, May 25th and May 31st. Locations at schools, to be determined. Possibly offer sign-ups on a Thursday evening at Sunset school during the U-10 Academy program or at the Arcata Farmers’ Market.
Rebecca and Maria Corral-Ribaldy will provide mid-week registration at Sun Valley Farms.
Posters and school handouts will be available at the April meeting. Board members will need to assist with stuffing envelopes.
Tournament: No report.
Recreation: Looking for U6 registration coordinator.
Chief Coach Report: No additional items to add to e-mail report distributed earlier this week.
Nick requested monies for his discretionary fund for the 2006 calendar year. Karen proposed authorizing $1,500 for the year, Dan Birdsall seconded, approved by the board.
Nick also asked that his title changed from “Chief Coach” to “Coaching Director.” Kate made a motion to make this change, Wendy seconded, approved by the Board. This will also be changed in the By-laws.
Doug Deppe has asked that we evaluate the possibility of renting a house in Santa Rosa for the soccer season to use by traveling teams, or negotiate an arrangement with a particular hotel.
Kim asked what teams have been formed for the Spring League. He responded there is U-17 and U-14 Boys, U-18, U-16, U-14 Girls.
Fundraising:
Karen reported approximately $1,500 was raised from the Movie matinee fundraiser. Four platinum sponsors have been secured for the 2006 season: Co-op, Mad River Lumber, Northcoast Neurosurgery and SN Servicing totaling $10,000.
Other Items:
Nick discussed the proposed field development being directed by Dan Johnson. A “lessor” needs to be named for the land development to begin. Dave is making inquiries of CYSA to determine if there are any issues with the Board entering into such a lease, and will report back to the Board next month.
Kevin Cloughtery has resigned his position as Field Coordinator. He will continue in this capacity until a replacement has been identified.
Old Business: None.
New Business: Dan Birdsall presented a proposal for U-10, D4 small-sided games. It will be reviewed and voted on at the April meeting.
Kim Laney’s daughter has inventoried all uniforms and performed a number of tasks for the league. Kim is requesting she be compensated to purchase a new pair of soccer shoes. Karen proposed authorizing $100 for her efforts, seconded by Wendy, approved by the Board.
Next Meeting: The next meeting is scheduled for Tuesday, April 11th, 6:30pm at the Church of the Joyful Healer.
Adjournment: There being no further business, the meeting was adjourned at 10:30pm. |
Mad River Youth Soccer League
Special Board Meeting
April 4, 2006
Meeting Minutes
Call to Order:
A special meeting of the Mad River Youth Soccer League was called to order at 6:40 p.m. by President Dave Johnson.
Board Members Present:
Wendy Howard-Aziz, Dan Birdsall, Karen Brandvold, Dave Johnson, Kim Laney, Kerry Mayer, Kate Monahan, and Rebecca Nordquist.
Others Present:
Martin Garrett and Nick Parker.
Competitive Program Issues:
Viability of Teams:
Boys’ Teams
· Under 14 D1Boys: Neil Chai and Pete Fuller have agreed to coach this team. As of today, the coaches have submitted a list of players that they would like to have on the roster, but Doug Deppe has contacted a list of players that does not completely correspond with the coaches’ list. Nick suggested that we have Neil, Pete, and a board member (without a child playing on a team at the U13 or U14 level) finalize the roster. Once the roster has been finalized, Neil or Pete will contact the players.
· Under 13 D1 Boys: JD will receive a list of additional list of U13 players from the defunct U13 D3 team to review the list to see if there are any potential players that he would like to pull up to the D1 level.
· Under 13/14 D3 Boys: There were not enough players to make a full U13/U14 D3 boys team. Kim Laney will contact JD and Neil to find out if they’re interested in moving any of those boys up to the appropriate D1 team. Kim will contact the families of those boys who will not be recruited to D1 teams to let them know that there will not be a D3 team and give them the option of playing in the recreational league if they desire.
· Under 11 D1 Boys: The board decided to allow Pete’s roster to stand as it has been submitted.
· Under 12 D3 Boys: There were enough players to formulate two teams at this level.
Karen moved approval of the above boys’ team issues as discussed. Kate seconded the motion and it carried unanimously.
Girls’ Teams
· Under 14 D1 Girls: Jeannie Hassler will coach this team and Joe Homem will be the Assistant Coach. They have submitted a roster of 14 girls.
· Under 14 D3 Girls: Kim Laney will coach this team and Stephanie Strasser will be the assistant coach. They have submitted a roster of 14 girls.
· Under 12 D1 Girls: Joe Homem will coach this team and he has submitted a roster of 18 girls.
· Under 12 D3 Girls: A coach for this team has not been selected yet, but there is a roster of 17 girls for this team.
Wendy moved approval of the above girls’ team issues as discussed. Rebecca seconded the motion and it carried unanimously.
Coaching/Assistant Coaching Assignments:
There was some discussion regarding the selection process for coaches and assistant coaches, background checks on coaches and assistant coaches, and coaching fees and other payments for assistant coaches and trainers.
Kate moved that all potential head coaches who are new to the D3/D1 program in our league would have to go through the formal interview process. Additionally, when there are multiple head coaches vying for the same position they would need to be formally interviewed. Head coaches must submit the names of their proposed assistant coaches to the board for approval before they inform their teams. Wendy seconded the motion and it was approved unanimously.
Coaching Director’s Role:
Dave reviewed the coaching director’s role per the league’s by-laws. Nick spoke to his struggles with the demarcation line between his role as coaching director and Kim’s role as VP of competitive programs. His struggles have centered around how to proceed when he and Kim disagree on issues regarding the competitive program. Nick also mentioned his discomfort with potential conflicts of interest that he has experienced in the decision making process. Nick asked for a clarification of the by-laws language governing these issues based upon our experiences this year.
There was also some discussion regarding the format of the D3/D1 tryouts. The feeling was that the tryouts were too long. Nick suggested that we run tryouts over one weekend, mixing drills with small-sided games. Potential D1 players would then be called back for an additional tryout. The team selection process also needs to be reviewed and refined based upon this year’s process.
A subcommittee of the board comprised of the President and the two Vice-Presidents will meet to review the wording of the bylaws regarding the delineation of decision-making and resolution of disagreements between the coaching director and the VP of competitive programs. This committee will also look at the tryout/team selection process with an eye toward clarifying the protocols for these processes.
Next Meeting: The next regular board meeting will be held on Tuesday, April 11, at 6:30 p.m. at the Church of the Joyful Healer. The coaches/team manager’s meeting will be held on Wednesday, April 12, 7:30 p.m. at Sunset School.
Adjournment: There being no further business, the meeting was adjourned at 10 p.m. |
Mad River Youth Soccer League
Regular Board Meeting
April 11, 2006
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 6:40 p.m. by President Dave Johnson.
Board Members Present:
Wendy Howard-Aziz, Karen Brandvold, Krista Carroll, Susie Diemer, Anthony Desch, Dave Johnson, Kim Laney, Kerry Mayer, Kate Monahan, and Rebecca Nordquist.
Others Present:
Midge Brown, Neil Chai, Kevin Clougherty, John Hunter, Melissa Morrison, Elliott Patzkowsky, Kevin Patzkowsky, and Pete Shepard.
Public Comments:
Melissa Morrison representing Inside Sports announced that they would be hosting tournaments this summer and invited us to enter our division 1 and division 3 teams into the tournaments as a way to warm the teams up for their outdoor season. She also announced that the gym available for on-site registration if we wanted to host registrations at their site (at no charge). She also mentioned that they may be scheduling day camps this summer. The facility is also available for coaching clinics or licensing clinics. She answered questions regarding a new facility that they are working on. They have plans ready to go and are just working with the planning commission on selecting a site. This new facility will be suitable for soccer as well as other inside sports.
John Hunter asked the board to explain the purpose of MRYSL – was it to win games or to develop the players at their highest level? He commented on the positive experience that his son had last year playing on a Division 1 team and expressed his opinion that players who are able to play on Division 1 teams at a higher level should be able to play at the highest level for which they are qualified.
Pete Shepard urged everyone to review the summer camp programs that he is running as a way to build players’ skill levels.
Midge Brown asked whether or not the board had voted on whether or not her son would be able to move up to play with the U14 team. She read a statement to the board regarding the size disparity between her son and the players on the U13 team. She noted that both coaches did not have a problem with his move up. She also asked that board members with players on the teams involved take an unbiased approach to their decision-making.
Kevin Clougherty asked that the agenda for meetings be posted prior to the meeting dates.
Kevin also read a letter he had sent to Kim Laney regarding his desire to have his son move up to play with the U14 team. Kevin’s letter stressed that his son falls within ODP age rage for the U14 team as well as noting that his son has been named captain of the U14 spring league as supporting evidence for his move-up request. He summarized by noted that his son played with that team last year, that he wants to stay on a team with his school peers, that he’s got excellent technical skills, and has been named captain of the spring league. He urged the board to strongly consider his move-up request.
Approval of Minutes:
Karen moved to accept for approval the minutes from the March 14 and April 4 board meetings; Anthony seconded the motion and the board approved the minutes as submitted.
Treasurer’s Report:
Kate made a verbal report to the board. She noted that money is coming in from registrations and that there is now $12,000 in the bank. This does not include $6,000 in sponsorships that are waiting to be deposited. Karen clarified that $2,000 of the money (representing a grant from Humboldt Sponsors) go into the scholarship fund and that at least $1,500 of the remaining monies be deposited into the scholarship fund with the balance being deposited into the general fund.
There will need to be a $1,000 deposit made on the recreational uniforms. Laura Middlemiss is responsible for ordering uniforms for the D3 and D1 teams. Team managers for the D1 and D3 teams need to contact Laura in order to get their uniforms ordered.
Spring League Update:
Kevin Clougherty reported that spring league teams are generally using Sunset and Bloomfield schools as practice fields and he has received some complaints from both schools regarding wear and tear on the fields. Arcata Sports Complex has not given the League permission to practice there yet. McKinleyville high has a 3 to 4 week approval process. All this being said, the spring league teams are having some difficulty finding practice fields. Games are being played at Big Lagoon, but Kevin has received a complaint about people using the restrooms instead of the porta-potty. He also received a complaint regarding the condition of the field at Big Lagoon after they played last weekend which could leave the spring league team without a home field. Kevin is trying to find the best option for the spring league and is leaning toward canceling the upcoming weekends’ games due to a lack of fields. He asked for direction from the board regarding what we should do in terms of fields for the upcoming games. Kim recommended that Kevin look into the fields at McKinleyville Middle School. The board agreed with Kevin’s recommendation that we cancel next weekend’s games if we can’t secure the McKinleyville Middle School field. Pete suggested that team coaches report their scores to the local papers. Kim volunteered to collect all the game information and submit it to the local media.
Krista suggested that team managers and coaches clearly communicate the guidelines/expectations (regarding missed practices/games, late attendance at practice, etc.) for players in the spring league. Dave assured Krista that Nick was going to make that clear to the coaches at their coaches’ council meeting tomorrow night.
Anthony asked for clarification regarding the tryout process for the spring league in terms of players not showing up for tryouts and making the team versus players who made every tryout and not making the team. Anthony said that Nick had “censured” the coach/manager, but Anthony wanted to know what that meant.
Tournament Report:
Jeff Corral-Riordi has notified Dave that he will no longer be able to coordinate the October tournament. Dave asked whether we want to find another coordinator and still host the tournament or if we want to cancel the tournament. After some discussion regarding the pros/cons of each option, the board decided to continue with the Zombie Fest as planned.
On-Site Registrations:
Dave announced that on-site registration for the recreation division will be held on the following dates: May 11 from 5 to 7 p.m. at Sunset School; May 13, from 11 a.m. to 2 p.m. at the Joyful Healer; May 25 from 5 to 7 p.m. at Sunset; and May 31 from 5 to 7 p.m. at the Joyful Healer. There will be an additional on-site registration at Sun Valley Bulb Farms that will be open only to family members of Sun Valley employees. Hoopa on-site registration will be held on May 6, 13, 19, and 27 at Ray’s Food Place in Hoopa from 11 a.m. to 2 p.m.
Karen moved to pay $50 to the Humboldt Senior Resource Center for their assistance with recreation registration, Wendy seconded the motion and it carried unanimously. Krista asked that the player pledge information not be included with the registration materials and that the coaches be responsible for distributing that to all their players.
Discussion Items:
Board Reports:
Division 1 and 3 Mandatory Coaches’/Managers’ Meeting: The meeting will be held tomorrow night to go over any questions the coaches and/or managers have regarding logistics for the season.
Pictures: August 19 is the competitive picture day. Envelopes are due to arrive this week.
Chief Coach’s Report: Nick asked if there were any questions from his submitted report. Anthony asked Nick how the coaches for the spring league who violated the tryout regulations were “censured.” Nick spoke with both the coach and the manager regarding the impropriety of selecting a player who did not attend tryouts over a player who attended tryouts. Nick clarified that there will be three girls’ and four boys’ U10 D3 teams.
Dave reported that it appears as if the St. Mary’s field project has fallen through over the issue of who controls the field.
Nick reported that he spoke with Alan Grushkin regarding matching funds for field improvements. Mr.Grushkin expressed interest in working with MRYSL on developing fields in the area. Nick also mentioned a local connection with a former player who is now working in marketing with the Home Depot and he asked the board’s permission to mention our field development efforts with this former player. The board gave their permission to Nick to casually pursue this issue with the Home Depot representative.
Nick needs a U12 girls’ coach and asked the board for direction on how to proceed.
Kerry mentioned her concern that the league does not do background checks on their volunteers who work with kids and asked the board’s permission to research the costs and protocols for carrying out background checks. Dave offered to give Kerry the material he has regarding this issue. Kerry will report to the board at the next meeting on what she has discovered.
Nick requested that the board approve an expenditure in the amount of $100 to Sunset School for the use of their fields. Rebecca moved to donate the amount requested, Anthony seconded the motion and it carried unanimously.
Fundraising Committee: There was nothing new to report on the Fundraising/Scholarship front.
Referees: There will be a refresher course on May 21 from 1 to 4 p.m. at Sunny Brae Middle School.
Anthony asked for a $5 travel stipend (above their standard per game rate) for referees who will be officiating at Big Lagoon. There was a motion and a second to approve the stipend and it carried unanimously.
Fields: Practice fields will be assigned as follows:
U12 at Bloomfield
U14 & U18 at Sunny Brae
U10 D4 and D3 at Morris
U8 and U6 at Hiller
Practice for D3 teams can not start prior to June 1. Practice for D1 teams can not start prior to May 1.
Executive Session: Action Item: Dave asked the members of the public to leave the meeting so that the board could discuss the move up requests in Executive Session. The following actions were taken in Executive Session:
Move-Up Requests: After some discussion, Anthony moved to approve move- up requests for Casey Clougherty and Elliott Patzkowsky. There were three aye votes (Anthony, Dan, and Wendy) and four abstentions (Kerry, Karen, Krista, and Rebecca). The motion carried.
In light of the fact that the approved move-ups from the U13 D1 team leaves the U13 D1 team with a small roster, Dave, Kim, Neil & Pete, and JD will meet to look at the U14 and U13 team situation in their totality to determine the best disposition of those teams and the players involved.
Old Business:
Dan presented his proposal for the U10 D4 (recreation program) which would change our current 9 v 9 format with 11 to 12 players per team to a 6 v 6 format with 8 to 9 players per team. The new configuration would increase the number of teams from 8 boys’ teams to 11 boys’ teams and 7 girls’ teams to 9 girls’ teams. He believes this format will be more conducive to parent coaching, will give players more one-to-one coaching, will increase player time for all players, and will minimize the potential for rowdiness and behavior problems that come with working with large groups of young children. Nick also mentioned that refereeing small sided games is much easier than larger sided games. He voiced his support of Dan’s proposal. Nick voiced his concern that we would need to purchase more goals and run games on more than two fields. Dan believes there is a third set of goals available and Dave confirmed that they were in Trinidad. Karen recommended that we conduct an inventory of all of our equipment and then research pricing on the items we need to purchase.
Karen moved to accept Dan’s proposal, Kerry seconded the motion and it carried unanimously.
New Business: There was no new business.
Next Meeting: The next regular meeting will be held on Tuesday, May 9, at 6:30 p.m. at the Church of the Joyful Healer.
Adjournment: There being no further business, the meeting was adjourned at 9:20 p.m. |
Mad River Youth Soccer League
Regular Board Meeting
May 9, 2006
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 6:45 p.m. by President Dave Johnson.
Board Members Present:
Wendy Howard-Aziz, Karen Brandvold, Krista Carroll, Susie Diemer, Anthony Desch, Dave Johnson, Kim Laney, Kerry Mayer, Kate Monahan, and Rebecca Nordquist.
Others Present:
Kevin Creed, John Hunter, Tim Laney, Nick Parker, Simone Ripamonte, Pete Shepard, and Jim Watkins.
Introductions:
Nick Parker introduced Simone who has been working with the U10 and U12 programs and has been a great help with the players at this level.
Approval of Minutes:
Anthony Desch moved to accept for approval the minutes from the April 11 board meetings; Krista Carroll seconded the motion and the board approved the minutes as submitted.
Treasurer’s Report:
Kate made a verbal report to the board. She noted that of the $16,000 in the general fund, over one-half of it is earmarked for scholarships. Kate announced her resignation from the position of treasurer to the board and nominated Wendy Howard-Aziz to take her place; Susie seconded the nomination and it carried unanimously.
Budget Committee Report:
Wendy, Karen, and Dave met to work on budget issues. Dave reported that the two areas that were considerably changed from last year were the sponsor line-item which has been increased to $20,000 and the donations line-item which has been increased to $10,000. There is also a line-item for garment sales with an estimated income of $1,000. On the expense side, field fees, toilets, postage and printing, have been increased. Additionally, the scholarship expenses were added to the expenditure side. Dave thought that this budget presented a realistic picture of the expenses and revenues of the league.
Kate moved to approved the budget; Anthony seconded the motion and it carried unanimously. Dave thanked Kate for her many years of service to the board as treasurer.
Public Comments:
Dave read a letter from Kim Ryan regarding the tryouts for this season. Ms. Ryan expressed her concern that her son had not been notified regarding his placement on a team. Dave will respond to Ms. Ryan regarding her concerns.
Kevin Creed also submitted a list of observations and recommendations regarding this year’s tryout process. Nick also informed the board that Kevin’s observations were included in the Chief Coach’s report.
Tournament Report:
Kate reported that we have received four applications to date from interested teams. Several board members will be meeting on Friday, May 12, at 1 p.m. regarding the Redwood Classic. Rebecca reported that Kim Laney would be unable to attend the tournament directors’ meeting in June. Rebecca has volunteered to attend the meeting in her place.
Spring League Update:
Nick reported that the Spring League is going well. We have six teams participating this spring (up from two teams last year) and all of the teams are doing well in their respective divisions. Practices may now be moved to the Health Sport Fields, but they need a formal request from the board to make those fields available for spring teams to practice. Kate suggested that we make sure we are scheduling more than one team for practices at the same time to make the charges for the porta-potties reasonable.
Nick noted that, from his perspective, the Spring League provides a transition from D3 to D1 play.
Dave reminded the board that the highlights from each week’s games are posted on the League’s website.
Krista mentioned that not all the parents on her Spring League team knew how the team would be participating in the Rogue Valley Cup (U13?, U14?, Fall team?, Spring team?, etc.). Nick attempted to clarify how the teams usually participate in the Rogue Valley Cup and to assure Krista that there was no malicious intent in how things came down. Krista asked that we make sure that the communication next Spring is clearer regarding this issue.
Registration:
Rebecca asked for help in staffing the upcoming recreation registration booths. She needs three volunteers per date. The dates are: May 11 at Sunset from 5 to 7 p.m.; May 13 from 11 to 2 p.m. at Church of the Joyful Healer; May 25 at Sunset from 5 to 7 p.m. May 31 at Church of the Joyful Healer from 5 to 7 p.m. Rebecca needs a change box for the each of the registration dates. Kate volunteered to get the change boxes for Rebecca. Rebecca also announced that she would be asking for parent/volunteer sign-ups during the registration periods.
Tasanchat announced that she would be coordinating registration in the Hoopa area. The tribal council will be paying ½ of the registration fees for the first 60 children who register in Hoopa.
Board Reports:
Division 1 and Division 3
· D1 U14 Girls: The U14 girls D1 team has requested a move-down to the D3 status. Nick outlined the issue for the board which is that the D1 coach lost 3 players from her roster leaving her with 13 players. As Nick sees it, the options are that the board could decide that the team must remain a D1 team, that the board could allow the team to move to D3 and stay together, or that the board could allow the team to move to D3 and we would call for a re-draft of both teams to ensure that they are more evenly matched (per CYSA guidelines). His recommendation, however, is to allow the D1 team to move down to D3. There was extensive discussion about what would be best for the players in this situation. Karen moved to accept Nick’s recommendation that the U14 girls D1 team be allowed to move down to D3; Kerry seconded the motion and it was voted down.
Rebecca moved that we allow Jeannie’s team the choice of 1) either staying at the D1 level with their team intact as it stands; or 2) to move to D3 under the condition that the other D3 coach (Kim) is allowed to select any two of Jeannie’s players; Wendy seconded the motion. The motion carried with one abstention.
· D1 Summer Tryouts: Nick requested the board’s permission to hold tryouts in early June for the July ’06 –’07 season for the older aged boys’ and girls’ teams. Karen moved to allow tryouts to occur in the month of June and that he work with Darcy Robbins to publicize the tryouts and that Nick would decide upon the team age configurations. Krista seconded the motion and it carried unanimously.
· D1 U14 Boys: There was a general discussion regarding several issues related to the functioning of this team. The board reiterated that any parental concerns regarding the team must be expressed through the appropriate chain of command (Team Coaches, Coaching Director, VP of Competitive Play, and Board President) for resolution.
Chief Coach’s Report: There were no additions to Nick’s written report.
Recreation VP: Rebecca read a letter from a parent requesting that her daughter be allowed to sign up for a U14 recreation team as opposed to a U13. Rebecca moved to accept the move-up request, Dan seconded it and it carried unanimously.
Sponsorship/Fundraising Committee: Karen presented a report reflecting the sponsorships received to date which total $16,250.
Referees: There will be a refresher course for referees on May 21 from 1 to 4 p.m. at Sunny Brae Middle School.
Fields: There is a new email address for field issues: fields@myrsl.com.
Nick asked the board’s permission to work with Bloomfield School regarding the use of their fields for soccer purposes. The board agreed to allow Nick to pursue this opportunity.
Dan requested that the small-sided games not be played on the same fields as the larger-sided games. There was no objection to this request.
Uniforms: There has been a request by a team to purchase duffle bags for their teams for $15 as opposed to the League-sanctioned backpack which sells for $50. There was some concern expressed that allowing this request would undermine the attempt to unify the League’s appearance and the board decided to deny this request.
Action Items:
Team Names: This agenda item was tabled until the next meeting.
Old Business: There was no old business.
New Business:
Email Protocols: Kim distributed a handout regarding email protocols for the Board’s consideration.
Closed Session: Krista moved to allow Nick to coach the U16 girls winter/spring team; Anthony seconded the motion and the motion carried with a majority of votes.
Next Meeting: The next regular meeting will be held on Tuesday, June 13, at 6:30 p.m. at the Church of the Joyful Healer.
Adjournment: There being no further business, the meeting was adjourned at 11:05 p.m. |
Mad River Youth Soccer League
Regular Board Meeting
June 13, 2006
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:05 p.m. by Vice President Rebecca Nordquist.
Board Members Present:
Wendy Howard-Aziz, Dan Birdsall, Karen Brandvold, Krista Carroll, Anthony Desch, Tahsanchat Ferris-Wilson, Kerry Mayer, and Kate Monahan.
Others Present:
Nick Parker and Pete Shepard.
Approval of Minutes:
Karen Brandvold moved to accept for approval the minutes from the May 9 board meeting; Wendy Howard-Aziz seconded the motion and the board approved the minutes as submitted.
Treasurer’s Report:
Wendy apologized for the lack of a written report as she has been ill. She will forward the report to the board by the end of the week. Kate informed the board that cash flow was still an issue for the League and probably would be through the month of June when that issue would be alleviated somewhat.
Public Comments:
Pete Shepard gave his opinion on the team naming issue that was tabled from last month’s meeting. He requested permission to have patches for his team’s jerseys reflecting the “Steelhead” name that he would like to use for his U11 D1 team.
Tournament Report:
Kim Laney reported that there are 40 teams signed up so far for the Redwood Classic and her committee is meeting approximately every two weeks. Most of the teams signed up so far are Division 3 teams. Most of the jobs for the tournament are filled so far by team volunteers.
The tournament committee recommended that tournament proceeds be split evenly between the League to cover league expenses and team practice-field fees. The remaining 50% would be divided equally among all teams who work the tournament. These monies would be split into two parts, pre-tournament work and tournament work. The Tournament Director would be paid a $1,000 stipend for running the tournament and each manager (concessions/dinner and field/game) would be paid a $500 stipend each for their work. Krista moved to accept the committee’s recommendation; Wendy seconded the motion. After a brief discussion the motion carried.
Spring League Update:
Nick reported that the Spring League was successful.
Registration:
· Move-Up Requests: Rebecca reported that she received numerous move-up requests from D4 families for players to age-up. Rebecca went through each request and the board handled each of them separately.
· Incomplete Registration Forms: There was some discussion regarding how to handle incomplete registration forms.
· Total D4 Registrations Processed: To date, Rebecca has processed 408 registrations and there are approximately that number again that still need to be processed.
· Player Passes for U12 and Older D4 Teams: Krista announced that all the U12 and older D4 players will need photos for player passes. She will contact the District to determine if they need copies of the player passes. We will ask team coaches to be responsible for acquiring those photos from their players.
Board Reports:
Division 1 and Division 3
Coaches’ Pay: Kim presented a proposal for processing coaching fee payments. Karen moved that we approve lines one, two, and three of the proposed coaching fees policy (subject to Kim’s modifications of the payment table and eliminating the provision that delinquent teams not be able to play league games). Krista seconded the motion and the motion carried.
Provisions 4 and 5 of the proposed coaching fees policy were tabled and will be taken up at a later date.
Karen presented a letter from the D1U14 Boys’ team manager regarding various coaching/payment issues. After extensive discussion regarding these issues, Karen agreed to speak with this team’s manager to clarify his questions.
Kim will be sending a reminder to D1 coaches requesting that they submit their team budgets to the League as soon as possible.
Kate expressed her concerns that Susan Dean is feeling overwhelmed with the tasks she is responsible for in terms of managing the team accounts. Krista Carroll mentioned that she may know someone who would be willing to assist Susan in these tasks and she will be contacting them.
Pictures: There was no new information to report.
Recreation VP: All Rebecca is working on right now is registration per the notes reflected above.
Chief Coach’s Report: There were no additions to Nick’s written report.
Sponsorship/Fundraising Committee:
· Scholarships: The scholarship committee approved scholarships totaling $4,000. Notification letters have gone out to players. Copies of those letters will be sent to Wendy for accounting purposes and coaches will be notified as well. There have been several late scholarship applications that have been received. In light of this fact, the scholarship committee will reconvene to discuss the new applications.
· Sponsorships: We have collected $18,000 in sponsorship monies to date and we have budgeted $30,000 for this line item. With that in mind, Karen asked all board members to send out sponsorship requests to their personal and business contacts.
Referees: Anthony announced that he will not be able to coordinate the referees beyond the Redwood Classic and the League will need to find someone to coordinate referees for the Fall. Anthony indicated that he will likely be able to pick up the responsibilities again in the Spring.
Fields: The new email address for field requests is fields@myrsl.com and all game time and practice requests must go through this email address to be considered – no exceptions.
Old Business:
· Background Checks: Kerry reported that the Humboldt County Sheriff’s Department will perform background checks at no cost to the league. The board decided that all of our volunteers and paid staff would need to undergo these background checks as soon as possible.
· Team Names: This agenda item was tabled until the next meeting.
New Business:
· Coaching Clinics: Nick announced that there are several coaching clinics scheduled for the immediate future and he encouraged us to promote those clinics. Nick also notified the board that Andy Cumbo from HSU has requested a copy of our mailing labels and asked for direction from the board. Krista will contact Andy regarding waiving HSU’s $250 fees for the coaching clinics in exchange for a set of our labels.
· Player Poaching: Wendy inquired as to our protocols for disciplining coaches who are in violation of our league rules. Nick explained the existing process and expressed that we ask the coaches’ council to take this up as a topic of discussion and report back to the board at a future date.
Next Meeting: The next regular meeting will be held on Tuesday, July 11, at 7:00 p.m. at the Church of the Joyful Healer.
Adjournment: There being no further business, the meeting was adjourned at 9:50 p.m.
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Mad River Youth Soccer League Meeting Minutes
July 11, 2006
Discussion notes: There was no quorum so I took notes on discussion.
Board approves Dan’s field, located at his home, for insurance. The cost is $5.00. There was concern that children would want to go into the house to use the bathroom, etc. and that might present a liability issue but the board felt with a directive from Dan, it would not be an issue.
Treasurer report: There is approximately $57,000 in the bank. More Recreation registration checks are coming in.
Redwood Classic: Kate reporting. The tournament needs a few more teams. There are 56 teams now and can accept up to 64 teams, which we have had in the past. There are more older teams than in past years. Most local teams have signed up for a job.
Zombie Fest: Rebecca reporting. Hiller Park is reserved. We do not have a large response. There is no one to run the tournament and organize everything. Rebecca asked the tournament people, if we cancel the Zombie Fest will it have a negative reflection on the Redwood Classic? The response was no. The tournament people stated, if the Zombie Fest is cancelled, it needs to be done in a timely manner. If it is not cancelled in a timely manner, that would reflect on future new tournaments we may want to propose, but not the Redwood Classic. There was discussion regarding D3 teams, keeping the Zombie Fest small, canceling it, making it into a jamboree or co-hosting a round robin with HYSL.
Dan, then Kim arrived so we now have a quorum. Meeting is called to order at 7:15 p.m.
Board members present: Dave Johnson, Kate Monahan, Wendy Howard-Aziz, Rebecca Nordquist, Susie Diemer, Dan Birdsall and Kim Laney.
Others present: Nick Parker, Pete Shepherd.
Zombie Fest continued. There will be no repercussions if we cancel now.
Wendy moves to cancel the Zombie Fest. Dan seconds.
Unanimous vote in favor. No vetoes.
Recreation Vice President report: Rebecca
Registrations (estimated) as of today:
153 U6, 19-20 teams
101 U8 Boys, 84 U8 Girls, 19-20 teams
76 U10 Boys, 54 U10 Girls, 17 teams
80 U12 Girls, 45 U12 Boys, 9-10 teams
40 U14 Girls, 38 U14 Boys, 6 teams
30 U18 Coed, 4 teams
U18: Steve Jones will coordinate again.
U10: There is a team from Somes Bar. It will be a coed team. Dave stated there had been trouble with a team from Somes Bar in the past and so he was very specific with this one about expectations. Rebecca thinks this is a different group as she has already received their complete packet. Directed them to practice at Orleans Elementary.
Kudos to Krista. Rebecca gave her 50 registration forms at 2pm and Krista had them completed and back to Rebcca at 4:30pm.
Waiting lists have been started. Area age representatives have been given the directive to contact Rebecca if they are short a player.
There was discussion about whether to keep U6 coed or make in female/male. Rebecca had 4 complaints last year about girls being intimidated by boys. Nick asked if there was a trend in number of girls going down from one year to the next. Last year there were 14 U8 teams, this year there are 11. Last year there were 9 U8 girls teams, this year there is also 9. Nick asked that we watch this age group-U6-to see if a trend develops.
Coaches pay: Need to decide how payment takes place.
Out of the team account or out of the General Fund?
Who requests checks be cut?
In the past, money was in the team’s own account. The fee was decided by the team , the manager raised the money and the team paid the coach. There was no connection with the General Fund.
Now, coaches are paid a set fee even though not all coaches are paid the same. All monies are going through the General Fund. How do we keep the coaches from becoming employees? Do they sign a contract? If there is a contract, it must clearly state how much each coach is paid, when paid with a time frame-period beginning and period ending-to make finances very clear. Who draws up the contract? See Kim’s paper-the scale of how coaches fees are selected based on coaching experience. Manager must collect the checks, give payment for the coaching fee to the General Fund, then treasurer-Wendy-pays the coach.
Time frames for payment of coaches: Maximum time paid is 8 months for D1(May –Nov), maximum time paid is 6 months for D3 (June –Oct).
Need clarification on experience coaching so can determine the pay scale-example, how is a Head coach for one year defined? Is that one season?…
Wendy requests:
1. Contract?
2. List of what to pay people from Kim Laney
3. Who to pay for June
Dan also asks for a contract that clearly states: how much paid, active for how many months, clear pay range, criteria for what an “experience year” is-after reading, should be able to determine pay rate. This way the intention of the coach and the intention of the league are spelled out.
Another question: What is the minimum requirement for an active month?
Paul Genge payment-money is covered by the tribe and is in the fund so cut check.
Will carry last month’s minutes regarding contract for coaches for advise on tax information-Kate will follow up.
Recreation Vice president:
Coaches meeting second week in August. Have age area representatives for all age groups. Fields: Rebecca will reserve and assign Rec coaches to fields. In McKinlyeville-cannot practice on Friday nights.
Goals-Dan
Need 12 for U6-U8 program for approximately $3200.
Willow Creek and Hoopa do not share equipment with each other so we need to buy 16 goals this year. Each goal is $425.
Rebecca motioned to buy 16 goals for U6-U8 for $4200.
Kate seconded the motion.
Motion carried with no vetoes.
Scholarships/Fundraising: Karen not in attendance. Will put her report on the agenda for next month(August).
A request to offer a one-time $500 scholarship for a college-bound soccer player.
Karen asked for an initial expenditure of $2500-3000 for Rec league branded wear-not D1/D3 branded wear. She is working with Bac on Track.
Since it is already in the budget, $1600 is approved for initial expenditure of Rec league branded wear for Bac on Track.
Public Comments:
Andy Cuombo
Came in the say thank you for getting him involved in local soccer again.
Pete Shepherd- asks to move up Edgar Hernandez from D3 to D1 and U10 to U11. Edgar played Rec last year. In the Academy this year he played D3 and excelled. He has excellent technical skill. Nick suggested he go to Pete’s practice with the idea of moving up next season. Pete feels he can start D1 this year. Mike Conboy will lose one player and Pete’s team will be up to 16 players.
Dave motioned to approve the move up with a letter of consent from the parents. Kate seconded. Motion carried with Kim abstaining.
Coaching Director-Nick:
Introduced educational ideas to the board regarding the BOSU ball, hydration, stretching and a quiz with some thought-provoking questions regarding exercise.
New business:
New CYSA manuals arrived.
Dave emailed competitive coaches and managers with practice schedules. Hiller is open. Jason has a list of people who can get keys (is this correct?) Concession stand is available in mid-August.
Kate is asking about options for JV age D1 players. Nick thought they could play in tournaments in Oct and Nov.
Meeting adjourned at 9:45pm.
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Mad River Youth Soccer League
Regular Board Meeting
August 8, 2006
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:15 p.m. by President Dave Johnson.
Board Members Present:
Wendy Howard-Aziz, Dan Birdsall, Karen Brandvold, Anthony Desch, Susie Diemer, Tahsanchatt Ferris-Wilson, Kerry Mayer, and Rebecca Nordquist.
Others Present:
Nick Parker, Wendy Ewald, Benny Griggs, Laura Middlemiss, Mel Nordquist, and Pete Shepherd.
Approval of Minutes:
Wendy Howard-Aziz moved to accept for approval the minutes from the June and July board meetings; Anthony Desch seconded the motion and the board approved the minutes as submitted.
Treasurer’s Report:
Wendy presented the treasurer’s report which included a P&L statement as well as a P&L Budget vs. Actual. There was a large line item under Miscellaneous Income that was still in suspense. Karen asked Wendy if she would be able to reconcile that figure so that the budget vs. actual more accurately reflects the current financial situation. Wendy agreed to make those changes and supply the board with the revised financials.
Public Comments:
Wendy Ewald spoke to the board about the uncertainty regarding the JV soccer program at the local high-school level and asked if there was a possibility that there could be a club team formed in the fall if the local JV team did not come together. Dave offered to contact Kenny Richards at Northern Humboldt Unified School District to pledge MYRSL’s support for a JV program at Arcata High.
Tournament Report:
Dave reported that there are 58 teams registered for the Redwood Classic. The next meeting for the Redwood Classic is August 14th. Nick passed on a request from a local family who has just opened a taco wagon who wants to sell food at the Redwood Classic. Kim recommended that they not be able to sell food at Health Sport, but thought they might be able to sell at one of the other venues. After some discussion, there was consensus that the league should keep the concessions exclusively for the league at both the tournament and the jamboree. Anthony asked board members to pass on the names of any referees that they may know as he is attempting to fill in refs for the tournament.
Registration:
There was no report.
Schedules:
Jeff Ribordy is working on finalizing the schedules for the fall.
Board Reports:
Division 1 and Division 3
Karen asked about the status of the coaches’ pay for D1/D3. The information has been given to Susan so that she can cut the checks in order to pay the coaches. Dave has been researching other leagues to determine how they structure coaching payments/contracts, etc.
There was extensive discussion regarding having the League pay for supplementary coaching for the D1/D3 teams. Examples of this supplementary coaching would be the speed and conditioning coach as well as a goalie coach. Karen made a motion to support the concept that Mad River would pay for supplemental specialized coaching; Anthony seconded the motion and it carried unanimously.
Karen moved to allow Nick to offer sessions with Trace and Benny once per week through the next board meeting at which time Nick would present an assessment of player attendance at the sessions, a plan for future training sessions, and a budget for the sessions. Anthony seconded the motion and it carried unanimously.
Guest:
Nick introduced Benny Griggs who is a speed trainer/certified trainer who helps the league with conditioning practices.
Benny spoke to the board regarding the techniques that he is using with our players to increase their speed and conditioning. He emphasizes instilling a strong work ethic in the players regarding their conditioning in order to better prepare them for soccer at the high school and college levels.
Benny’s fees for group trainings are $30/hour.
Board Reports (continued):
Pictures: All competitive teams will be invited to have pictures taken on August 19 at the Sports Complex. Times will be posted on the Website.
Recreation VP: Willow Creek is not in yet, but she is anticipating receiving information from them by Monday, August 14. There are, to date, 86 recreational teams registered. This compares with 82 teams from last year. She reported that she still needs coaches for some of the teams but is working on recruiting parents to fill those positions. There will be a recreational team coaches’ meeting on Thursday, August 10 at 7 p.m.
Chief Coach’s Report: There were no additions to Nick’s written report.
Sponsorship/Fundraising Committee:
· All the sponsors have been finalized and the layout has been completed for the sponsor information on the League sweatshirts.
· Sponsorships have been finalized for the tournament program which will include sponsors for all D1, D3, and D4 teams.
· There have been additional requests for scholarship support, but all scholarship funds have been expended for this year.
Referees: A refresher course for referees will be held on Sunday, August 13, at Sunny Brae Middle School from 1 to 6 p.m.
Fields: There will be no recreation practices on Friday in McKinleyville. The contract from MCSD is $1910 for Hiller Park for practice fields, game fields and the tournament.
Old Business:
· Background Checks: Kim Laney has notified the coaches that this new policy was in effect.
· Disciplining Coaches: Wendy asked Nick to follow-up on this carryover issue from the June meeting. Nick did not have additional information regarding this issue.
New Business:
· Coaching Appreciate Dinner. A tentative date has been set for the coaches’ appreciation dinner on Thursday, November 16th. Karen approached Abruzzi about helping to sponsor the dinner. They are willing to waive the set-up fee and the bar fee if we hold the event in the Plaza View Room. They have given us a quote for an hors d’oeuvres event for $1,500.
o Karen moved to hold a coaches’ appreciation evening with hors d’oeuvres and a no-host bar on November 16 at the Plaza Grill with Abruzzi handling the catering; Kerry seconded the motion. It was approved unanimously.
· Nominating Committee: Dave asked for volunteers to serve on the nominating committee for the upcoming year. Kerry, Anthony, and Susie were appointed to the nominating committee.
· Upcoming Events: The Redwood Classic will be held on August 19 and 20; the Jamboree will be held on August 26; the season begins September 9.
· Uniforms: Laura Middlemiss reported on the status of the uniforms. Many of the uniforms are in and she has been distributing them to the teams. She also reported that the League’s relationship with Bac On Trac has improved this year. Bac On Trac is carrying the League-approved duffle bags as well as the backpacks for sale and the price will include the bag, the patch (sewn on), and the player’s name or number. All uniforms will be provided in time for the Redwood Classic. Laura recommended that the League establish a Gold Club account through EuroSports in case we need to order additional pieces.
Next Meeting: The next regular meeting will be held on Tuesday, September 12, at 7:00 p.m. at the Church of the Joyful Healer.
Adjournment: There being no further business, the meeting was adjourned at 9:55 p.m.
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Mad River Youth Soccer League
Regular Board Meeting
September 12, 2006
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:10 p.m. by President Dave Johnson.
Board Members Present:
Wendy Howard-Aziz, Dan Birdsall, Karen Brandvold, Krista Carroll, Anthony Desch, Susie Diemer, Dave Johnson, Kerry Mayer, Kate Monahan, and Rebecca Nordquist.
Others Present:
Mark Higley, Eric Jones, and Nick Parker.
Approval of Minutes:
Karen Brandvold moved to accept for approval the minutes from the August board meeting; Anthony Desch seconded the motion and the board approved the minutes as submitted.
Treasurer’s Report:
Wendy presented the treasurer’s report which included a P&L Budget vs. Actual statement as well as a Balance Sheet for September to date. Wendy reported that the league should realize approximately $12,000 profit from the Redwood Classic Tournament, but promised to present the board with a detailed expense/income report at our next regular meeting.
Public Comments:
There were no public comments.
Registration:
Krista Carroll is still processing late registrations, but she will be done by September 15 as registration is now closed. Krista does not have final registration numbers for us yet, but her feeling is that registrations are down slightly from last year.
Board Reports:
Division 1 and Division 3
In Kim Laney’s absence Dave Johnson gave the D1/D3 report. Dave reported in general on the Redwood Classic Tournament noting that 57 teams participated in the tourney, that all the apparel was sold out, and that funds allocations to teams will be made this week. Dave reported that there were some problems with the BBQ and beer garden but overall the tournament went very well. Dave asked the board to begin thinking about a potential tournament director for next year as they must apply to CYSA fairly soon.
Pictures: The make-up day for pictures is October 5. Times will be posted on the Website.
Board Reports (continued):
Recreation VP: There has been some rough play at the U10 boys’ level which has led to a decision not to allow young referees at U10 games.
Chief Coach’s Report: There were no additions to Nick’s written report. Nick did reiterate his idea to have a D4 all-star program. Susie Diemer agreed to head up the all-star program for this year.
Sponsorship/Fundraising Committee:
Karen Brandvold presented her fundraising report which showed total fundraising efforts for 2006 in the amount of $33,500. The board thanked Karen for her wonderful efforts in this area.
Referees: Kerry reported that 20 U13, U14 players came out for a referee training which was conducted by Dan Birdsall and Rebecca Nordquist. The Board thanked Rebecca and Dan for their work and Rebecca, Karen, and Kerry for providing food and beverages for the youth referees.
Fields: All games scheduled for the Bloomfield fields have been moved to Hiller Park due to rough filed conditions at Bloomfield. Bloomfield has offered MRYSL the field if we pay for the upkeep. Karen Brandvold, Kate Monahan, Susie Diemer, Kerry Mayer and Dave Johnson volunteered to form a field committee to brainstorm ideas and options for securing more permanent field locations.
Old Business:
· Coaches’/Sponsors Year End Celebration: Will be held on November 16 from 5:30 to 8:30 p.m. at the Plaza Grill in Arcata.
· Nominating Committee: The nominating committee will meet soon to contact potential board members.
New Business:
· Office Space/Administrative Office Assistant: The board spent some time brainstorming ideas regarding securing a permanent office space for MRYSL as well as our ideas regarding the need for an office assistant to help with the regular administrative tasks that we have relied on volunteers to take care of. Dave Johnson, Krista Carroll, Rebecca Nordquist, and Susie Diemer volunteered to work as a committee to bring more concrete plans to the board regarding these issues.
· Chief Coach’s Performance Review: Rebecca Nordquist, Dan Birdsall, and Dave Johnson agreed to serve on an evaluation committee for the chief coach.
Next Meeting: The next regular meeting will be held on Tuesday, October 10, at 7:00 p.m. at the Church of the Joyful Healer.
Adjournment: There being no further business, the meeting was adjourned at 9:45 p.m. |
MRYSL
Minutes Oct. 10, 2006
Called to order 7:02 pm Tuesday 10/10
-Members present: Dave Johnson, Krista Carroll, Kim Laney, Susie Diemer, Anthony Desch, Karen Brandvold, Tahsanchat Wilson, Kate Monahan, Dan Birdsall. Others include: Nick Parker, Bruce McCarthy
-Minutes from 9/12 approved with change to add Krista Carroll to list of board members present. Approved as amended-Karen Brandvold, seconded-Krista Carroll.
-Treasurer report-none. Discussion re: accurate quarterly competitive reports.
-Public Input- Bruce McCarthy from D1 U14G interested in position of competitive responsibilities without board member or VP status.
-Coach Tim Laney asking for club fees to go to trainer for U12 D3 team. Decision: money to pay trainer needs to come from end of year funds, not club fees.
-Krista Carroll with complaints from parents regarding dry fields at Morris school and too small field at Hiller for U12 teams.
-Registration complete. 1117 players (847 rec and 270 class 1,3) Winter league meeting Nov. 4th down south.
Board Reports
-VP Comp. Kim is working on make up games schedules. Report issued on field fees paid by Mad River Classic Tourney and extra monies for teams. Discussion re: Karen initiating payment transactions for team club fees, report issued.
-Pictures retakes done, some teams still need to pick up their pictures at Hiller Sport Complex. Tahsanchat wants to have Hoopa pictures sent directly to her next year, should be no problem.
-Incident report- Hoopa child in U6 was man-handled by opposing team parent or coach. Parents not pressing charges. Dave is finding out whom and will follow up. Discussion re: positive coaching and pledges. Silent weekend (Oct. 21) at Hiller (U6 & U8). Susie is emailing coaches and organizing sign-up sheet for volunteers to greet parents and pass out “silent instructions”.
-Sponsorship letter shown from Eureka Reporter….looks great.
-All-stars will be Nov. 11 for U8 and U10. Recommendation to coaches: 1 or 2 players for their soccer skills, 1 player for their attitude and motivational leadership. Cost 10$
-Coaching Director report handed out. Nick wants to give special thanks to Anne Constantino from Southern Humboldt for all her work in soccer.
Action Item
League approves hiring of Registrar/ League Administrator. Move to accept by Susie Diemer, seconded by Karen Brandvold.
Board members (Krista Carroll not present) approve to hire Krista Carroll for said position. Move to hire by Kim Laney, seconded by Karen Brandvold.
Old Business
Coach’s appreciation dinner Nov 16th at Plaza Grill.
Nominations to the board: Karen Brandvold moves to nominate constituents Dan, Dave, Kate, Anthony and Jan Dooley, Brandie Ford, Kristin Reiner, Mickey Willis, Charlie Caldwell, Chuck Gleave, and Darcy Robins. Nominations seconded by Susie Diemer. All approved.
New Business
Strategic Questionnaire handed out by Karen. Please fill out and turn in at Nov. meeting.
Coach of the year committee: Rebecca, Nick, and Kim.
**November 14th next meeting
**December meeting, potluck at Karen’s. |
Mad River Youth Soccer League
General Meeting
November 14, 2006
Meeting Minutes
Call to Order:
The annual general meeting of the Mad River Youth Soccer League was called to order at 7:05 p.m. by President Dave Johnson.
Members Present: Dan Birdsall, Karen Brandvold, Krista Carroll, Susie Diemer, Tahsanchat Ferris-Wilson, Wendy Howard-Aziz, Dave Johnson, Kim Laney, Kerry Mayer, and Rebecca Nordquist.
Guests Present: John Davidson, Susan Dean, Doug Deppe, Wendy Ewald, Brandie Ford, Martin Garrett, Deborah Giraud, Mark Higley, Bruce McCarthey, Laura Middlemiss, Mel Nordquist, Nick Parker, Kristin Reiner, Pete Shepard, and Jim Watkins.
Public Comments:
A letter in support of the U12 D3 Girls’ program was read to the board by Wendy Ewald.
Dave Johnson read two letters from concerned parents:
· The first was a letter critical of the All-Star program which asked the board to reconsider its decision to support an all-star program at the U8 level.
· The second was a letter critical of the U12 Girls’ D1/D3 tryouts.
Debra Giraud presented a proposal to the board to develop a scrimmage/training squad and tournament team for boys ages 14 to 18 to play at select tournaments from the first of May to late August.
BOARD REPORTS
Tournament Financial Distribution:
Laura Middlemiss expressed her frustration in a lack of response to her email requests for clarification regarding the field fees charged to the team that she manages. Due to a lack of response, she came before the board to request information regarding the distribution of the team monies from the Redwood Classic tournament, specifically for the boys’ U18 team. Her team was charged the standard $450 field fee, yet they only practiced on MRYSL fields for seven practices. She is asking the board to reconsider these charges. Dave attempted to explain the policy as a way to minimize the intensive bookkeeping necessary to track teams’ individual practice dates. The boards’ intent was to simplify the process by charging a blanket fee for field fees and league costs. Laura advocated for increased clarity, transparency, and communication on the part of the board regarding changes in policies and procedures.
Approval of Minutes:
Karen Brandvold made a motion to accept the minutes of the October 10 regular meeting; Tahsanchat seconded the motion and it was approved.
Treasurer’s Report:
Wendy Howard-Aziz reported on the league finances. There were several questions regarding specific budget line items which Wendy attempted to address. A copy of the financial statement is attached to this document for reference. Kerry requested that a detailed budget sheet be presented to the board regarding the Redwood Classic Tournament. Wendy agreed to provide that statement at the next meeting.
Coaches’ & Referees’ Appreciation Party:
The appreciation party is scheduled for the Plaza Grill view room this Thursday, November 16, from 5:30 to 8:30 p.m. The Coach of the Year Awards will be presented, there will be a no-host bar, and the League will provide hors d’oeuvres.
Coach of the Year Update:
Nick briefly presented his philosophy of inclusiveness for the Coach of the Year awards, noting that the awards were open to recreational coaches and D3 coaches. He answered several questions about the process and heard several concerns about the process.
Registration Recap:
Krista noted two corrections to the registration recap.
New Business:
Kim Laney has been asked to participate in a survey regarding community soccer field needs for the next five years. She will be providing them with information from our perspective.
ELECTION OF OFFICERS
Introduction of Nominees:
Each of the nominees introduced themselves and gave a brief explanation of why they were interested in serving on the MRYSL board.
Karen Brandvold moved to nominate Dave Johnson, Kate Monahan, Anthony Desch, Brandie Ford, and Kristin Reiner; Wendy Howard-Aziz seconded the motion and it was approved unanimously.
On behalf of the Board of Directors Dave thanked Dan Birdsall and Rebecca Nordquist for all their work on behalf of the children who play through MRYSL.
Board member Krista Carroll will also be shifting her role from that of Board Member to Registrar/League Administrator. Dave also thanked Krista for her work on behalf of the League.
Recap of Year:
Karen reported on her work with the scholarship and sponsorship committees, noting that her committee was able to raise over $30,000 in sponsorships for this year.
Debra Giraud volunteered to work on a publicity committee for the upcoming year if the League determines that would be helpful.
Krista Carroll reported on the upcoming Spring League registrations. Krista asked that people contact her if they are interested in formulating teams for the spring league.
Rebecca Nordquist reported on the recreation league. Refereeing for U6/U8 went very well and concessions earned an average of $300 per weekend.
Kim Laney reported that there are still D3 teams are still wrapping up their regular season. She recommended that we take a look at the scheduling process for next year. She also noted that there is still discussion ongoing regarding the spring tryout process.
Dave reported that the League website is undergoing regular updates which have helped reduce the volume of hot-line phone calls the League is receiving. He encouraged everyone to utilize the website as an information source to keep updated on league events. Dave also reported that the Board voted to fund a registrar/league administrator position and that Krista Carroll has been selected to fill that position. The League has also secured office space and will be moving into that space as soon as it is available. The office will be located across from Jacoby Creek Elementary School in the Rogers’ Garage building. The office will provide a central location for all League business to take place and will serve as a clearinghouse for all documentation related to the League’s operation.
Susie Diemer reported on her work with Silent Saturday and was encouraged by the atmosphere on the fields. She has many suggestions for improving the process of communicating the intent of the weekend and she looks forward to making those changes for next year. She thanked Dan Birdsall for the help he offered her during the All-Stars tournament. Susie felt that it was a very positive experience for not only the players, but for the coaches and the families.
Dan reported that most of the equipment has been acquired for the younger teams. He reported that the skills development was excellent in these younger teams and that the response to the small-sided teams has been uniformly positive from both coaches and parents.
Wendy reported on her work as Treasurer this year after having taken in on mid-year. She is working on streamlining the reporting process and is looking forward to fine-tuning the process.
Kerry reported her work as Secretary this year as well as her work on the fundraising, scholarship, and nominating committees. She was also very pleased to work with Rebecca and Dan on recruitment and training of junior referees for the League this year and looks forward to continuing that work next year.
Dave gave a quick fields update regarding the development of a D3 U10 field at Pacific Union which will free up a large field at the Sports Complex. He continues to work with Bloomfield to regain access to the fields there.
Laura Middlemiss thanked everyone for their cooperation this year as she attempted to implement new procedures regarding uniform ordering. The existing D1 teams have been provided complete home and away uniform sets. The teams appeared to be happy with the uniforms. A new set of D3 uniforms were purchased and next year she will complete the D3 uniform purchase. The D3 U10 program will be receiving a higher grade uniform next year with red jerseys, white jerseys, and a black short. She is working with Dave at Bac on Trac to maintain records of League apparel inventory so that parents are able to fill in supplementary apparel pieces during the year. Laura thanked Amy Uyeki who provided the artwork for the League this year. Uniforms need to be returned at this point in the season. If the uniforms are not returned, players will not be allowed to register for the upcoming season. She is counting on team managers to facilitate the return of uniforms. Her expectation is that uniforms will be returned to her no later than December 1.
Krista reported that the registration process went much more smoothly this year than last. She was better able to handle the incomplete registration packets. She’s looking forward to being able to consolidate the registration process in the new office. Her biggest challenge this year was having people try to work around the appropriate channels in an attempt to register their players.
Dave reported on the referee coordination this year. There was still an issue with refs not showing up when they were supposed to, but many people stepped up to assist. Rebecca suggested that we schedule an early January refereeing clinic in order to attract the cadre of younger referees that have shown a great interest in building their refereeing skills. There was consensus that a weekend training session would be the best for our local population. Dave reported that the League is working on setting a training session for January.
Nick will provide a much more detailed report for the January training and goal-setting meeting. Karen requested that all board members submit their survey forms to her as soon as possible. Dave also encouraged everyone to complete and submit those forms.
Susan Dean reported on the team accounting process for the year. She has been handling this process for the last seven years and is ready to hand it over to another volunteer. Dave thanked Susan for her years of service to the League and communicated the League’s appreciation for all her hard work.
NEXT MEETING
The next meeting of the Board will be a vision/goal-setting meeting for the League for the upcoming year. This meeting will be held on December 12 at the home of Karen Brandvold.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:10 p.m.
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Planning Meeting December 2006 |
Mad River Youth Soccer League
Board Planning Retreat
December 12, 2006
Meeting Minutes
Call to Order:
The annual planning meeting of the Mad River Youth Soccer League was called to order at 7:00 p.m. by President Dave Johnson.
Board Members Present:
Wendy Howard-Aziz, Dan Birdsall, Karen Brandvold, Krista Carroll, Anthony Desch, Susie Diemer, Brandie Ford, Dave Johnson, Kerry Mayer, Kate Monahan, and Rebecca Nordquist.
Others Present:
Nick Parker.
After agreeing to the ground rules of how the session would take place, Board members engaged in a brainstorming session to determine how best to achieve both our annual goals as well as our long-range goals. The following goals were discussed:
ANNUAL GOALS
The following annual goals were discussed, with incremental steps prioritized for action during this calendar year.
Annual Goal #1: Increase Communication and Publicity
Board members decided to focus on the following action steps this year:
1. Establish an annual calendar of events to be distributed to all interested parties.
2. Increase volunteers in the area of communication and publicity.
3. Provide a centralized conduit of information that accurately reflects the leagues decisions, policies, and programs. (Board agreed this would be the office staff person -- working in consultation with appropriate board members -- who would most frequently be fielding phone inquiries.)
4. Establish a clear set of protocols regarding league policies to ensure that communication is consistent.
a. Provide orientations to all team parents/team managers immediately after they have been identified.
b. Prepare uniform team binders to provide teams with consistent information.
c. Hold a beginning of the year dinner by age group to provide orientation.
5. Increase communication vehicles to include a regular newsletter. Rely less on the League website as the sole external communication vehicle.
Annual Goal #2: Achieve Balance Between Competitive and Recreational Programs
Board members decided to focus on the following action steps this year:
1. Create a clear “chain of command” for all programs.
2. Increase structure of competitive programs.
3. Create a consistent “menu” of offerings for players at all levels.
4. Restructure the coaches’ council.
5. Let coaching needs drive coaching hires.
6. Don’t entertain specific player/coaching/team manager concerns and complaints at board meetings. Eliminate the airing of “hearsay” and rumors during board meetings.
Annual Goal #3: Achieve Clear Financial Plan/Accounting Structures
Board members decided to focus on the following action steps this year:
1. Provide reports re: budget vs. actuals at each board meeting.
2. Centralize accounting with clear protocols.
3. Provide training to board members on how to read financial statements.
4. Approve annual budget by January of each year.
5. Create a three to five year strategic plan with budgets.
6. Discuss fee increases.
7. Supplement monthly financial statements with graphics.
8. Establish more frequent meetings of the financial advisory committee.
Annual Goal #4: Clarify Board Structures & Duties
Board members decided to focus on the following action steps this year:
1. Calendar goals on monthly agendas to ensure that they are discussed and action is taken.
LONG-TERM GOALS
Long-Term Goal #1: Secure All-Weather Field/Indoor Facility
Board members decided to focus on the following action steps this year:
1. Pursue a potential partnership with the City of Arcata regarding the Bloomfield School Field.
Long-Term Goal #2: Improve Coach Recruiting/Training/Retention
Board members decided to focus on the following action steps this year:
1. Establish a Coaching Development pyramid.
a. Partner with HYSL to provide free or low-cost coach training.
b. Experienced coaches to mentor new coaches.
c. Provide coaching training in January each year.
d. Clarify coaching payment structure.
e. Establish an education plan and consistent requirements for coach advancement.
f. Provide multi-level coaching academies to develop coaching skills.
Next Meeting: The next regular meeting will be held on Tuesday, January 9, at 7:00 p.m. at the Church of the Joyful Healer.
Adjournment: There being no further business, the meeting was adjourned at 10:15 p.m. |
MRYSL January 9, 2007 Meeting Minutes
Meeting called to order at 6:38 p.m.
Those in attendance: Karen Brandvold, Kristin Reiner, Brandie Ford, Susie Diemer, Nick Parker, Anthony Desch, Wendy Howard-Aziz, Dave Johnson, Tahsanchat Ferris-Wilson, Mary jean Wachter, Andy Jensen, Pete Shepherd, Laura Middlemiss, Martin Garrett
Secretary report:
Minutes from last meeting approved: Karen Brandvold moved, Anthony Desch second, unanimous approval.
Finance report: Wendy Howard-Aziz
Discussed budget. Net income is $1900.00. Increase in fees to CYSA. We may have to increase our registration fees also.
Tahsanchat recommends a percentage breakdown for the cost of registration.
2nd idea: break out Recreation from Competitive to see if each pays for itself.
Brandie asked to see how the budget for uniforms works-will possibly break out to competitive and recreation.
There is $16,000 in competitive and administrative accounts as of now.
Karen spent some time explaining how to read a budget.
Kristin asked about possibly recycling recreation uniforms as a way of saving money. Laura M. explained it is very difficult t get all of the uniforms returned. Kristin also brought up Pass Back, a program whereby a group collects and donates used uniforms to Third World countries. Kristin will bring more information.
Anthony motions to approve the finance report. Karen seconds. Unanimous approval.
Public Input.
Laura Middlemiss requested the move up of three players. Letters of recommendation were submitted. The request was for Mouse Diggins, Lynae McCarthy and Julia Middlemiss to move up from U14 D1 to U16 D1 to play winter and spring 2007. Karen B. moved to approve the move ups, Anthony seconded the motion. Move ups unanimously approved.
Election of new board members and officers:
There are two opening on the board. Andy Jensen (present) and Midge Brown (not present) are interested. Martin Garrett is not as interested.
Andy Jensen's background (as told by himself): Went to HSU, is an executive recruiter for telephone companies. Coached U8 girls recreation for two years. Has a recreation slant. Will continue coaching in recreation.
Laura M. spoke about Midge Brown and Krista added Midge is involved in the league already.
Karen moved to elect Andy and Midge. Wendy seconded the motion. Unanimous approval.
Dave elected president-2007 is his last year as president.
Kim Laney and Brandi Ford elected co-vice president of competitive.
Kristin Reiner and Susie Diemer are elected co-vice president of recreation.
Kerry Mayer is elected Secretary.
Wendy Howard-Aziz is elected Treasurer.
Karen Brandvold moved to accept new members and positions. Anthony seconded the motion. Unanimous approval. Welcome new board members!
New Business:
Calendar:Krista
Tryouts for U12 D1/D3 March 3/4. Discussion about tryouts times/days/format. Martin recommended the same weekend each year.
Decided to have a Spring League paperwork day Feb 9/10. Coach will follow up with tryout/practice if a new team, existing team or excess players show up. There is a different protocol for a new team vs. an existing team.
Discussion about soccer players from HSU getting donations in trade for evaluations at tryouts.
Idea to have movie fundraiser the weekend of tryouts.
U10 D3 tryouts last weekend in April.
Organization chart-much discussion.
Camp: I didn't get anything here. oops.
Academy U10: Prepare for that coming in Spring. Nick recommends Martin or Luke.
Scholarships: Discussion. Karen will reconvene the scholarship committee. Idea about older kids working with younger kids in exchange for scholarship.
Joe Homen's Myst U18 girls has folded. The young women have played together in soccer for years.
Registration fees for Spring league are $45. Karen moves to change fees to $65.00 . Anthony seconds.
Karen ammends motion to state fees are $85 for new spring players. Anthony seconds. Unanimous board approval.
Susie brought up partnership with City of Arcata on all-weather field. Asked if board would like her to ask what they need from us to keep grant going? Yes, board would like Susie to ask.
Nick has officially resigned as the Coaching Director of MRYSL.
Finis. |
Mad River Youth Soccer League
Regular Meeting
February 13, 2007
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 6:30 p.m. by President Dave Johnson.
Members Present:
Karen Brandvold, Midge Brown, Jeff Corral-Ribordy, Anthony Desch, Brandie Ford, Andy Jensen, Dave Johnson, Kim Laney, Kerry Mayer, Kate Monahan, and Kristin Reiner.
Guests Present:
Cindy Allard, Krista Carroll, John Davidson, Doug Deppe, Pete Fuller, Mike Lorig, Rebecca Nordquist, Nick Parker, and Pete Shepard.
Office Manager’s Report:
Krista Carroll reported that the new league office is open for regular hours on Monday, Wednesday, and Friday from 9 a.m. to 2 p.m. and is located at 1309 11th Street in Arcata. The phone number is 822-3333.
Public Comments:
Rebecca Nordquist asked the board to support her son, Robert’s, request for a move-up for the Spring League.
Special Presentations:
Jamie Kent from Soccer Challenge pitched their summer soccer camps to the board of directors asking MRYSL to make a commitment to promoting one of their week-long camps. Kerry moved to commit to enter into an agreement for a one-week camp (8/13 – 8/17/07) with Soccer Challenge; Anthony seconded the motion. The motion carried.
Jason Seton of the McKinleyville Community Services District addressed the board regarding MCSD’s plans to build two collegiate-sized soccer fields at the Hiller Sports Complex. They have approximately $50,000 of unrestricted monies that they may use at their discretion and would like to put that money toward building the soccer fields. There are additional monies that may be able to be used for this as well. They are looking for partners to join in with them to progress on the development of these fields and would like MRYSL to assist. Dave indicated to Jason that MRYSL will use its communication resources in an attempt to secure assistance with grading, etc. for these new fields. Jason also offered to publicize our registration period through their signs that are placed at the Central Avenue entrance to McKinleyville. MRYSL will put together a working group to assist Jason in this endeavor. Jason invited any members of the MRYSL board to attend MCSD’s next board meeting on March 21. Brandie Ford will work with Jason to set up a time for an ad hoc committee of MRYSL and MCSD members to meet regarding this project.
.
Approval of Minutes:
Karen Brandvoldmade a motion to accept the minutes of the December 12 planning meeting and the January 9 regular meeting; Anthony Desch seconded the motion and they were approved.
Treasurer’s Report:
Karen Brandvold notified the board that she and Wendy Howard-Aziz decided to switch roles with Karen assuming the tasks of treasurer and Wendy assuming the planning role for the Redwood Classic Tournament. Karen explained the new monthly financial reports that she will be providing for the board.
Karen also presented an analysis of recreation program expenses which indicate that the cost per player totaled $78.41 with registration fees and recreational sponsorships totaling $76.47 per player. Karen’s recommendation would be for us to increase our recreation registration fees from $60 to $65 per player. Midge Brown moved to increase the recreation registration fees per Karen’s recommendation (keeping the multiple child discount in place); Kristin seconded the motion and it carried unanimously.
Karen also distributed a change in league policy regarding DI/DIII Deposit and Expense Reporting which will make each team manager responsible for providing consistent information to the league treasurer regarding deposits and expenses for their team. Kim moved to accept the new deposit and expense reporting protocols; Anthony seconded the motion and it carried unanimously.
Old Business
Calendar: Dave asked that board members email Krista if they have changes to the calendar as it was presented.
Organization Chart: Dave presented the proposed organization chart and asked members for any feedback they may have.
New Business
US Club Soccer Affiliation: Dave reported that Debra Giraud is attempting to put together a team of older players who are affiliated with US Club Soccer. This team, comprised of 14 –18 year olds would play during the summer. She is asking the league to endorse this arrangement and to provide uniform usage and field consideration. She is anticipating that she would need at least 50 kids to sign up to make it feasible. Karen Brandvold moved to have our competitive VP to investigate this proposal and to report back to the board; Anthony seconded the motion and it passed unanimously.
Humboldt Sponsors Grant: Karen reported on a grant opportunity that she is working on to provide additional support for the League’s financial assistance program.
MRYSL Mailing Labels: Pete Shepard requested that the league provide him with a copy of our mailing labels so that he may promote his summer camps. Andy Jensen moved to provide the labels for Pete, Karen seconded the motion and it carried unanimously.
Bank Signatories: Kerry Mayer moved to approve the recommended signatory list for the League’s banking business – including the president, Dave Johnson; the vice-president, Kim Laney; the treasurer, Karen Brandvold; and the secretary, Kerry Mayer. Karen Brandvold seconded the motion and it was approved unanimously.
BOARD REPORTS
Recreation Program:
Kristin has made initial contact with a photographer to establish team photos. Kristin has also met with Rebecca Nordquist to discuss transitioning from Rebecca’s leadership to Kristin and Susie Diemer. Rebecca is working the Kristin and Susie to recruit volunteers to assist with the recreation program.
Cindy Allard has agreed to handle the recreation uniforms again this year. Rebecca will continue to work with Cindy on uniforms. Karen and Laura Middlemiss met with Bac on Trac regarding uniform ordering and she suggested that the recreation division may want to work with him as well. Rebecca has not been satisfied with her dealings with Bac on Trac having experienced delays and incorrect orders.
Competitive Program:
Kim reported that the Competitive Advisory Council comprised of members Bruce McCarthy, Allen Exley, John Davidson, Kim Laney, and Brandie Ford met on February 6. There were four requests for player move-ups for the Spring League which the advisory council agreed to support.
Karen moved to table the move-up discussion until we have more concrete information regarding the composition of the two teams under discussion, but no later than February 26; Anthony seconded the motion and the motion carried.
Move-up Policy:
Dave presented the league’s move-up policy for approval. Karen moved to incorporate Andy Jensen’s suggestions regarding coach’s sign-offs into item #4 on the move-up policy; Anthony seconded the motion and it carried.
Spring Academy for U10s:
Nick Parker presented his ideas for an eight-week U10 Spring Academy similar to last year’s program with the key difference being that he is proposing to stay with each of the seven teams throughout the fall season, working with both the players and the coaches. He would also work with an all-star team that he would coach and bring to various jamborees during the fall.
Karen moved to name Nick Parker the Master Coach of the U10 D3 program as delineated above with the intention of finalizing the financial aspects of the program at the March meeting; Anthony seconded the motion and it carried.
Fall Tryouts:
Kim presented her timeline for the fall tryouts which has D1/D3, U11 through U14 players trying out the weekend of March 3 and 4. Kim will be sending postcards to our mailing list announcing fall tryouts.U10, D3 players will tryout the weekend of April 28 and 29. Players older than 14 will tryout during the spring league practice sessions with times/dates to be determined later.
Sponsorship Fundraising/Financial Assistance:
Kerry presented the new guidelines for the financial assistance program and distributed the new application form and guidelines. Midge moved to approve the financial assistance program as presented; Anthony seconded the motion and it was approved. Rebecca Nordquist volunteered to assist the financial assistance committee with securing the volunteer commitment from the recipients.
Midge Brown presented the 2007 sponsorship program to the board. Karen moved to approve the 2007 sponsorship program, Anthony seconded the motion and it carried.
Referees:
Anthony reported that he has been assigning refs to the winter league games and all is progressing well.
Redwood Classic:
Dave announced that, with Wendy Howard-Aziz’s resignation from the board, the league needs to appoint a tournament director for the Redwood Classic. Kate Monahan and Midge Brown volunteered to co-chair the Redwood Classic Committee for 2007.
Executive Session: The board members adjourned to executive session to discuss the requests for move-ups that have been submitted for spring league play. No action was taken in executive session.
Open Session:
Move-up Policy: Karen Brandvold moved that the board adopt a D1/D3 move-up policy that states that there will be no move-ups beginning for the Fall ’07 season. The motion was seconded and was unanimously approved.
NEXT MEETING
The next meeting of the Board will be on March 13 at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:15 p.m. |
Mad River Youth Soccer League
Regular Meeting
March 13, 2007
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 6:35 p.m. by President Dave Johnson.
Members Present:
Karen Brandvold, Midge Brown, Susie Diemer, Brandie Ford, Andy Jensen, Dave Johnson, Kim Laney, Kerry Mayer, and Kristin Reiner.
Guests Present:
Dan Birdsall, Michael Campbell, Krista Carroll, Jan Doolley, Alan Exley, Joe Homem, Sandy Macfarlan, Kate Monahan, Erin Mooney, Darcy Robbins, and Lynn Watkins, Pete Shepperd.
Approval of Minutes:
The minutes were approved as corrected to reflect that Jeff Corral-Ribordy and Kate Monahan were in attendance at the meeting as guests.
Treasurer’s Report:
Karen Brandvold reported that the league’s balance sheet to date reflects total liabilities & equity in the amount of $15,611.00. Karen is still working to reconcile the competitive team accounts and is making good progress toward that end.
President’s Report:
Dave gave a brief rundown of MRYSL’s history and local jurisdiction, noting that this registration period marks the third year of MRYSL’s existence. Dave reported that the league’s goals to date have included working on developing the player pyramid, beginning with U6, moving to U10, and on up. Dave gave Nick Parker credit for developing this pyramid which has been an instrumental part of the league’s work over the last three years. Dave reported on the league’s most recent vision/planning meeting which was held in December of 2006, articulating the overarching goals identified by the league for this year. He noted that these goals are posted on the league’s website. Other league work include investigating the possibility of a boy’s US Club Soccer program and for supporting an ombudsman’s program for players and coaches. It was also the league’s goal to offer a D1 program for at least every other age category and a D3 program at each age level. Recent accomplishments of the league include the incorporation of spring soccer which allows MRYSL players to play year-round if they desire as well as the establishment of a league office in Arcata.
VP Competitive Report:
Kim Laney reported that the primary focus of the Competitive Committee has been to facilitate tryouts for both spring and fall seasons. Her committee made several suggestions for improving tryouts including having more physical space for tryouts to enable coaches to clearly see individual players; creating more quantitative measures upon which players would be judged; removing established coaches or potential coaches from rating players with an eye toward minimizing any potential biases from the rankings. Several board members expressed a concern that by prohibiting the coaches from the tryouts may be counterproductive and could serve to further alienate our coaches. Alan Exley addressed the key issue was developing quantitative measures to assess players. Exley conceded that by having quantitative measures in place it would eliminate any potential coaching bias from the assessment.
Public Comments:
Susie Diemer: Wanted to remind everyone that the league is evolving and that the recreation teams are not bad places to play.
Luke Coehlo: (Parent of a player. Expressed his support for forming an “A” team and a “B” team in age groups if there are enough players.
Darcy Robbins: (Parent of one of Joe Homem’s players.) She expressed her opinion that Homem’s team was essentially forced to go to Class I last year when they should have been playing at Class III and she resented that outcome. She advocate for making a solid, competitive Class III team and expressed her belief that we’ve created DIII teams and made them play DI and created DIV teams and made them play DIII.
Mike Campbell: (Parent of one of Joe’s players.) Argued in support of playing at the Class III level.
Dan Birdsall: Believes that age-pure teams are a good thing and can be helpful to build skills.
John Davidson: (coach) Reiterated that the “age pure” philosophy is a philosophy that comes from the league and he expressed his belief that sometimes the strongest team is a mixed age team.
Lynn Watkins: (Parent of a player.) Expressed her belief that the league caters to the lesser-skilled players to the detriment of the more highly skilled players. She feels the league should put out the best teams it can field and that can be competitive. She also questioned the suggestion for a D4 “All-Star” team, noting that such a team could be met with a great deal of resistance.
Erin Mooney: (Parent of a Girls’ U11 player.) She suggested that the league needs to make a decision regarding equal teams, no cuts, developmental teams versus cuts, best teams are formed, and competitive teams with a strongly supported recreational program.
Joe Homem: (coach) Wants to help select the best U12 D3 girls team that he can and he also is willing to volunteer to coach the U12 girls recreational team as well.
Dave Johnson: Wanted to clarify that the league did not force anyone to play D1 last year. Also, by definition, D3 is developmental and D1 is competitive.
Doug Small: (parent of a player on Joe Homem’s team.) He noted that even though his daughter’s team lost a lot, she had a great season as a D1 player. He advocates for players to play to the highest competitive level as possible.
Midge Brown: (parent of a player.) She shared that her son’s worst experience was as a player on a D3 team that was really a recreational team. She supports having players playing at the highest level they can.
Pete Shepard: (coach) Reminded the league that CYSA mandates that we provide a place for our best players to play. He believes that place is D1.
Nick Parker: (coach) He noted that the league still has philosophical issues to grapple with regarding competitive and developmental levels. He believes the solution to the U12/U11 girls’ issue is to allow a chosen D3 team (some of whom will be U11) and put the rest into a recreational-type program that Joe Homem would be involved with. He believes that if we don’t do that, we’ll have two teams with many U11 players playing against better U12 teams.
Sandy Macfarlan: Offered her support of Joe Homem’s plan.
Old Business
Hiller Update: Brandie Ford reported that she and Heath visited the Hiller site and that Heath has volunteered to do the grading to build two additional collegiate-sized fields at Hiller Park. She believes that this work will be able to be started within the next few weeks.
Move-up Policy: Dave indicated that there had been some request to revisit the move-up policy.
Pete Shepard questioned the board’s decision to change the move-up policy and would have liked the opportunity to lodge his formal protest. Midge Brown agreed with Pete that there should have been more input regarding the policy and she thought the decision was premature. She also noted that the rules should be followed, whatever they are.
Dan Birdsall spoke about the proposal he submitted to the board with the hope that the board take action to change their decision regarding move-ups.
Dave reported on the research that he completed regarding other league’s move-up policies. Most leagues have a “no move-up” policy. Where league’s have move-up policies, they are almost solely based upon talent, not grade-level, and that coaches are not consulted in the process of move-ups. Dave has asked that the competitive committee review the move-up policy and make recommendations regarding the move-up policy to the full board.
New Business
Update Registration Information: Dave circulated a copy of the MRYSL registration announcement for the board’s review. There were many suggestions regarding updating the form including adding the new office address and phone number, changing the “scholarship” announcement to an announcement of “financial assistance,” adding the new MRYSL logo, and translating the form to Spanish, among others. Registration forms will be accepted at the League office. Additional on site registration will occur on May 10 from 5 to 7 pm at Sunset Elementary School, May 19 from 11 am to 2 pm at Church of the Joyful Healer, and May 31 from 5 to 7 pm at the Church of the Joyful Healer.
Newsletter: Dave indicated that information is being collected for the upcoming newsletter that will go out in April with the registration materials. He is in the process of putting the information together and is recruiting someone to complete the layout.
Update Team Fundraising Policy: Midge, Karen, and Andy worked on updating the fundraising guidelines for MRYSL teams. Midge noted that the most significant changes had to do with the fact that any monies carried over from one year to the next would follow the team, provided the team stayed intact (with at least seven returning players). If the team is not intact, the money would revert to the League for player financial assistance fund, coach education fund, or field equipment funds, depending upon the need. The team fundraising limit was raised to $7,000 per team.
Kim moved to accept the new fundraising guidelines as amended; Susie seconded the motion and it carried.
BOARD REPORTS
Recreation Program:
Kristin and Susie met to brainstorm coaching ideas for the recreational league and they will be meeting with Nick to further develop their ideas.
Competitive Program:
Kim reported that she had attended the Division I Coordinator’s meeting last week and that Kurt Barthell will be our area’s league liaison person.
Tournament:
Kate has reserved the fields for the tournament, but she needs a check for $800 payable to the City of Arcata for the use of the fields and the kitchen. She also notified the board that the City of Arcata is going strictly by the book this year which could lead to increased tournament expenses. She would like to approach the City of Arcata to ask for a waiver on some of the regulations. Karen volunteered to work with Kate on the best way to approach the city council to plead our case.
Referees:
Dave reported that the referee clinic went well with 9 individuals taking the refresher course and 8 new participants.
U10 Spring Academy:
Brandie made a proposal for a U10 Spring Academy to be organized by Nick Parker. Brandie estimated the total cost of the Academy would be approximately $670. To break even on expenses, it would be necessary to have 27 players sign up with a $25/fee each. Last year there were 45 to 50 children enrolled in the spring academy. Brandie recommended that the league approve the proposal outlining the U10 Spring Academy. After some discussion, the proposal was amended to target only U10 D3 players and to suggest a $25 donation instead of a set fee.
Kerry moved to accept Brandie’s proposal; Karen seconded the motion and it was approved as amended.
Bulk Mail Permit:
Karen moved to obtain a bulk mailing permit for the league; Susie seconded the motion and it carried unanimously.
Fields:
Karen reported on the negotiation meeting with Bloomfield school to secure the use of their fields for the calendar year. The lights are not currently operable and it would cost approximately $3000 to fix them. If we entered into an agreement with Bloomfield, the school will be responsible for maintaining the field; the league will be responsible for lining it. It would serve as an additional practice field for the league.
Challenge Soccer Camps:
Karen reported that the Challenge Soccer Camp staff would like to provide clinics during the weekend of tryouts. She asked if Krista would be able to work with Jamie at Challenge Soccer to coordinate this. Krista agreed to follow-up with them.
Executive Session:
The board adjourned to executive session. In executive session the board took the following action:
The board voted to deny the request to have Jim Watkins’s coach’s pass forwarded to him.
Kim Laney nominated Jan Doolley to the Board of Directors; Susie Diemer seconded the motion and it was unanimously approved.
Kristin Reiner moved to accept the recommendations of the Competitive Committee regarding fall team formation as follows: Approval of a U11 D1 Boys’ team, approval of a U12 D1 Boys’ team, approval of a U12 D3 Girls’ team (blended with U11 players). Midge Brown seconded the motion and it was approved by a vote of 5 to 4.
ANNOUNCEMENTS
There will be a mandatory D1 and D3 Coaches Managers’ Meeting on April 3 at 7 p.m. at the Church of the Joyful Healer.
The D3 Tryouts for U10 players are scheduled for April 28 and 29 with location and times to be determined.
NEXT MEETING
The next meeting of the Board will be in April at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at 11:15 p.m |
MRYSL April 10, 2007 meeting
People present: Midge Brown, Brandi Ford, Susie Diemer, Krista Carroll, Dave Johnson, Anthony Desch, Andy Jensen, Karen Brandvold. Guests: Nick Parker, Pete Shepherd, Joe Homen
Treasurer report: Karen handed out the finance report. See report for details. Karen stated that in the future she will mail the finance reports to board members before the meeting so people can read over the information prior to meetings.
Corrections to March 2007 minutes: Pete Shephard was in attendance and Nick Parker did not…(please have Nick fill this in)
Motion to accept corrected minutes: Karen Brandvold, Anthony Desch second, motion passes.
Public input:
Pete Shephard: has been running his camps for 28-29 years; slways independent of MRYSL. Would like the camps to fall under the umbrella of MRYSL.
Krista Carroll: representing another parent. This parent perceived a conflict with U14 tryouts and feels it should be a U14 D3, blended U13/14 D3 (well,,that doesn’t make sense-sorry!)
Brandi Ford representing JD: Soccer abroad. Krista took information to office. Nick added that Kevin O’Neil, a parent on Nick’s team, is interested in organizing a team for a soccer camp in Europs.
Krista Carroll: 7 players have left our league due to re-tryouts and the lack of calling players and letting them know their status with a team.
Dave Johnson: has asked the competitive committee to evaluate the D1/D3 program. Encourages them to hold round table meetings to get input from the community. Has started outlining things that need to be addressed. The last two years haven’t gotten any better because D1 is new. Now there is the new move up policy that adds to the situation.
Andy Jensen: Santa Cruz league has an appeal process for reconsidering board decisions. We do too-a CYSA rule. PAD committee handles problems. All of our bylaws are on our website. Dave will make more user-friendly.
Nick Parker: Eel River is open to the idea of collaboration with our league . Krista says some in Eureka are too.
Dave Johnson: there is a meeting June 9 in Benbow. Dave is going. Representatives from Del Norte, Eureka, Ukiah, the coast will be there working together. Other board members are welcome to attend. There is talk of a division 4 round robin U12/U14 with Crescent City. Mad River and Eureka are in favor. Del Norte is not sure about driving down. There is discussion about 8 vs 9 players on U10 D3 teams. Eureka wants 9. Dave has put out feelers about a D1 club-differing responses.
Nick Parker: thanks to Anthony and Pete for making last weekend go so well (with the Oregon teams).
Krista Carroll: Registration report: We are waiting for flyers to be printed in Spanish. Susie, Krista and Kristin will be stuffing envelopes for rec registration. Andy says he will help. LeagueOne computer registration program through CYSA-on-line registration- $3/player for a check, $1 plus 6% for credit card or debit. Discussion- do debit/credit only. Put breakdown of fees on the website.
Karen Brandvold moves to offer LeagueOne online registration, credit/debit only, for $5 service charge. Midge Brown second, motion carries.
Andy Jensen: Arcata Fire Dept. does not put up the banner across G Street. Susie will ask Mike Rice about it.
Hiller Park update: Brandi Ford- there is a change in the grading for the fields so now there are going to be 3 fields instead of two. Brandi will double-check to make sure we still have 2 collegiate size and have a 3rd.
Brandi Ford: U10 D3 tryouts: committee recommendations-see handout. Discussion on costs, discussion on quantified evaluation method.
Karen Brandvold moves to adopt the recommendations of the competitive committee for U10 D3. Susie Diemer seconds. Motion carries.
Summer US Club-Dave Johnson had a meeting. Not going all that well. Anthony Desch said he left it up to Neil to get his group involved and if interested get word of mouth going. US Club being supported by Deborah Giraud. MRYSL is associated be name with US Club.
New business:
Midge Brown was going to co-direct the Redwood Classic and be the concessions manager but cannot do it. She spoke with Kate Monahan.
Brandi Ford-as VP of competitive-she needs help-another VP. The fall coaches /managers meeting will be Wed Ma 9, 6:30 pm at Joyful Healer.
Susie Diemer-Recreation report-covered ideas she and Kristin Reiner had been discussing to improve coach education and support-online and on the field.
Sponsorship/Fundraising: Midge-$40/year to be a member of Arcata Chamber of Commerce. City manager of Arcata, Michael Hackett, is interested in getting involved with the league.
Andy Jensen: Photo with $1000 check from Co-op’s Sue Coulter. Mad River Lumber has said they will give $2500.
Arcata Eye has been great about supporting us and reporting our news. Let coaches know to email John Saveliff about team info so he can put on the website. Midge will then send that information into newspapers and radio.
Referees: Anthony Desch- fees needed to increase or fees stay the same and travel fees increased. Anthony motioned to increase travel fee from $5 to $7.50 if traveling farther away from Arcata to Big Lagoon. Andy Jensen second. Motion carried.
Joe Homen-we need to have our referees on same page with Oregon league rules.
All-weather field update: Nick Parker. Nick will research the Redding fields. Kirk Girard with the County thinks an all-weather field is doable. We must answer at next board meeting-why do we want an all-weather field? That will decide where it will be located. Coast Central Credit Union has an interest in helping. A possible collaborative effort with HSU? Andy will talk with the man in charge of facilities at HSU (they are building an all-weather field soon).
Susie will go to City of Arcata as we would like 2 all-weather fields to play soccer all year in all kinds of weather. (Is this correct?)
|
Mad River Youth Soccer League
Regular Meeting
May 8, 2007
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:05 p.m. by President Dave Johnson.
Members Present:
Karen Brandvold, Anthony Desch, Jan Dooley, Tahsanchat Ferris-Wilson, Brandie Ford, Dave Johnson, Kerry Mayer, and Kristin Reiner.
Guests Present:
Krista Carroll, Angie Fanucchi, Molly Glasper, Karen Hammer, Joe Homem, Molly Nylander, Elisabeth Pajara, Nick Parker, and Darcy Robbins.
Public Comments:
Board representatives from the Eureka league were present to register their concerns about the alleged violation of CYSA rules regarding the poaching of U12 D3 girls by a MRYSL coach. There was extensive public comment regarding the specific situation.
Approval of Minutes:
The minutes were approved as distributed without objection.
Treasurer’s Report:
Karen Brandvold reported that the league posted net income over expenses of $3,579 for the month of April, 2007, and $13,241 YTD with cash balances totaling $24,900. Tasanchat also presented a check from the Hoopa Valley Tribe in the amount of $4,400 to cover the bulk of the registration costs for Hoopa players.
Registrar’s Report:
Krista reported that the new registration system appears to be working well. Flyers were sent to all the schools along with all the registration forms. She needs volunteers to help assist with on-site registrations for D4 players.
Old Business
Hiller Update: Brandie reported that work had commenced at Hiller with lots of dirt being moved to create two collegiate sized fields.
U10 D3 Academy: Brandie reported that 17 kids signed up for Nick Parker’s U10 Academy at tryouts. The academy was offered on a donation-only basis and $150 has been collected from participants to date.
New Business
Board Openings – Treasurer, Board Member, VP Competitive: Kerry nominated Brandie Ford to transition into the Treasurer’s role, taking over for Karen when she leaves the board. Kristin Reiner seconded the motion and it was approved unanimously.
Re-issue Coach’s Pass for Jim Watkins: Dave will send a letter to Jim Watkins notifying him of the board’s decision not to reissue his player pass and giving him the opportunity to appeal the board’s decision.
BOARD REPORTS
Competitive Program: There will be a coaches’ meeting on Wednesday, May 9, at 6:30 p.m. at the Church of the Joyful Healer. The board decided to form a U14 D1 boy’s team and a U14 D3 boy’s team with John Davidson as the D1 U14 coach. The competitive committee will work to identify a coach for the U13 D3 team and will, in the meantime, have JD contact those players he would like to see on the D1 team and Kerry will contact the U14 D3 players notifying them of their selection to the D3 team.
Recreation Program: Kristin brought up the idea of having a coach’s training session at the same time that the coaches pick up their rosters. This training session would take place instead of the typical dinner/general information session. Karen suggested that we seek donations for pizza so that we can provide the coaches with food along with their training. Jan suggested that we keep the training limited and condensed for this initial session. Dave suggested that a second training be tied to uniform distribution.
Dave announced that there are a variety of coaching clinics available at College of the Redwoods in June. The details are posted on the League website. There are also a variety of referees’ clinics offered in June in Eureka.
Tasanchat requested that the recreation agenda item be moved up in the agenda to accommodate her travel back to the Willow Creek area.
Sponsorship/Fundraising/Financial Assistance: Kerry reported that several applications for financial assistance have been received to date. This committee will meet and make recommendations regarding the applications.
Referees: Anthony reported that the spring referee schedule has been working well. Dave reported that the League will be using a web-based assigning program to schedule referees. He anticipates that this will significantly cut down the time commitment necessary for scheduling referees. The cost of this program is $100 regularly, but it is offered on a one-year trial basis for free; we have signed up for this free trial period.
Fields: McKinleyville fields will not be available until after July 4. Bloomfield will be available for practices.
Tournament: We are looking for a tournament director to replace Kate Monahan and Midge Brown. Kate is not totally dropping out of assisting with the tournament, but she will not be able to act as the tournament director. Karen suggested that we might just contract with a local restaurant to provide the dinner and she volunteered to research our options.
Executive Session:
The board adjourned to executive session. In executive session the board took the following action:
· Karen moved that the Eureka players rostered through the Eureka league not be allowed to join the MRYSL D3 U12 girls’ team and that the vacant slots on that D3 U12 team be filled by Mad River players who participated in tryouts; furthermore, she moved that this D3 U12 team remain a D3 team. The motion was seconded by Jan. Motion carried with two abstentions.
The discussion also included a commitment on the part of MRYSL to work collaboratively with the Eureka and Fortuna leagues on developing a county-wide youth soccer program that meets the needs of all children from D4 recreation players to D3 and D1 competitive players.
NEXT MEETING
The next meeting of the Board will be June 12 at 7 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:50 p.m. |
Mad River Youth Soccer League
Regular Board Meeting
June 12, 2007
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:05 p.m. by Vice President Karen Brandvold.
Board Members Present:
Karen Brandvold, Midge Brown, Susie Diemer, Anthony Desch, Jan Dooley, Brandie Ford, and Kerry Mayer.
Others Present:
Krista Carroll, Bruce McCarthy, Laura Middlemiss, Pete Shepard, and Erin Taylor.
Approval of Minutes:
Jan Doolley moved to accept for approval the minutes from the May 8 board meeting; Anthony Desch seconded the motion and the board approved the minutes as submitted.
Treasurer’s Report:
Karen reported that there were several families who have not been paying their coaching fees for the spring league play. She recommended that the League send each family a letter reminding them of their responsibility to pay coaching fees and informing them that their player’s registration for Fall will be suspended until their accounts are brought up to date. Kerry moved to accept Karen’s recommendations regarding how to deal with delinquent player fees for the spring league; Midge seconded the motion and after a brief discussion the board approved the motion.
Karen also presented a potentially delicate financial situation where there are highly paid coaches with small rosters (12 players) where the players’ club fees will not generate enough revenue to support the cost of the coaches’ fees. Two of the fall teams are showing rosters of twelve players which leaves the team short approximately $300 per month to cover coaching fees.
Karen also reported that she has closed out the accounts of competitive teams that will no longer be in existence. The remaining account balances for these teams have been transferred to the League’s scholarship fund.
Midge moved to approve the financial report as submitted, Susie seconded the motion and it was approved unanimously.
Office Manager’s Report:
Krista reported there may be some difficulties with the U16 boy’s team in terms of fielding a full team. The board will wait to receive confirmation from this team regarding their status.
Public Comments:
Erin Taylor spoke to the board regarding her son, Russ, and his request to play with Pete Shepard’s D1 team. He is a U10 player who played with Pete last year on his D1 team and they would like to have him continue to play at the D1 level again this year. As there is no D1 team at his age level, it is within the League’s current policy to allow Russ to play on Pete’s team.
Board Reports:
Tournament Report: Jan Dooley has volunteered to coordinate the food operations for the tournament. The tournament website is up and running.
Competitive VP: Brandie reported that when she takes over the treasurer’s position from Karen that there will be a void in the competitive VP position. She asked the board members to think about who may be appropriate to fill that vacancy.
Brandie also reported that some of the D3 coaches are still making phone calls to players, but she anticipates that those phone calls will be completed by the end of next week. Susie offered to assist in making the phone calls to those players in order to get everyone notified.
Recreation: Kristin reported that the recreation coaches’ pre-season meeting will be held on July 26th at Health Sport Fields.
Publicity: Midge reported that John Savelif has been doing a wonderful job keeping the website updated. She has been very pleased with the press placements the league has been getting in the local papers, specifically in the Arcata Eye and the Eureka Reporter.
Karen reported on her son Bryar’s science fair project regarding the efficacy of head gear to protect soccer players in head-to-head collisions. His project, which won 4th place in the state science fair, showed that the head gear provided significant protection for players in head-to-head collision situations.
Sponsorship/Fundraising Committee:
· Financial Assistance: Kerry requested an additional volunteer to serve on the Financial Assistance Committee to review applications. Jan Dooley volunteered to work with the committee to review applications.
· Sponsorships: Midge reported that she is working with Susie to ensure that all the sponsors’ uniforms are ordered. Nick reported that there will be a $500 donation to the league which will be earmarked for goalie development.
Referees: Anthony announced that the spring season went well. He will be resigning his position as referee coordinator and does not have any candidates to take his place. There was some discussion regarding possible replacements.
Old Business:
· Hiller Fields: Brandie reported that the work is progressing nicely at the Hiller complex.
· U10 D3 Academy: The Academy served approximately 20 U10 D3 players this year. There will be a one-day per week Academy beginning in July for this same age group.
· Turf Field Project: Nick Parker reported on the ongoing Turf Field Project. He has been in contact with individuals involved in the Redding Turf Field Projects. Additionally, Nick and Susie met with representatives from the City of Arcata and there was a great deal of enthusiasm for the project. Nick requested that the board form a sub-committee to more actively pursue this project. Susie Diemer volunteered to chair this sub-committee and will seek additional committee members.
New Business:
· US Club Soccer: Bruce McCarthy presented a proposal for Mad River Youth Soccer League to adopt a policy allowing competitive teams to register players with US Club Soccer for the 2007-08 season noting the ease of registration and local control and flexibility for team formation.
Nick asked the board to consider supporting three of MRYSL’s current teams to run under US Club Soccer as a pilot test for the Fall season. These teams would be the Boys U19 team coached by Jason Ewing and Nick Parker’s U12 Boys and his U17 Girls.
Midge made a motion to have the league support Nick and Bruce’s proposal to pilot test the US Club Soccer program for the upcoming year with the League providing $1000 to allow the U19 Boys team, the U17 Girls team, and the U12 Boys teams to register under US Club Soccer. Brandie seconded the motion and it was unanimously approved.
· Software Purchase: Jan Dooley moved to approve John Savelif’s request for $85 for software; Anthony Desch seconded the motion and it was unanimously approved.
· Goals: The League needs new goals for Pacific Union and for Hiller. The total cost of the goals for both fields is $3,800. The City of Arcata has $1,000 to contribute toward this expense and the League has budgeted $4,000 for equipment expenses. Susie moved to approve an expenditure for two sets of goals not to exceed $4,000; Midge seconded the motion and it was unanimously approved.
Next Meeting: The next regular meeting will be held on Tuesday, July 10, at 7:00 p.m. at the Church of the Joyful Healer.
Adjournment: There being no further business, the meeting was adjourned at 8:50 p.m. |
Mad River Youth Soccer League
Regular Board Meeting
August 7, 2007
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:03 p.m. by President Dave Johnson.
Board Members Present:
Andy Jensen, Tahsanchat Ferris-Wilson, Kristin Reiner, Midge Brown, Susie Diemer, Jan Dooley, and Brandie Ford.
Others Present:
Krista Carroll, John Saveliff, Pete Shepard, Erin Mooney, Sandy Macfarlan.
Approval of Minutes:
Jan Dooley moved to accept for approval the minutes from the June board meeting; Midge Brown seconded the motion and the board approved the minutes as submitted.
Treasurer’s Report:
Brandie Ford presented Income and Expense, Balance Sheet, and P & L statements ending August 6, 2007 for the Board’s approval. A discussion took place regarding a competitive team that decided to play Rec that had $510 in club fees outstanding. After some discussion, Midge moved to apply the $20 difference in registration fees to the club fees and to send a tactfully-worded letter asking the parents to pay the fees for the time the team practiced. The motioned was seconded by Andy and was approved by the Board.
Brandie asked about putting a slot in the door at the MRYSL office or getting some kind of drop box enabling people to drop off checks, forms, etc. when the office is closed. It was determined that Brandie and Krista only will be making deposits. Brandie picks up checks and whatnot from the office on Thursdays. Krista will check with Kramer properties about a lock box.
Dave indicated that the signer cards for the League bank account need to be changed following Karen Brandvold’s departure. Signers should now be listed as Dave Johnson, Kerry Mayer, and Brandie Ford. Susie Diemer moved to make the change; Tahsanchet seconded and the motion carried.
Public Comments:
Sandy Macfarlan, the mother of a U10 girl, asked the Board to allow her daughter move up to play on Joe Homem’s U12 D3 team. Logistics and quality of play were both discussed. Jan Dooley stated that the Board’s policy is not to allow move-ups. Further discussion of the move-up policy ensued and it was brought up that the Competitive Committee will be re-addressing the issue after the end of the 2007 season. Dave Johnson reminded people that anyone can attend the Competitive Committee meetings.
Office Manager’s Report:
Krista reported that the City of Arcata is raising the fees for use of the ASC and the Pacific Union fields as of July 1st. Susie Diemer suggested that someone attend the City Council meeting and request that there be no increase in fees.
Krista further reported that there are 1084 kids registered with MRYSL for the Fall 2007 season. 174 of those registered are in the Competitive Division, which is a significantly smaller percentage of the whole than last year, and 910 form approximately 83 teams in the Recreation Division.
Board Reports:
All-Weather Fields: Susie met with Nick Parker, Dan Johnson, and City Planner Kirk Gerard to discuss the creation of two all-weather fields. The idea is to have two fields, parking space, lights, a concession area and bathrooms. Four sites are being considered: Samoa, Bloomfield, Arcata Sports Complex (ASC), and somewhere in the County. Briefly, it appears as if Samoa has the fewest number of issues as there appears to be space and there is adequate drainage. The space at Bloomfield isn’t large enough for two fields and there are obvious drainage problems at the ASC. Susie and Nick are to meet with the President of the Arcata School Board on August 8th to further discuss the idea. Kirk Gerard indicated that it might be prudent to go forward in stages: two years for grass fields moving toward the all-weather option in the subsequent four years. When Susie talked about trying to get a grant, Tahsanchet mentioned that she recently got a $1 million grant for various fields in Hoopa. Susie and Tahsanchet will discuss grant options further.
Tournament Report: Jan Dooley expressed concern about the Redwood Classic Tournament continuing into the future. Kate Monahan has resigned as Tournament Director and there is still a lot of work to do and not enough volunteers. There are still volunteers needed for Concessions and Field Marshalling duties. Due to the lateness of sending out the pre-registrations for dinner Saturday, dinners were purchased by the tournament in the hope that there will be enough attendees to cover the costs.
Competitive Division: Brandie reported that at the last Competitive Committee meeting only two people were present. The new and existing Board members were asked to consider joining this committee.
We still have need of a D1/D3 referee coordinator if anyone knows a likely candidate.
Schedules are not yet available for D1/D3 teams.
Recreation: Dave congratulated Susie and Kristin on the success of the Rec coaches meeting after receiving multiple positive comments on how the meeting was run and how helpful Allen’s presentation had been. Susie talked about books that Allen handed out to the first year coaches and how he has plans to impart the license requirement information to other Rec coaches as well. There was some discussion about slide tackles and heading the ball. Slide tackles are not allowed in the Recreation Division. It is not recommended that coaches teach U10 and below how to head the ball. If U10 kids and above are showing an interest or are trying to head the ball during games and practices, the coach should then take the opportunity to teach them how to do it right.
The insurance and use permits for Rec are not available until August 13 at which time practices can begin. Uniforms with sponsors are at the printers. Uniform pick-up will take place on August 16.
Susie brought up the possibility of a bit more of a background check on coaches possibly to include fingerprinting. There was some discussion about checking on would-be coaches using their drivers’ license number. The discussion was tabled for a future meeting.
Susie also mentioned some difficulty working with Bac-on-Trac.
Jamboree: Will take place August 25. The game schedule is not yet complete. John Saveliff indicated that he will put a volunteer sign-up sheet on the web site and Susie encouraged everyone to help out. Gillard Photography will be taking pictures.
Dave started a discussion about field scheduling for the Jamboree. The fields at Hiller Park were deemed to be too small for the U12 and it was decided that those teams should play at Bloomfield. Other field determinations were that U6 and &8 teams will be playing at Hiller, U10 at Morris School, U14 at Sunny Brae Middle School, and U18 at Pacific Union.
U10 Academy: Brandie brought a request from Nick Parker that the Board make payment to the Big Sisters who worked at the U10 Academy. After some discussion of budget overage, Andy moved and Jan seconded payment approval and a future requirement that a budget for the academy be presented to the Board in writing prior to the event taking place.
New Business:
Liability Insurance: Dave reported that as of September 1, CYSA will no longer be offering Board of Directors liability insurance. We can buy our own insurance to cover such things as eligibility issues, discrimination claims, wrongful acts, errors and omissions, etc. Dave had found a carrier that would charge $385 annually for $1 million coverage per incident. After some discussion Jan moved and Brandie seconded the motion for the Board to purchase this liability insurance with a crime rider for approximately $500.
New Board Members: After some discussion, Tahsanchet moved and Susie seconded a motion to appoint Erin Mooney to the Board. Midge moved and Kristin seconded a motion to appoint Pete Shepard and John Saveliff to the Board. Both motions carried.
Executive Session: The board adjourned to executive session. In executive session the board agreed to increase Krista Carroll’s hourly rate.
Next Meeting: The next regular meeting will be held on Tuesday, September 11, at 7:00 p.m. at the Church of the Joyful Healer.
Adjournment: There being no further business, the meeting was adjourned at approximately 9:50 p.m. |
Mad River Youth Soccer League
Regular Meeting
September 11, 2007
Meeting Minutes
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:05 p.m. by President Dave Johnson.
Members Present:
Midge Brown, Anthony Desch, Susie Diemer, Jan Dooley, Brandie Ford, Andy Jensen, Dave Johnson, Kerry Mayer, Erin Mooney, Kristin Reiner, John Saveliff, and Pete Shepard.
Guests Present:
Dan Birdsall, Krista Carroll, and Nick Parker.
Approval of Minutes:
The minutes were approved as distributed without objection.
Treasurer’s Report:
Brandie Ford presented the profit and loss statement as well as the balance sheet as of September 11, 2007.
John Saveliff has volunteered to serve with Brandie Ford and Dave Johnson on the finance Committee.
For the Good of the Game:
Dave Johnson thanked everyone who volunteered to put together the Redwood Classic Tournament as well as the Jamboree.
John Saveliff also wanted to publicly recognize Jim Watkins for his extensive work during the Redwood Classic. John noted that Jim worked diligently even though his children are no longer playing for MRYSL.
Registrar’s Report:
Krista has completed registration for all teams and reported to the board that registration is officially closed at this point. Recreation team rosters have been completed and have been sent to each team.
Krista also reported that the folks from Challenger Sports expressed an interest in returning to Humboldt County next year to offer their soccer camps to our kids again. If we choose to invite them back next year, she recommended that we carefully schedule the camp so that it does not conflict with Pete Shepard’s camp.
Kerry Mayer moved to invite the Challenger Camps to return to Humboldt County next year in order to provide a camp in cooperation with MRYSL; Anthony Desch seconded the motion and it carried unanimously.
Old Business
Fields:
Susie Diemer reported that she and Nick Parker have scheduled a meeting for next week with DanCo representatives regarding the Peninsula School field site as a potential site for an all-weather field. Nick Parker has also identified a potential grant source that the League may wish to pursue. Susie asked for another board volunteer to join in the committee’s work regarding these fields.
Pete Shepard reported that he attended a master planning meeting for the City of Arcata where he voiced his opinion that the City needed to support the development of additional soccer fields.
Brandie Ford reported that work is currently being done on the irrigation and draining at Hiller Park and that the new Hiller field may be ready for League play as early as Spring ’08.
New Business
Continuing Education for Coaches: John Saveliff expressed his concern about the League’s direction regarding communication between the Board and coaches (through the Coaches’ Council) as well as continuing education for coaches. He suggested that the League should attend to the need for coaching education at all levels (recreation through competitive teams). His hope would be that the League refocuses its priorities to include providing a coherent plan for coaching education at all levels. John suggested that the Coaching Director’s position seemed to have taken care of a lot of these issues and that the League’s lack of a coaching director has created gaps in these areas that aren’t being filled.
Susie Diemer reported that she has been in contact with Allen Exley regarding his proposal for providing a program of education for coaches at the recreational level. She also noted that Allen presented an educational program for recreational coaches at the initial coaches’ orientation meeting that was very well received.
Dave suggested that the League may want to form an “Education Committee” to investigate these issues. Jan Dooley proposed that the League form an education committee. There was consensus that this was a good idea and Dave called for volunteers. Susie Diemer, Erin Mooney, John Saveliff, Kristin Reiner, Pete Shepard, and Anthony Desch volunteered to serve. John Saveliff volunteered to chair this committee.
Grant Committee: Dave called for volunteers to serve on a grant committee. Susie Diemer, John Saveliff, Pete Shepard, Midge Brown, Krista Carroll, and Nick Parker volunteered to serve on that committee. Midge Brown volunteered to chair the committee.
US Club Jefferson District/Tournaments: John Saveliff reported that Marin FC has created an interesting formula for their D1 teams, pulling players from five distinct leagues to form all D1 teams. Dave Johnson reported that he had met this morning with Humboldt Youth Soccer regarding the D1 competitive program in the attempt to make a county-wide D1 program.
John reported that there was movement at the US Club level to create a “Jefferson District” which would be similar to our Spring league matchups. Dave will contact Bruce McCarthy to determine where the League is with US Club Soccer and to request additional information for the board.
BOARD REPORTS
Recreation Program:
Susie Diemer reported that the Jamboree was a great success. She and Kristin Reiner are in the process of debriefing the Jamboree and will present a report on the Jamboree to the board at the next meeting.
Susie made a motion that the Board present Jeff Corrall-Ribordy a gift certificate for $100 for dinner in appreciation of his work with scheduling the recreation season; Kristin Reiner seconded the motion and it carried unanimously.
Susie reported the need for volunteers to supervise the setting up of goals and the lining of fields on Saturday mornings. She requested that each board member volunteer to supervise set-up and clean-up of the fields at Hiller for one Saturday during the season. She will be sending an email to each board member so that they may sign up for a three-hour shift one Saturday.
Susie announced that “Silent Saturday” will be held this year on September 22. She reminded us that the goal of this event is to have the focus be on the games and the kids, not on parents, coaches, and other people yelling at the kids. Susie asked for our help in supporting “Silent Saturday” and encouraged the competitive programs to participate in this event as well.
Dave clarified that some recreation teams do have schedules that have them playing two games over the course of a single weekend.
Competitive Program:
Dave reported that D1 schedules just solidified last week. Dave distributed an information sheet clarifying a few rules applicable to the competitive program. Dave reported that the Pacific Union fields are very nice and appear to be working well.
Pete Shepard requested that the board, at some future date, revisit the move-up policy. Dave Johnson, Pete Shepard, John Saveliff, and Erin Mooney comprise the competitive program committee and this group will be reviewing all policies regarding this program. Dave also reported that the committee is currently working on a player, coach, and parent survey to get feedback on our competitive programs.
Sponsorships/Publicity:
Midge Brown is following up on the tee-shirt and sweatshirt order that was supposed to be placed at Bac on Trac. That order was not actually ever placed so she is working with Solo Sports to get that order filled as quickly as possible. Susie reported that the competitive order is still with Bac on Trac, but that we have been waiting a long time with no orders filled yet. She requested that we ask Laura Middlemiss to follow-up with Bac on Trac. Midge volunteered to contact Laura to ask her for a status report on this order.
Tournament:
Brandie Ford reported that a total of $2,200 was paid out last year to tournament directors. This year, $500 has already been paid out for ref coordination to compensate for the time spent on this activity. Brandie reported that the tournament netted just under $13,000.
Jan Dooley reported that the Tournament was successful due to the willingness of everyone to step up at the last minute to pull things together. She reported that there were only minor problems. Her recommendation was that we limit the tournament to 48 teams. Additional recommendations included keeping score boards at each site and, most importantly, in securing tournament directors early. Her recommendation is that the tournament is too much for our small volunteer cadre to support and that the League should rethink our commitment to running this tournament with volunteers. She noted that other local events (Tour of the Unknown Coast, Avenue of the Giants Marathon, etc.) all pay their directors a small flat fee ($2,000) to run the event.
Andy Jensen moved to pay the Redwood Classic Tournament Directors Jan Dooley and John Saveliff $500 each for their work on the tournament; Erin Mooney seconded the motion. The motion carried.
Susie Diemer moved to allocate $2,000 from Redwood Classic Tournament profits to be held as start up monies for the 2008 tournament; Kristin Reiner seconded the motion and it carried unanimously.
Kristin Reiner moved to pay teams $200/point earned for tournament work with the remainder of the monies generated from the Redwood Classic to go toward the League for field fees; Midge Brown seconded the motion and it carried unanimously.
Nick reported that there is a tournament director from Ukiah who could provide us with some training on tournament organization. There was general agreement that she would be a great person to invite to a tournament committee meeting to provide some training to us.
Executive Session:
The board adjourned to executive session. In executive session the board took the following action:
Dave reported that there was a personnel issue stemming from the Redwood Classic Tournament. After some discussion, Andy Jensen moved to refer this issue to a League-appointed Protest, Appeal, and Disciplinary Committee; Erin seconded the motion and it carried unanimously.
Dave also reported that there was an issue at one of the D1 practices that violated League policy. Dave offered to speak with the involved coach to clarify the League policy.
There was some discussion regarding parent complaints about coaching at the competitive level. Andy Jensen suggested that we employ a parent survey mid-season to ascertain where problems may currently exist.
NEXT MEETING
The next meeting of the Board will be October 9 at 7 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:50 p.m. |
Mad River Youth Soccer League
October, 9, 2007 Board Meeting
Meeting Minutes
Call to order:
Mad River Youth soccer League meeting was called to order at 7:15pm by President David
Johnson.
Board Members present:
David Johnson, Susie Diemer, Anthony Desch, Erin Mooney, Brandie Ford, Pete Shepard, Midge
Brown, Andy Jensen, Jan Dooley, John Saveliff, Tahsanchat Ferris.
Others present:
Krista Carroll, Nick Parker, Bruce McCarthy.
Approval of Minutes:
No minutes to approve.
Treasurer report:
Brandie passed out report. We received a grant form Time Warner: $500.00went to Nick’s U17
girl’s team and $500.00 is available for goalie education. Brandie reimbursed “filler” team’s tournament
fees from the Mad River Classic. A Profit and Loss approximates a current balance of *$27,000. At the
end of year, after we pay coaches, refs, office costs, payroll, accounting fees, coach & sponsor
celebration, and fields and bring in club fees and concessions, we should have *$7,000. John is working
on forecasting for next year.
Registrar report:
Registration total counts: D1 is 75 players, D3 is 135 players, and D4 (rec.) is at 960 players. We
have received one check for the folded team’s club fees. A letter to the parents was sent out last month
requesting a $30.00 payment to the league. Krista registered the league with US Club; we have paid the
$1000.00 start up fee, and have been approved.
Public Input:
Farrah Ferris (U8 Hoopa coach) is concerned with how the Hoopa teams have been treated.
Players have been spit at and hit. Coaches have been confrontational regarding the rules. Referees
have not been clear with the rules. Parents have been rude and making negative comments about
Hoopa teams. They need a porta potty at Pookey Park.
Tahsanchat has had numerous complaints: no referees, teams not coming to Hoopa to play,
rough play, and rude comments. One child was hit so hard she has welts on her arm; the parents have
taken pictures and are pursuing legal action.
Board Reports:
Recreation
VP of Recreation: Susie is concerned with yelling and negative comments in the small sided
games. Most problems are with U8 teams. Dan Birdsall and Nick Parker were out there every weekend
last year starting up the program. They were available to help clear up rules, help the referees and
coaches (basically act as field marshals). Susie and Kristin have been at Morris and Hiller a lot but
cannot be out there all the time. Susie is frustrated that more Board Members haven’t signed up to
Field Marshall. Susie feels that the small‐sided games are confusing to all: parents, coaches and refs.
The referees are 14 years old and are getting yelled at by parents and coaches. Susie is going to send
out an email to all rec. coaches to remind them of good sportsmanship and respecting everyone on and
off the field.
Other problems on fields: coaches becoming overly possessive of their practice fields, especially if they
have lines and goals. She and Kristin are working with those coaches.
All‐Star nominations are due Oct. 20 th . U8 and U10 teams are involved.
Silent Saturday went pretty well, the usual complaints.
Susie presented the Board with a proposal from Alan Oxley “to assist first and second year coaches” in
our D4 program. There is some confusion with the timeline of the proposal and the Board needs more
information.
Competitive
President: We need to remind coaches to be respectful of the city fields and not use the goals if
they are taped off. Dave also wants us all to remind coaches to notify the right people if games are
cancelled or rescheduled.
Committee Reports:
US Club Dave
Our League has been approved as a “club” for US Club. We can start registering our pilot teams. We
will charge $85.00 registration fees for players new to our League. Players will pay the club fees, as
well.
US Club charges $16.00 per player U12 & up. $12.00 for younger players and $10.00 per coach or adult.
80% of league play would be in the spring, we would be open for tournaments throughout the rest of
the year.
Krista is looking into insurance for field usage by US Club player.
We are asking a US Club representative to come talk with us in November.
Coach and Sponsor Appreciation Krista
The Celebration will be held on Thursday, November 15 th , at the Plaza Grill. Krista and Kristin will have
invitations out by Oct. 10 th . RSVP by Oct. 31 st . Coach nominations due by Oct. 31 st . Jackets for Coach of
the Year winners. Krista, Kristin, and Susie will be putting out posters at fields reminding people to
nominate coaches.
Old Business
All weather fields Susie and Nick
Possibilities include: Samoa, 2 separate properties around St. Mary’s School. Still waiting for more
information regarding land development and land ownership.
New Business
Nominations for the Board
Susie nominates Dave, Pete, Erin, John, Susie, Tahsanchat
John nominates Laura Middlemiss, Martin Garrett
Andy nominates Praj White
Please email anymore nominations to Susie by October 31 st .
New Printer and Visa Card
Printer no longer makes copies and fax is broken.
Brandie motions to buy a new printer for office, Midge seconds, all approve.
Midge motions to get Krista on a Visa Card, Andy seconds all approve.
Next Meeting and Elections will be November 13 th
Meeting adjourned at 10:45pm |
Mad River Youth Soccer League
2008 Vision Meeting
December 11, 2007
Meeting Minutes
Call to Order:
The vision meeting of the Mad River Youth Soccer League was called to order at 7:15 p.m. by President Dave Johnson.
Members Present:
Midge Brown, Anthony Desch, Susie Diemer, Jan Dooley, Brandie Ford, Andy Jensen, Dave Johnson, Erin Mooney, Kristin Reiner, John Saveliff, and Pete Shepard.
Guests Present:
Krista Carroll
Treasurer’s Report:
Brandie Ford presented the profit and loss statement as well as the balance sheet as of December 10, 2007. She indicated that all but a couple of tournament-related expenses have been paid to date.
Agenda Recap:
Dave Johnson reminded everyone tonight’s goal is to quickly go over agenda items,
review results of the strategic questionnaire, and decide on the board’s focus for the coming year.
Review Board Responsibilities:
A document outlining board responsibilities is available online at http://www.mrysc.com//mryslboardresponsibility.doc
Bulletin Board - John Saveliff brought up using the bulletin board instead email for discussion among board members. General consensus was to try it out for a couple of months and see how it goes. Input from committees, etc. can go on the bulletin board and then everyone has an opportunity to make comments, etc. prior to the regular board meeting. John offered to provide training and be available to help people out individually where needed.
Email – Dave Johnson requested that all email that pertains to league business carry a subject line that begins with MRYSL to clearly alert everyone to its content.
Executive Sessions – Dave Johnson and others stressed the need to keep the details of executive session discussions private among board members. Action items are entered into the regular board meeting minutes, but discussion that occurs to arrive at a decision must remain private and should not be shared with others outside the board.
Board binders will be available at the January board meeting as well as being availing in the MRYSL office.
Protocol – There was some question as to the appropriate protocol when trying to get specific information as it pertains to the board. General protocol is to talk directly to the person in charge of that task or committee rather than to have a side discussion with someone that doesn’t have a direct connection to the issue.
Humboldt Area Foundation Board Leadership Workshop - John Saveliff shared information from the HAF board leadership workshop. John felt that the MRYSL nominating committee should be continually trying to find good board members. He felt it was important to understand the vision of the organization and make that information available to interested parties so that they can buy into the program right from the start. Hospice apparently has a mentor-type program where new board members spend time with existing, more experienced members to learn how the board operates, etc.
It was decided that Erin Mooney will look into getting a grant from HAF in order to pay a consultant to assist us in determining how the board should operate and to solidify the current mission statement and board vision. We could also get information on how to be most productive and make more efficient use of the time we spend as a board and as individual members.
Further discussion was tabled due to the specific nature of the Vision Meeting.
Review and Discussion of Strategic Questionnaire Results:
Mission Statement - John Saveliff brought up some questions he had about the board’s purpose and our connection with CYSA and other organizations. John provided everyone with mission statements from the MRYSL Bylaws, the MRYSL Coaching and Player Development document, CYSA, USSF, and US Youth Soccer. Dave Johnson suggested adding the MRYSL mission statement to the board responsibility list. A consultant may be able to guide our hands in the creation of a viable mission statement. It was decided that the issue would be tabled for further discussion rather than continue to spend time at this vision meeting. Perhaps this discussion could continue on the bulletin board?
Coaching Director - Dave Johnson provided some general history of the coaching director position within MRYSL. The tasks assigned to a coaching director included coach education, evaluating existing coaches, chair the coaches council, work tryouts, hire coaches, run clinics, etc. A salary was set at $9,000 the first year/$12,000 the second. At that point the league started to lose coaches, people seemed to lose interest in the coaches council, attendance at coach clinics had dropped off, and so on. The board revisited the issue of having a coaching director and agreed to pay a yearly salary of $12,500. At that point specific tasks were more clearly defined. Nick Parker indicated he wouldn’t do the job for less than $21,000. The board responded by saying that wasn’t financially possible and asking if he would be interested in doing portions of the tasks assigned. He did not appear to be interested in taking on any of the tasks individually at that time.
More discussion was had about the specific hiring process at the time and how we would go about this now, if we were to decide to go forward with a coaching director position. There are other qualified people available to do clinics in the area. The question remains: do we or do we not need a coaching director?
Erin Mooney mentioned the possibility of hiring Alan Exley or other experienced people to do portions of what a coaching director would do such as set up and run clinics, further coach education, etc. It was mentioned that we also need to do evaluations for coaches in the Recreational division. It was felt that a coordinator for all coaches, both Recreational and Competitive, would best serve the league. From the general discussion, it was clear that field marshalling is a big issue, particularly for the Recreation division, and we need someone that isn’t coaching to be there to guide coaches, parents, and players.
It was decided that the most important aspects of a coaching director, coordinator, or committee would be to provide coaching clinics pre-season, organize all coach training for the league, and provide continued education and guidance to all coaches. Coordination of field marshal duties during the season itself would also be of paramount importance. We need a clearly defined chain of command so that people know who to contact. Susie Diemer strengthened the idea of a coordinator, indicating that we need multiple people actually doing the work since some coaches won’t go to clinics taught by certain people. John Saveliff indicated a desire to put together some web-based training, too. John said it would donate his time to accomplish that goal.
Krista Carroll brought up volunteers, since one of the top results of the questionnaire was to get and keep more volunteers. Krista suggested putting something on the registration form giving people the choice between adding an additional $30 to the registration fee or donating 3 hours of volunteer time. Assignments could be made at the pre-season coaches dinner: you line fields this week, work the snack bar, set up the goals, etc. or find someone else to complete your assigned task. It was decided that Kristin & Jan will come up with a recommendation and bring it to the full board so that a decision can be made at a regular board meeting.
Another oft-repeated vision was the need for clear goals and policies. Committee chairs need to look at the results list of what the board didn’t achieve and determine which specific items apply to them. From there, chairs need to create action points to work with in order to achieve those stated goals.
With regard to maintaining the number of players as they get older, Anthony Desch mentioned that this issue has come up over and over, and yet there really is no way to deal with it. There are so many concerns that go into a player’s or family’s decision on whether to continue playing league soccer including money, time, new interests, etc. We could put together more drop in games, academies, camps, etc. It’s just that someone has to organize an event and then do the work to pull it off.
Jan brought up some issues about the Jamboree. It was decided that though the issues are important, the discussion should be tabled for a regular board meeting.
A list of committees was passed around and everyone signed up for at least two. The following people are responsible for getting the individual committee tasks completed:
Administrative Assistant responsible for safety, insurance, registrar duties – Krista Carroll.
Publicity – Midge Brown, John Saveliff.
Fundraising – Includes sponsorships and the fee reduction program. Andy Jenson, Midge Brown, Brandie Ford.
Fields & Equipment –coordinate and prep fields, maintenance, all-weather fields. Dave Johnson, Susie Diemer, Pete Shepard.
Grants – Secure and research grants for short and long-term goals. John Saveliff, Susie Diemer.
Competitive Committee – Erin Mooney, Pete Shepard, John Davidson, Bruce McCarthy, Alan Exley.
Finance/Budget – Brandie Ford, John Saveliff, Dave Johnson.
Education – John Saveliff, Kristin Reiner, Susie Diemer, Erin Mooney, Anthony Desch, Jan Dooley.
Referee – Anthony Desch, Joe Homem, Dave Johnson.
Tournament – All D1 and D3 must have one person on this committee. No exceptions. Joe Homem, Kristin Reiner, Midge Brown.
Field/Game Schedules – Dave Johnson, John Saveliff, Jeff Corrall-Ribordy
VPs Recreation – Jan Dooley, Kristin Reiner.
Nomination, By laws & Elections – This committee only meets once or twice a year. Dave Johnson, Susie Diemer, Erin Mooney.
Miscellaneous Business
A D3 U16 boy’s player pass was never returned after a red card during the Redwood Classic Tournament. Krista was instructed to make a new player pass if needed for Spring league play.
John Saveliff moved that committees meet before the next regularly scheduled board meeting on January 8, 2008 and provide the board with an outline of key issues and timelines. Susie Diemer seconded the motion. All approved.
Andy Jensen reminded everyone to remember the positive aspects of the last year, of which there are many, and not dwell on the few problems that sometimes overshadowed the successes.
Midge Brown requested the board vote on a coach change for the D3 U16 boys Spring team. Erin Mooney explained that the official coach of the team is a parent and the coach, Neil Chai, who was officially the assistant coach, will not be able to coach in the Spring due to personal issues. All involved parties have been privy to discussion of a coach replacement. It was unanimously agreed that the team can move forward with the paperwork to remove Doug Deppe as coach of the U16 team and replace him with Pete Fuller.
Next Meeting
The next meeting of the Board will be January 8, 2008 at 7 p.m. at the Church of the Joyful Healer.
Adjournment
There being no further business, the meeting was adjourned at approximately 10:30 p.m.
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Mad River Youth Soccer League
Board Meeting Minutes
January 8, 2008
Call to Order:
In the absence of President Susie Diemer, who was out ill, the regular meeting of the Mad River Youth Soccer League was called to order at 6:45 p.m. by Kristin Reiner.
Members Present:
Midge Brown, Anthony Desch, Jan Dooley, Brandie Ford, Dave Johnson, Erin Mooney, Kristin Reiner, John Saveliff, and Pete Shepard.
Guests Present:
Joe Homem, Nick Parker, Krista Carroll
Approval of Minutes:
The minutes were approved as distributed without objection.
President’s Comments:
Kristin Reiner passed along a reminder from the ailing Susie Diemer that board members post discussion items on the forum and work to have discussions there and in committee rather than at the monthly board meeting.
Treasurer’s Report:
Brandie Ford requested that committee chairs have a copy of the league’s P&L and Balance Statement at their respective committee meetings so that everyone is aware of existing budgetary constraints when having discussions that involve possible expenditures. Brandie submitted the current financial statement and a proposed 2008 budget for review.
Anthony Desch requested that Brandie provide a breakdown of coach payments for the 2007 calendar year.
Calendar:
Krista Carroll reminded everyone that she emailed the calendar a few weeks ago. Krista will be updating that document as required. She promised to send the calendar out in a format that everyone can read (e.g. not using Office 2007.)
BOARD REPORTS
Recreation Program:
Kristin Reiner reminded everyone that a summary of the meeting she and Jan Dooley had was on the forum. The two items they brought as recommendations to the board included adding verbiage to the registration form indicating that there is a 2-hour volunteer requirement for each player in the league which can be bought off for $20. So you put two hours in volunteering or you pay an extra $20 at registration. After some discussion, Midge Brown motioned to accept this proposal with the modification that the 2-hour/$20 deal be per family rather than per player. Erin Mooney seconded the motion and it passed unanimously.
The other recommendation from the Recreation VPs was to tighten up the registration deadline to June 30th. There was a lot of discussion as to how precise this cut-off could be and options were brought up that included having a list of late registrations to add to teams already formed or using the list as fill-in players if someone was injured or for other reasons decided not to play, and making a strict cut-off thereby losing fifty or more players. Is the work and stress worth the extra players – in money and good will? Krista mentioned that there is a list of fill-in players and it appeared as if everyone felt tightening the deadline was a good idea.
Competitive Program:
Erin Mooney reported that this committee has been busy polling the fall teams to determine who is interested in playing Spring soccer. Once the existing players have made commitments, any open spots can be filled with a tryout of some sort.
The tryout dates for Fall have not been set. The committee is waiting for HSU to communicate when Redwood Bowl would be available. Tentatively, the tryouts would be the first and/or second weekend in March. There was some discussion regarding conflicting events and whether to hold two days of tryouts on two different weekends. The committee felt that two days were sufficient and that individual coaches can further cut players during the first couple of practices as they see fit.
Competitive VP recommendations will be presented at the February general meeting. The committee will be meeting again on Tuesday, January 15 and encouraged interested parties to attend.
Registrar’s Report:
Krista Carroll reported that CYSA wasn’t happy with any of the clubs as they failed to include the player’s mother’s birthday as part of the player ID number. Krista has been spending a lot of time trying to rectify this problem in our records. Krista also encourage teams interested in the Spring season to get their rosters in shape so that additional player passes or coach changes can be made in plenty of time before the start of the season.
Krista also mentioned that the online registration process has space for advertisements that we could use for further getting the names of our sponsors out in the community.
Publicity:
Midge Brown requested that we get the word out, at manager’s meetings and other gatherings, that pictures and stories coming from individual teams would be much appreciated. Midge would be happy to edit stories and then send them on to local media for publication. There was some discussion providing media with URL’s to access stories from the web site, but Midge mentioned that the easier we can make the process for the papers, the more likely they will print our stories. The easiest thing for the media is to send the copy electronically, either in the body of an email or as an attachment.
Erin Mooney suggested sending items to the Eureka Reporter attention Ray Hamill. Midge was going to check and we’re if not using Ray’s direct email, that change will be made.
Midge also mentioned the possibility of hiring a videographer to make a general video of MRYSL tournaments and games for use in providing footage to television stations prior to major events. She’s going to find out what kind of costs are involved and report back.
Fundraising:
Chairman Andy Jensen was not available so Midge Brown reported that approximately 350 sponsor letters will be sent out the first of March. Prior to that date, Midge will be scouring phone books and getting input from others as to companies and individuals that should be added to the mass mailing. The cutoff date for getting the sponsor name on shirts will be changed back to July 1. There was some discussion about adding a letter to the registration packet alerting people at that time that they could sponsor their child’s team or get a sponsor to help with paying their fees. Midge will draft a letter and have it available before the next board meeting.
Fields & Equipment:
Dave Johnson reported that there are no outstanding expenses at this point for fields and equipment. He’s going to be talking to someone soon about fields for spring season.
Grants:
John Saveliff went to the Humboldt Area Foundation to check out their grant facilities. John felt that coaches could use a hand financially to obtain a higher licensing grade. He’s busy trying to identify key grants that would be beneficial to the league and will put a list up on the web site. Erin Mooney is applying for a technical assistance grant in order to get a consultant to work with the board on general orientation of board functions, improved efficiency, task completion, etc.
The due date for this grant is February 1. Erin is looking for a consultant and then will write the grant request specifically for working with that consultant.
Referees:
Joe Homem reported that a referee clinic is being planned for the first two weeks in March, with a refresher class on March 9. There was some discussion about the number of referees required and whether the class schedule will conflict with tryouts for Fall teams. Joe felt that a county-wide list of referees would be helpful and John Saveliff said he’d be happy to put a referee list on the web site. Dave Johnson said that Susie Diemer could bring up the suggestion at the HYSL meeting she’ll be attending.
Anthony Desch brought up the possibility of raising the pay of the center referee as they have so much more responsibility than the line refs. The committee will discuss the issue and bring a recommendation before the board.
Tournament:
Joe Homem reported that a meeting will be held soon with Kristin Reiner and Midge Brown who have agreed to work closely with him on the Redwood Classic Tournament. Fields have already been reserved. Kristin and Joe went to a tournament meeting in Santa Rosa recently, and Joe is in the process of going over books, licenses, etc. The tournament is scheduled for August 16 and 17.
Education:
There are currently two sub-committees within the Education committee. Nick Parker, Martin Garrett, and Erin Mooney make up the player education group and Anthony Desch and Joe Homem are in charge of referee education. John Saveliff mentioned that the committee is trying to figure out a workable means to get instructors together with coaches and players. He mentioned doing some classes in August, but with the tournament and the Jamboree on back-to-back weekends, August is looking like a logistical nightmare. There was some discussion about making the Jamboree half clinics and half games, having the classes during the week, or possibly having a clinic in place of the first couple of practices.
There was conflict with the next scheduled meeting and it was decided that the Competitive committee meeting will remain on January 15 and the Education committee will meet on January 22.
Nomination/Bylaws/Elections:
Dave Johnson indicated that this committee will be meeting sometime in January.
John Saveliff brought up the issue of a MRYSL head coach as he interprets the existing bylaws to indicate that we have to appoint a chief coach. There was some discussion about this issue, including statements that the Education, Competitive, and Recreational committees are all tasked to discuss whether a chief coach is necessary to lead the education of coaches, players, etc. Dave Johnson suggested that perhaps the bylaws are too stringent or otherwise need clarification.
Old Business:
Krista Carroll requested again that someone volunteer to act as the contact person for the Challenger Soccer Camps that are to be held June 23 – 27 at Hiller Park. Erin Mooney did so volunteer. Kristin Reiner and Midge Brown offered to assist Erin as needed.
Kristin Reiner passed on a request from Susie Diemer that Susie be copied on everything discussed so that she stays in the loop of all committee work, etc. Susie also requested that agenda items be sent to her at least one week before the board meeting, and that committee reports be sent two weeks before the meeting. Members present thought that committee reports one week in advance would be sufficient.
Kristin Reiner motioned that MRYSL adopt the U.S. Youth Soccer mission statement with one minor change. Jan Dooley seconded the motion and the board unanimously agreed to change the MRYSL mission statement to the following: “To foster the physical, mental and emotional growth and development of the region’s youth through the sport of soccer at all levels of age and competition. Our job is also to make it fun, and instill in young players a lifelong passion for the sport.”
John Saveliff brought up NorCan membership through HAF which would give board members discounts on HAF workshops. It was requested that John provide the board with details on cost and benefits before putting a vote before the board.
Nick Parker talked about the all-weather field. Samoa may be forming a community services district which would take MRYSL out of the lead role if a field is built in Samoa, though it would be a significant step in moving forward. According to Nick, Humboldt County Planner Kirk Girard’s advice is to move forward with building one field, rather than a complex, largely due to coastal zoning issues. The Peninsula School District owns the property in question and Nick feels that they are a “grant-worthy” group. Nick mentioned that Dan Johnson also thought that a good grass field would work on the site as the sandy consistency of the soil would allow for sufficient drainage.
For the Good of the Game:
Nick Parker asked to have board president Susie Diemer intervene in discussions with CYSA regarding Winter League. Nick indicated that the Petaluma league is making unfair requests of his girls’ team by saying that they can’t have any home games during the season.
Next Meeting
The next meeting of the Board will be Tuesday, February 12 at 6:30 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:15 p.m.
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Mad River Youth Soccer League
Board Meeting Minutes
February 12, 2008
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 6:37 p.m. by President Susie Diemer.
Members Present:
Andy Jensen, Midge Brown, Anthony Desch, Jan Dooley, Brandie Ford, Dave Johnson, Erin Mooney, Kristin Reiner, and Pete Shepard.
Guests Present:
Heath Ford, Alan Exley, Nick Parker, and Krista Carroll.
Approval of Minutes:
Kristin Reiner made a motion to approve the minutes of the December meeting as distributed. Brandie Ford seconded and the minutes were approved without objection.
Public Input:
Heath Ford wants to take a group of U10 D3 players to the Rogue Valley Cup in Medford at the end of May. Heath proposed paying the league $30 per player to use our fields, possibly insurance, and uniforms. After some discussion it was decided that though it would be great to give the players more time on the field, the league can’t back the endeavor due to our policy of no travel to tournaments for U10 teams. Heath will put together a team and go on their own as US Club.
Brandie Ford asked if people would like a presentation at a board meeting from On the Spot Sweatshirts, a local company that does sweatshirt printing on site. As most everyone was familiar with the company, it was decided that a presentation was not warranted.
Treasurer’s Report:
Brandie Ford handed out a current Balance Sheet and P & L report. She also reminded everyone that receipts are required before any expenses can be reimbursed. Current 2008 budgets were distributed and Brandie indicated that she’ll be asking for more backup on coach expenses this year. Last year’s total for coaches was $42,000.
Jan Dooley has joined the Financial Committee. Jan also moved to approve the 2008 budget with a caveat that we need to reduce the deficit it contains. Anthony Desch seconded the motion and the vote was unanimously in favor.
Calendar:
Krista Carroll is putting together a current calendar for 2008 and needs all camp dates for the year to be submitted as soon as possible. Kristin Reiner said she would present the information to the Coaches Council to check the dates. Krista brought up the CYSA Goalkeeping course and Brandie said there was still $400 in the budget from Time-Warner for goalkeeper education.
Fall 2008 competitive tryouts are scheduled for Saturday March 8 and 15 from 10 a.m. to 6 p.m. at the Field House at Humboldt State. U12 through U19 tryouts will be scheduled.
President’s Comments
Susie Diemer reported that the CYSA Expo that she attended was a good experience and included workshops, roundtable meetings, etc. Susie said that most leagues were requiring that competitive coaches have at least a D license and Pre F or F for Recreational coaches. Susie met some of the District people at the Expo and had a discussion with Bruce Weaver, the district commissioner, regarding travel south (prompted in part by Nick Parker’s request at the January board meeting.) Bruce seems to feel that we shouldn’t send our teams to play down south unless they are competitive. Some discussion ensued regarding trying to put together some county-wide D1 teams. Susie felt that the conversations were good and that she made some inroads for further negotiation.
Fingerprinting of coaches will be required by CYSA within the next few years. Susie said there was someone that will come to our coaches meeting and take prints for $10 per person.
We still need a new board member to replace the resigned John Saveliff. Susie said that David Narum is apparently too busy and she will contact Tim Canning next.
BOARD REPORTS
Recreation Program:
Kristin Reiner said the committee had nothing new to report. Nick Parker questioned whether there is a league policy regarding home games for the Hoopa teams. Jan Dooley said she felt there was definitely an effort being made for teams to travel to Hoopa and travel is being enforced.
Competitive Program:
Erin Mooney reported that Spring tryouts went well with seven teams representing. A couple of the teams appear to be short on players and the committee will be working on putting teams together during the next few days. The board will need to vote on move-ups – likely via email since the next meeting is nearly two weeks after practices are scheduled to begin.
Nick Parker said that his U17 girls will not be playing in the SOCL though they will be playing in the Rogue Valley Cup in Medford. HYSL is apparently putting together a U12 girls’ team for which Nick will be the technical director. Some discussion occurred about having the girls that get cut from Joe Homem’s team try out for the HYSL spring team.
Alan Exley handed out a Proposed Evaluation Method he has been working on in conjunction with the Competitive Committee. The purpose of having this method is two-fold: 1) to rate the a player’s strengths and weaknesses, and 2) to use the evaluations at the club level to determine available teams and the appropriate division based on the skill level of players. Feedback would be available to individual players as well. Alan indicated that we still need to determine whether to use volunteers to help do the evaluations, hire HSU athletes or other experienced help, have competitive coaches at tryouts to evaluate teams other than their own, etc. Alan is thinking that two-hour groups of like ages, for both boys and girls, should be sufficient for tryouts. Total cost of using this new method during fall tryouts would be $600 - $1200 depending on whether we hire evaluators or not. Nick Parker was very positive about Alan’s proposal and how it will be useful to coaches in a number of ways. We just need to figure out a way to include goalkeepers. Andy Jensen motioned and Jan Dooley seconded that we accept Alan’s proposal using competitive coaches or hiring evaluators if needed. Erin Mooney mentioned coaches may not show up and may or may not be objective enough. The motion carried unanimously as it stood.
Registrar’s Report:
Krista Carroll reported on Club Reg, the online registration package that the league is considering. Krista didn’t feel that the package had any real benefit to the league. After some discussion the board decided not to pursue Club Reg. Krista recommended that we raise our registration fees to try and cover more of our costs without continued reliance on outside sponsors. Jan Dooley moved and Anthony Desch seconded a proposal to increase registration fees $10 for both Recreation and Competitive divisions. There were no objections.
Publicity:
Midge Brown reported that information on Spring tryouts will be distributed to local media as soon as it is available. A story written by the mother of the goalkeeper on Nick Parker’s U17 girls’ team was recently posted on the web site and sent to media.
Fundraising:
Midge Brown handed around a copy of the 2008 sponsor letter and form for comment.
Grants:
Susie Diemer reported a grant for our Financial Assistance program is being submitted soon. If we get the Effective Boards grant, a meeting with the consultant will be held for four hours on March 5. Krista Carroll volunteered to join the Grant Committee.
Tournament:
Midge Brown asked if there was more information about previous tournaments with regard to purchase and sale quantities of shirts, sweatshirts, food, etc. Jan Dooley said all that information was in the binders. Kristin Reiner indicated that the committee hadn’t seen the binders and it was determined that Dave Johnson had them. Dave said he’ll hand them over.
Education:
Jan Dooley, acting as current chair, indicated that this committee needs a new chair. The committee made the following two recommendations:
1) The league should move toward requiring at least a Pre F license (which can be earned at the coaches dinner) for U6 and U8 recreation coaches and an F license or higher for U10 and above. The licenses will be suggested this year and required in the near future.
2) Budget $3000 for a Coaching Consultant who would have the following duties: a) Organize Pre F/F licensing classes, b) run clinics the first two weeks of recreational practices with a clinician and the coach only the first hour and the second hour add the team, c) run the same clinics in Hoopa, d) oversee competitive tryout evaluations, e) perform competitive coach evaluations, and f) help troubleshoot recreation coach issues.
As there is already a budget item with for $3000 no vote was required.
Nomination/Bylaws/Elections:
Susie Diemer has asked someone outside the league to review our bylaws after finding a few that may need to be modified.
Fields and Equipment:
Dave Johnson reported that Haider Ajina will be in charge of the fields during the Spring season.
Old Business:
All-weather Field - Susie Diemer passed around a map of a possible field complex in Samoa. It looks as if two full-size fields and one U10 field will fit in the proposed area. There was some discussion about whether these fields would have to be turf, which is considerably more expensive, or would the existing sandy area have good enough drainage that we could use the fields year round without turf. Alan Exley mentioned that a sand-based field requires a lot of maintenance and we should definitely take that into consideration. Nick Parker suggested we put together a memorandum of interest or a like document. Susie Diemer said that the committee will put together a proposal.
New Business:
Brandie Ford asked for a vote to change the Financial Assistance policy as noted on the forum which would basically allow funds to be provided to a family in the spring even if they received assistance in the fall. Andy Jensen made a motion, which Midge Brown seconded, to accept the modification Brandie recommended and it passed unanimously.
There was some discussion about who would be maintaining the web site and/or forum now that John Saveliff was no longer taking care of them. Michelle Pontoni has agreed to take over web site updates. It was decided to ask around and find a volunteer to assist with referee scheduling and tournament information on the web site. More discussion occurred on whether to keep the forum or not. Krista volunteered to be the forum administrator and it was generally decided that we should keep, and use, the forum for the time being.
For the Good of the Game:
Alan Exley brought up the possibility of revising the U6/U8 game format. Alan was directed to make a request of the Recreation Committee to discuss the issue at their next meeting.
Next Meeting
The next meeting of the Board will be Tuesday, March 11 at 6:30 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:30 p.m.
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Mad River Youth Soccer League
Board Meeting Minutes
March 11, 2008
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:05 p.m. by President Susie Diemer.
Members Present:
Andy Jensen, Midge Brown, Anthony Desch, Jan Dooley, Brandie Ford, Dave Johnson, Erin Mooney, Kristin Reiner, Tahsanchat Ferris-Wilson, and Pete Shepard.
Guests Present:
John Davidson (JD), Alan Exley, Nick Parker, Aaron Maple, Kevin Clougherty, Gary Rooney, Taylor Mott, Alan Cook, Krista Carroll, and Farrah Ferris.
Public Input:
Susie Diemer requested that the guests and board members introduce themselves and then talked a bit about the board training through Humboldt Area Foundation. Part of that training involved suggestions about public input which included setting a time limit to say one’s piece and requesting that input to the board be written as well as verbal.
A group of parents were at the meeting to encourage the league to create a D1 team for the fall. Gary Logan, the father of a U12 player asked the board to consider combining teams using move-ups to make a viable D1 team. Alan Cook has a son who is big for his age that wants to move-up to play U13 D1. Alan was concerned that no one has asked the players if they want to be on a D1 team. Erin Mooney interjected at this point that the competitive committee is still waiting for tryout information before making a decision on fall team formation. If the talent appears to be there, the committee will work to put together a D1 team. Krista Carroll explained that the age groups that were listed on the tryout notice weren’t based on the ultimate age groups of the teams that may form and the U13 age group wasn’t explicitly listed for that reason, not because anyone was discounting the possibility of a D1 team. Aaron Maple offered support of the D1 program indicating that he, too, has a son who wants to play in that division.
Taylor Mott commented on the inclusion of the number of open spots on the Spring tryout notice. Taylor felt that having the fall teams move forward but for a few openings wasn’t fair to the McKinleyville kids, particularly for the U16 boys team. A couple of board members moved to respond to Taylor’s concerns and were told by Susie Diemer that this time was for public input and those members could respond directly to Taylor separately. Taylor also mentioned that the referee refresher clinic went very well and it was good to attend the session. JD told the board that Taylor got 100% on the refresher exam, which very rarely happens.
Kevin Clougherty was at the meeting to talk about his son Casey moving up from U14 to U16. A copy of the letter Kevin handed out is attached to the minutes as Exhibit 1. Kevin indicated that Casey has been moved up a number of times and has already played two Spring seasons in southern Oregon as U14. Kevin felt that Casey has met all of the move-up requirements and both the U14 and U16 coaches agree that Casey is in the top 8 of the U16 team. Kevin felt that not allowing the move-up now would be unfair to Casey. He also mentioned the differences in age and grade in school between the kids that were moving up to play on the U14 team, some of whom are only 11 years old and in 6th grade, and Casey, who is 14 and a freshman at Arcata High.
Action Items:
Move-Ups – The Competitive Committee’s previously emailed recommendation to deny both requested move-ups (one for Diego Ramirez to move from U11 to U14 and the Clougherty request) were summarized by Erin Mooney. After some discussion the board voted to accept the committee’s recommendation on both move-up requests.
Competitive Committee Resignation – Susie Diemer announced that Bruce McCarthy didn’t have enough time to devote to being on the competitive committee and has resigned. Susie recommended David Narum for the job as he has expressed interest and she felt he would be an asset to the group. JD and Erin concurred. Erin moved, and Pete seconded, to appoint David Narum to the competitive committee and the motion carried unanimously. Nick Parker asked if people where given an exit interview when they resigned in case they had input that would be useful to the league.
New Board Member – Susie Diemer announced that Tim Canning was still interested in filling the current opening for a board member. Tehsanchat Ferris-Wilson nominated her sister, Farrah Ferris for the position. Both Susie and Jan Dooley felt that the issue should be referred to the Nomination Committee which will then make a recommendation to the board. The board vacancy should also be publicized more widely including a notice on the MRYSL web site. Dave volunteered to write up a blurb for the web site and the local newspapers.
Approval of Minutes:
Brandie Ford made a motion, which Anthony Desch seconded, to approve the minutes of the February meeting as posted on the forum. The minutes were approved without objection.
BOARD REPORTS
Treasurer’s Report:
Brandie Ford handed out a current Balance Sheet and P & L report. Currently there is $20,800 in the administrative account and $4,000 in competitive. Brandie indicated that she will be asking for coach licensing information.
Recreation Program:
Kristin Reiner reported that they are starting to order rec uniforms this week as well as getting registration materials together to be sent out in April.
Competitive Program:
Susie Diemer commented on the professional handling of the Fall tryouts, noting that the evaluators weren’t all our own coaches. The numbers with regard to teams are still a bit iffy, particularly in the U16 bracket. Kudos were relayed to Alan Exley.
Erin Mooney reported on the upcoming Spring season, for which she is hoping to receive schedules this coming weekend. There are still some travel issues with the U12 bracket. The SOCL originally wanted MRYSL U12 home to be in Grants Pass and it was negotiated to have those games in Crescent City instead. Fields for other age groups are yet to be determined. Erin said she mentioned to the Oregon folks that we’ll try to get good fields, good referees, display impeccable sportsmanship, etc.
Alan Exley thanked the board for all of the help at Saturday’s tryouts saying that the assistance is what made the process appear professional.
Registrar’s Report:
Krista Carroll reported that there will be four registration sites for the recreation division, with two in Arcata, one in Hoopa, and one in Willow Creek. Krista is still working on CYSA maneuvering for spring. Tahsanchat indicated that she strongly disagreed with the board’s decision to raise registration fees and felt that it’s unfair to Hoopa families who she doesn’t think are getting what they pay for. Discussion followed about how best to communicate the needs of the Hoopa teams to the board so that we can respond accordingly.
Publicity:
Midge Brown talked a bit about possible changes to the web site, which Michelle Pontoni is working to keep current. She also mentioned that if people have items that should be publicized, they should communicate that to her with specific information and ideas on how best to get the word out. Dave Johnson talked about having a parent meeting prior to the U10 competitive tryouts. JD discussed putting together a letter for parents about how the league operates.
Fundraising:
Midge Brown brought up a letter than the Northcoast Co-op had written indicating that they were not going to sponsor the league as they have in the past. After talking to the Co-op representative who sent the letter, it was agreed that Andy Jensen would put together a couple of letters to the donation committee at the Co-op explaining exactly what we would appreciate from their organization and how their donation would be used. Andy will be specifically addressing donations of food for the tournament and Jamboree as well as funds for the financial assistance program.
Midge brought up Advantage Cards, a card the league can sell that contains discounted goods and services from local merchants – a proposal for which had previously been emailed to the board. Dave Johnson motioned, and Erin Mooney seconded, that we go ahead and purchase the minimum number of cards to see if it’s a viable option for additional fundraising. The vote was unanimously in favor.
Grants:
The Grant Committee will be meeting in the near future. Kristin Reiner said that some of the Time Warner grant money was being used to pay for most of a goalkeeping clinic which was CYSA approved. The ASC is the requested site. Costs are not yet defined. A goalkeeping training course for coaches is also available which would cost MRYSL $600 to pay for the class. Tentatively the class will be held May 30. Midge asked for publicity information. JD requested 45-days advanced notice for coach education to which Alan Exley concurred.
Tournament:
Jan Dooley said that the tournament binders are missing, but felt that the contents of the binders might be on the web site. Kristin will check. Jan also mentioned a conversation she had with one of the Arcata City Council members who indicated that the city would be likely to renegotiate the fields fees for the tournament.
Education:
Jan Dooley reiterated the committee’s desire to have all recreation division coaches to hold a Pre F license by the 2009 season. The class will take place at the coaches dinner, giving everyone a chance to get their license. Tahsanchat asked for a schedule that would allow Hoopa coaches to attend. It was agreed that the league will pay for the class. Alan Exley explained the gist of the course, including how to structure and organize practice, a bit of practice content, parent issues, and a basic introduction to team management.
Susie Diemer mentioned that most leagues are requiring that their coaches be licensed. Tahsanchat asked if literacy was a requirement for the license to which Alan replied that it would be difficult but not impossible to take the required course under those circumstances. He requested that advance notice be given if a coach or coaches attending the dinner are illiterate. It was felt that realistically, to expect Hoopa coaches to be licensed someone will have to go to Hoopa and provide the class there locally.
Jan Dooley made a motion, which Andy Jensen seconded, that we strongly request the Pre F license this year and make it a requirement for next year. There was more discussion about offering F license training, including all coaches in the requirement (rec & comp), and coming up with some penalty if the rules aren’t followed as outlined. The motion was amended to include all coaches and the issue returned to the committee for details of when and where the classes would be held. The board voted on the motion with the following results: 7 ayes, 1 nay, and 2 abstentions.
Referees:
Anthony indicated that the referee class is currently being held at Arcata Elementary. There were 12 people at the new referee class and 12 at the refresher course.
Nomination/Bylaws/Elections:
The committee is continuing work on making changes to the MRYSL bylaws.
Fields/Game Scheduling:
Dave asked Erin to get the spring schedule to him as soon as possible. Krista also needs the schedule so that she can schedule portable toilets to be on site.
Old Business:
All-weather Field – There was no new information on the Samoa site other than what Nick Parker mentioned that Danco could break ground if they so desired.
New Business:
JD brought a proposal before the board for JD and Pete Shepard to conduct an U10 Academy and Beach Soccer tournament. The proposal is made part of these minutes as Exhibit 2. There was some discussion as to cost and how any profits would be split with the league. Jan Dooley requested that a budget be submitted. The proposal was moved to the Education Committee.
Krista Carroll proposed hiring some office help for the crunch period in May. It was decided by vote (9 aye, 1 abstention) to accept Krista’s proposal as long as the position is openly advertised.
Executive Session:
An executive session was held by the board to discuss various personnel issues. It was decided that Alan Exley’s proposal for consulting be accepted and that the question of coach remuneration be returned to the Finance and Budget committee.
Next Meeting
The next meeting of the Board will be Tuesday, April 8 11 at 7 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 11 p.m.
Exhibit 1 – Clougherty letter requesting move-up
To: Erin Mooney, VP Competitive, MRYSL
Pete Shepard, VP Competitive, MRYSL
From: Kevin Clougherty
Re: Casey Clougherty – Move Up
Date: 2/8/08
I am requesting a move up for Casey Clougherty from U-14 to U-16 for Spring 2008. I have spoken with John Davidson and Pete Fuller about the move up. They have both agreed to allow Casey to tryout. John
Davidson told me that he would release Casey to move up to U-16.
Casey has been board approved to move up from U-12, D-I to U-13, D-I, and U-13, D-I to U-14 in his past years with MRYSL. He also has already played 2 years of U-14 Southern Oregon Spring league since he played as a U-12. So Casey has the ability and the history of moving up.
Casey did not play U-16 Fall or tryout since he desires to play at the highest level – D-I whenever possible. Also the team was formed after he was already committed to U-14 D-I.
Casey requests a move up for several reasons:
1) Casey is a young freshman at Arcata High School (AHS), and his friends play on U-16. If he played on U-14, he would be playing with kids who are 6th – 8th grade since the team will be formed with some
U-12 players. He would be the only Freshman on the team.
2) Casey will be trying out for AHS Varsity Soccer in the Fall. U-16 will help him prepare for tryouts by playing with kids closer in size and skill. U-14 will not provide him that competition.
3) From the current U-16 team, I believe and have been told that Casey has some of the best technical skills so he would be able to contribute to that team.
4) Casey is one of the most dedicated players to soccer in the area. He currently plays in 2 outdoor leagues in the Bay Area through the Winter (travel every weekend) since MRYSL does not have teams competing outdoor during this time. Casey was invited and participated in an international tournament in Peru in January which he played 6 games in a week against teams from Peru, Mexico, and El Salvador. He will be participating in State Cup with the U-14 Novato team at the end of March.
5) If Casey does not move up, he will not benefit playing at the highest level possible to allow him to develop in soccer at the best possible environment. From the MRYSL Mission Statement:
“BY CREATING THE BEST POSSIBLE ENVIRONMENT FOR THE DEVELOPMENT OF THE
YOUTH AND AMATEUR SOCCER PLAYER”
Exhibit 2 – U10 Academy Proposal
2008 MRYSL U-10 Academy
As Proposed by Coaches John “J.D.” Davidson, and Peter B. Shepard
Purpose:- To serve any Mad River Youth Soccer League Player between the ages of 7-10 with 4 sessions of skill training run by Mad River Coaches.
Date, Time, and Location- Boys on Mondays, Girls on Fridays. Week 1-Friday May 2 and Monday May 5. Week 2- Friday May 9 and Monday May 12. Week 3- Friday May 16 and Monday May 19. Week 4 - Monday June 2 and Friday June 6. All sessions will be run at Pacific Union School 4:30- 6:00 PM.
Curriculum- Week 1 - Fakes, Feints, Flicks, and Tricks. Multiple ball coordination exercises.
Week 2- 1st Attacker themes to beat an opponent 1 on 1.
Week 3- The three D’s of defense - Deny, Destroy, Develop
Week 4- Introduction into Combination Play, wall pass and overlap.
Coaches- The academy will be run co-operatively with league coaches. Coaches who have expressed interest: Peter Shepard, John “J.D.” Davidson, Dan Birdsall, David Narum, Patrick Cunningham, Jason Ewing, Peter Fuller, Rafa Hoyos, Ryan Flenner, Alan Exeley, Keith Lambert, and more to be announced. Any Mad River Coach past or present may be a part of the academy. In addition to Mad River coaches, D1 league players will assist coaches with the demonstration of skills.
Cost- Each player will be asked to pay $25. After the field expenses, porta-potty, t-shirts, and balls have been paid for, whatever money left over will be split between the coaches and the club. In this way the academy will act as a fund raiser for the club. We are hoping to find sponsorship for the academy to cover t-shirts, and balls.
U-10 Beach Tournament- June 7, Clam Beach 10:00 to 2:00 4 v 4 tournament. Boys from 10:00 to 11:30 and girls from 12:00 to 2:00 PM. Halves last 4 min. Field size is 40 yards by 20 yards. Fields are marshaled by Academy coaches and D1 players. Special beach ball is used. Players are asked for a $5 donation and are required to sign a liability form. Donation money should also be shared between coaches and club.
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Mad River Youth Soccer League
Board Meeting Minutes
April 8, 2008
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 6:33 p.m. by President Susie Diemer.
Members Present:
Midge Brown, Anthony Desch, Jan Dooley, Brandie Ford, Dave Johnson, Erin Mooney, Kristin Reiner, Tahsanchat Ferris-Wilson, and Pete Shepard.
Guests Present:
John Davidson (JD), Scott Davies, Sandy MacFarlan, and Darcy Robins.
Public Input:
Scott Davies has an idea to for MRYSL fundraising that involves setting up a large screen display at the Arcata Community Center (or like facility) where we could show the 2010 World Cup and other soccer games of note. Scott is looking for board interest prior to finding answers to his many questions which include how to charge for the event, whether we should have concessions, the costs to put on such an event, etc. Erin Mooney motioned that the board is interested and Scott should proceed with his fact-finding. Midge Brown seconded the motion and it passed unanimously.
Sandy MacFarlan read a letter to the board requesting that her daughter be allowed to move up from the U12 team to play U13 in the fall. Darcy Robins was present in support of Sandy’s request.
Action Items:
U10 Academy – Jan Dooley and Pete Shepard provided cost estimates on the academy. Midge Brown motioned and Erin Mooney seconded to accept the proposal as provided. The motion passed unanimously.
Move-Ups – Erin Mooney read the criteria the Competitive Committee is using to evaluate the six current move-up requests as well as all future requests:
1) Is the player in the top 8 players of the older roster?
2) Was the player evaluated to be noticeably more skilled than their age-level peers?
3) Is the player physically appropriate for the older level (big/strong/aggressive enough to move up safely)
4) Does the player demonstrate sufficient maturity?
5) Does they player show the skill of leadership (so that the move up will not be a detriment to leadership development, and also did their leadership impact their former teams toward success)?
6) Does the player demonstrate commitment to the sport, teams, and club (move ups are very individual, so does the player seem to have an awareness of or an interest in how the move up will affect the collective)?
The committee’s recommendations were previously emailed and were currently summarized for the board by Erin Mooney. After some discussion, and board members recusing or abstaining in some instances, the board voted as follows:
U10 to U11 D3 B – Zane Stromberg, denied; Kasey Ford, approved.
U11 to U12 B – Russell Taylor, approved.
U11 D3 to U13 D1 G – Ella Holland, approved.
U12 to U14 B – Kylan Maple, denied.
U12 to U14 D3 B – Diego Ramierz, approved.
New Board Member - Susie Diemer indicated that two people have expressed interest in the open board position but neither was present at the meeting. Jan Dooley move and Kristin Reiner seconded a motion to move discussion of the new board member to the next meeting.
Approval of Minutes:
Jan Dooley made a motion, which Anthony Desch seconded, to approve the minutes of the March meeting as posted on the forum. The minutes were approved without objection.
BOARD REPORTS
Treasurer’s Report:
Brandie Ford handed out a current Balance Sheet and P & L report. Currently there is approximately $19,000 in the administrative account. There is no balance in the financial assistance account, but Brandie reminded everyone that money left in Spring team accounts that are not playing in the fall will revert to this account. Also, Humboldt Sponsors has again donated $2,250 to our financial assistance program.
Board members were reminded to submit personal expenses in writing even if reimbursement is not required so that the budget amounts remain an accurate representation of cost.
President’s Report:
Susie Diemer reported on the Northern District President’s Meeting held at the Eel River Brewery. There were three HYSL members and Susie present. Susie felt that perhaps the move from the previous venue, the Benbow Inn, affected attendance. It was announced that referees for U6/U8 games must be instructed by someone with R9 qualifications that must also attend an assigner class. Susie did have an opportunity to talk with the HYSL members about a county-wide D1 program, and it appeared they were interested in further discussion.
The District 5 President’s meeting is the third Tuesday of each month. Susie won’t be able to go until the summer due to work commitments. She will be attending the CYSA President’s meeting.
There is a big CYSA tournament meeting scheduled for May 17-18, 2008.
Susie was able to get some information about fingerprinting of coaches. There is a 16-page application to the Department of Justice to do fingerprinting at a cost of $20 for each coach. The process must also be repeated each year. Susie felt that non-profits may not have to pay this fee. She’ll do some more research and bring information back to the board.
Recreation Committee:
A proposal was brought from the committee to change the U10 games from 6 v 6 to 8 v 8. After some discussion, Midge motioned to accept the proposal, Brandie seconded the motion and the proposal carried unanimously.
Competitive Committee:
Erin Mooney reported on the Fall tryouts, where she felt the new system was helpful and relatively intuitive. There are still a few kinks to be worked out, but all in all the system, which is still evolving, worked. Spring season started this past weekend and so we’re off again!
Fundraising:
Sponsorship money is slowly trickling in but it would help a lot if board members could make phone calls to some of the people on the mailing list. The Fall registration packets will include a sponsor form.
Tournament:
Susie Diemer said that Mark Wheetley, one of the City of Arcata’s council members who happened to play soccer for HSU, had talked to her about involving the City more in the tournament. Midge indicated she will contact the council about the possibility of renegotiating the field fees for the tournament.
Education:
Jan Dooley indicated that she has sent emails suggesting this committee meet but so far has gotten no response. Nick Parker submitted a proposal for a U10 Academy, but the proposal from JD & Pete Shepard was accepted instead. Martin Garrett gave Susie Diemer his vision/proposal for the education committee which she will pass on.
Referees:
Anthony is busy assigning referees for the Spring season.
Fields/Game Scheduling:
The fields at ASC will be available the second week in April if spring teams want to move practices and/or games. Pete Shepard mentioned that the goals at Arcata Elementary School were attached well but someone seems to have removed the screws. Bloomfield goals also need work. We need to get coaches or someone associated with the teams using the fields to line them prior to their games. The equipment to do so is available and Pete said he’d try to contact people to help with this task.
Pipe is being laid for the new fields at Hiller Park. We’ll need people to come out and pick up rocks before the fields can be seeded. Jason from MCSD will be contacting board members when it’s time to rock pick.
Publicity:
U10 Tryouts – Erin Mooney will email details to Midge so that information on the April 26 tryouts/evaluations can be disseminated to the media.
Executive Session:
An executive session was held by the board to discuss two personnel issues. It was decided that the coaches’ pay scale will be changes and that Krista Carroll’s wage will be increased.
For the Good of the Game:
We love soccer!!
Next Meeting
The next meeting of the Board will be Tuesday, May 20 at 7 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 9:40 p.m.
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Mad River Youth Soccer League
Board Meeting Minutes
May 20, 2008
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:10 p.m. by President Susie Diemer.
Members Present:
Midge Brown, Jan Dooley, Brandie Ford, Dave Johnson, Erin Mooney, Kristin Reiner, Tahsanchat Ferris-Wilson, and Pete Shepard.
Guests Present:
Krista Carroll, Heather Kromis, Mike Lorig, and Nick Parker.
Public Input:
Heather Kromis brought up emails from Tahsanchat Ferris-Wilson and Denise Smith from the Hoopa/Willow Creek area. Some of the basic issues in the Smith email were that we need to reserve fields sooner, a reimbursement from the MRYSL board is required for U10 and U14 nets, financial aid issues, assessing a penalty for game no shows without a courtesy phone call, why the same registration fee for U6 and U8, and coach training in the Willow Creek/Hoopa area. Dave Johnson responded to some of these issues by indicating that MRYSL makes a similar investment in U6 &U8 teams, thus the same registration fee; MRYSL would be happy to reimburse for materials if receipts are provided; please request necessary items from the board so that we can be more proactive instead of waiting until something becomes a problem. Other issues were referred to the Recreational Committee to resolve.
Action Items:
U10 D3 Teams – Erin Mooney provided information on the U10 D3 evaluations. So far there are 18 players, 9 girls and 9 boys. Dan Johnson is taking the younger group of girls and Patrick Cunningham the older group. The boys teams will be coached by Dan Birdsall/Eric Hakenen (5 each of the older boys) and David Narum/JD the younger. Erin indicated that the tryout results were not quite as viable at U10 as they are for the older players. Midge Brown made a motion to accept the teams as determined by the Competitive Committee. Dave Johnson seconded the motion and the board approved it with no opposition.
New Board Member - Susie Diemer left a voice message for Andy Jensen, who seems to have resigned by default. Susie has yet to hear back from Andy. Tim Canning is still interested in being on the board. Dave Johnson brought up the possibility of an alternate for the Willow Creek/Hoopa board position so that one person doesn’t have to come over the hill all the time. Midge Brown motioned to add Tim Canning to the board. Kristin Reiner seconded the motion and the motion carried with Jan Dooley opposed. We still need another board member!
Approval of Minutes:
The minutes of the April 2008 meeting were approved with two corrections.
BOARD REPORTS
Treasurer’s Report:
Brandie Ford handed out a current Balance Sheet and P & L report. Currently there is approximately $34,000 in the administrative account, including money for our Financial Assistance program. $1000 has been donated for the U10 Academy. Midge questioned the low balances on many of the spring team accounts who still have May club fees to pay. There was some concern that most of the spring teams are not carrying their weight.
President’s Report:
Susie Diemer reported on the fingerprinting issue through the Department of Justice (DOJ). If we go through the Sheriff’s office, it will cost $20 per person, though it’s hard to pin down exactly what our costs will be. Tahsanchat said he experience was that it was more like $72 per person. Susie said the traveling fingerprint firm she contacted charges $12 per person. The board has to get an authorization number from the DOJ before the prints can be gathered. Tahsanchat recommended asking federal or state offices about the list of screened requirements from which the board needs to determine whether we get fingerprints, live scans, criminal background checks, etc. Tahsanchat said that about 90% of the Hoopa and Willow Creek coaches are already fingerprinted. There was some discussion as to how to deal with people (often parents) on the field that probably shouldn’t be by virtue of their past history. Susie is going to apply with the DOJ for a live scan packet and will do further research in the meantime. Jan Dooley made a motion, which Tahsanchat seconded, to start the application process with the DOJ. The motion carried unanimously.
Recreation Committee:
Tahsanchat handed out a letter to the board outlining her requests which included the following:
1. All home games for Hoopa to be played in Hoopa, Willow Creek home games to be played in Willow Creek with the exception of the U12/U14 games which should be played in Willow Creek.
2. Hoopa/Willow Creek teams to have 2 home and then 1 away game.
3. A list of specific home game dates with a total of 5 home and 5 away games.
4. Levy a fine or penalty of $20 when teams don’t show up for scheduled games.
5. A clear definition of sponsor fees.
The game schedule requests will be forwarded to the schedulers. The Recreation VPs were asked to come up with a recommendation regarding no-shows.
Fall registrations are still coming in. So far, about a third of families are opting out of volunteering. On-site registration is scheduled for the following dates:
Saturday, May 17 Willow Creek
Wednesday, May 28 Arcata Community Center (5-7pm)
Saturday, May 31 Hoopa
Competitive Committee:
Erin Mooney reported on the SOCL spring season, expressing some problems that came up with regard to scheduling, teams being put in the wrong categories, etc. Erin is meeting with SOCL Memorial Day weekend and hopes to work out these and other issues. Other spring options were to put together a local 6v6 schedule, talk to Redding about their spring league, etc. Nick Parker and Midge Brown both mentioned their positive experiences with the SOCL spring league.
Pete Shepard said that 20 boys and 15 girls have been attending the U10 Academy. They seem to be enjoying the experience as they keep coming back and bring others with them! The evaluations for U10 team formation were good, but it’s also good to see these players in game situations as they are at the academy.
Erin brought up the US Club pilot program that was initially set for one year. That year is now over and we need to discuss how to proceed. Erin wants to open the US Club option to more teams, particularly in age groups where the numbers aren’t there for CYSA teams, allowing teams to form for tournaments without the commitment of a regular season schedule. Erin will be putting together a proposal. At the May meeting, the board will discuss how the pilot went and how to go forward.
Registrar:
Krista Carroll has deposits from the Recreation registrations to date. Krista said it was frustrating sometimes dealing with the kids that try out for a competitive team and don’t make it; she then has piles of paperwork. Krista would like to have coaches of competitive teams provide families with information about the Rec division when they make the call telling them they weren’t chosen for the competitive team.
Fundraising:
Midge Brown reported on the request that went to the Northcoast Co-op. Mike Lorig said he felt Mark Wheetley would help the league get a discount on the field charges levied by the City of Arcata. Midge said she’d continue that conversation.
Tournament:
Kristin Reiner reported the tournament committee is busy filling jobs. Apparently Redding is having a tournament this year at the same time as the Redwood Classic.
Education:
Pete Shepard asked if there are plans to do D, E, or F licensing. Apparently the application needs to be in 45 days in advance. Susie Diemer suggested checking with HYSL regarding how they deal with coach licensing. Nick Parker mentioned that the Eel River club as 14 D3 teams and may be interested in more D/E licensing. Kristin Reiner will follow up with Eel River.
CYSA is having a goalkeeper clinic for coaches in two weeks. To date, about 6-8 people have signed up for the $25 coarse. Kristen Reiner said she would send Midge the information for a press release.
Referees:
The next committee meeting will be in August. Tahsanchat asked about more referee training. Mike Lorig said there is an 8-hour Grade 9 course available that includes all the information in the regular 18-hour course.
Susie talked about how serious CYSA has become about referee assault and abuse. There was considerable discussion about what constitutes abuse, what the penalties are, a referee’s recourse, etc. MRYSL can deal with these issues locally, when and if they arise, without having to involve CYSA.
Fields:
Dave Johnson reported that the new fields at Hiller have been seeded and might be useable by August. Heath Ford has said that he’ll build the goals if the MCSD will buy the materials.
Pete Shepard talked to Jason Seahan and Margaret Flenner about the goals at Arcata Elementary School. Apparently Margaret said she would take care of attaching the goals to the field. Nick Parker mentioned that the goals at Arcata Elementary are also being used during their after school program. Pete also mentioned that the goals at Bloomfield need to be sandblasted and padded.
Publicity:
There was some discussion about the articles that have been appearing in local papers. Heather Kromis suggested also putting information in the eastside papers such as the Big Foot News and the Trinity River Tribune.
Finance/Budget:
Brandie Ford talked about financial aid requests for spring. Two aid requests weren’t received until May, which is long past the cut-off date. Those families will be encouraged to fill out the necessary forms for fall and told that they will not receive funding for spring. Our funds are limited at this point, though further fundraising may help that cause.
Grants:
Erin Mooney will be writing a grant to Humboldt Area Foundation regarding the costs for fingerprinting. Pete Shepard asked about other leagues to which Susie responded that though CYSA highly recommends the practice, they are about two years off in requiring it.
For the Good of the Game:
Erin talked about the possibility of the league facilitating drop-in/pick-up games over the summer. Pete brought up the inevitable liability issues.
Next Meeting
The next meeting of the Board will be Tuesday, June 10 at 7 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 10:30 p.m.
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Mad River Youth Soccer League
Board Meeting Minutes
June 10, 2008
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:03 p.m. by President Susie Diemer.
Members Present:
Anthony Desch, Midge Brown, Jan Dooley, Dave Johnson, Erin Mooney, Kristin Reiner, Tim Canning.
Guests Present:
Alan Exley, Nick Parker, Joe Homem.
Action Items:
New Board Member - Susie Diemer introduced our newest board member, Tim Canning. The other board members present introduced themselves and gave Tim a brief summary of their respective duties, as well as a big thank you to Tim for joining the board!
Approval of Minutes:
Jan Dooley made a motion, which Kristin Reiner seconded, to approve the minutes of the May 2008 meeting as distributed. Motion carried.
BOARD REPORTS
Treasurer’s Report:
In Brandie’s absence, it was announced that a balance sheet and current P&L would be forthcoming via email. There will be no Finance & Budget Committee report at this meeting.
President’s Report:
Susie Diemer gave the board an update on the fingerprinting issue. An onsite vendor has quoted $15 per person, and it appears that we aren’t required to have prints taken each year. We can determine the specific infractions of which we’d like to be advised after we receive our official number and notice from the Department of Justice. The board will also need to come up with a policy on how to deal with in-season infractions.
Recreation Committee:
Kristin reported that lots of registration forms are in for the Rec division. Tahsanchat turned in a huge stack of eastside registrations before the May 31 deadline. Registration information is currently being entered into the database. Jan and Kristin are set to meet on Saturday June 14 to start forming teams. Midge mentioned that the sponsor cutoff for team requests, name on shirts, etc. is July 1.
Kristin found the Field Marshal vests and is taking them to On-the-Spot to get some official-ness printed on them.
There was a goalkeeper training clinic last week attended by 8-10 coaches (one each from Eureka and Fortuna) and 16 kids. The Rec committee would like to broaden the goalkeeper workshops to be ongoing and will put together a proposal for the board.
Jan Dooley, responding to Tahsanchat’s no-show penalty request, suggested canceling some future games rather than having a financial consequence when a team misses a game. It was argued that in so doing, other teams would be affected in addition to the team with the infraction. It was agreed that we need to levy some sort of fine for no-shows and to be more encouraging about the travel issue at the coaches meeting. Jan and Susie will put together a proposal for the board on the no-show issue.
Competitive Committee:
Erin Mooney indicated the discussion is continuing regarding MRYSL’s involvement with the SOCL spring league. SOCL appears to understand that there are some problems and that there is room to work on solutions that will hopefully benefit everyone involved. Erin mentioned that the U16 and up age groups may be more tournament style rather than weekend games because the numbers aren’t always there, player-wise.
Erin had previously emailed a proposal for US Club which reads:
======================
Proposal For Consideration of MRYSL Utilization of US Club
June 10, 2008
As far as I know, we are at the end of our year-long trial of US Club. In that time, we have learned the usefulness of the US Club program, as well as the drawbacks.
On the pro side of the argument, US Club is MUCH less difficult to use. Teams can be flexible, can be formed quickly, can participate in more tournaments, and the paper work is CONSIDERABLY less. Additionally, with US Club passes, our players can easily guest-play with other teams. This offers elite players the opportunity for greater competition and the chance to be seen by other coaches. US Club hosts a college recruiting tournament every spring, where high school players bring their transcripts for college coaches to see, offering more players the chance to be recruited. A few of Nick’s players were offered spots on college teams at this tournament. Having US Club passes offers our players and teams greater flexibility and more opportunities to play. Signing in at tournaments and creating tournament rosters are substantially less complicated and time consuming, and exemplify how difficult CYSA makes the process. Creating teams using US Club could be a great way to form county-wide teams that don’t interfere with the normal fall season for the individual clubs, such as spring league teams and tournament teams.
On the con side of the issue, US Club could be described as flexible to a fault. There are few regulations and very little oversight from the US Club organization. Without supervision from the league, US Club could be used to push players past a healthy level of competition (i.e. U10 teams playing multiple tournaments in a year, etc), and could create issues within the league. For example, the maximum US Club roster size in 26, so a coach (without oversight) could set up a team where 26 families are paying dues, but 10 players are never invited to tournaments. This could create conflict if those families are not communicated with honestly throughout the process.
I propose that we offer our competitive teams ages U11 and up the opportunity to hold both CYSA and US Club player passes. I think that we should also consider US Club passes for U10 teams, or one U10 All Star team with the understanding that U10 players cannot attend more than 3 jamborees or tournament per year. We need to draft a set of rules about US Club use for coaches and managers. In my mind, the rules would include:
1) Players who will be on a roster but not attending tournaments will pay a reduced fee, be aware of the player’s status on the team, and agree to the situation.
2) U10 teams could only attend 2 tournaments outside of Humboldt County per year.
3) US Club teams cannot attend more than 5 tournaments per year.
3) US Club rosters and schedules must be approved by the Competitive Committee and/or the Board.
==========================
After some discussion, it was decided that MRYSL would offer dual registration (CYSA/US Club) this year. There will be no additional fee to add the US Club pass to a CYSA registered player. If only a US Club pass is desired, the fee would be $65. Jan Dooley made a motion, which Erin seconded, to accept this proposal. The motion carried.
Erin announced the Fall teams and their coaches:
Boys: U14 Laney, U12 Shepard, U11 Ford/Duncan, and 3 U10 with coaches Birdsall/Hakenen, JD, Narum. All the boys teams are D3.
Girls: U13 (D1) Homem, U11 Ricka, and 2 U10 Cunningham & Johnson.
Erin brought up a conversation she had with Mike Rice at the City of Arcata regarding regular pick-up games at the ASC. After further discussion, it was decided that MRYSL would sponsor a casual pick-up game at ASC on Wednesday nights from 4-6 p.m for U10 and up. 1601 forms will be on-hand for insurance purposes.
Joe Homem asked why the boys U16/U18 tryouts weren’t held at the same time as the other competitive tryouts. Erin explained the low turnout and how many boys are waiting to see how their fall school schedules panned out before making a commitment to a league team.
Registrar:
Kristin reported that Krista is gone and things are busy.
Fundraising:
Midge reported that the Northcoast Co-op would not be a major sponsor this year as they have been for so many years. With personnel changes and a committee-style decision process, as well as other internal changes, they have decided to sponsor sports teams only for small amounts ($20 or so.) Sponsor forms continue to roll in and we’ve gotten about $12,000 so far this year.
Tournament:
Joe Homem reported that he currently has 11 teams signed up for the Redwood Classic and the deadline is June 21. He has six more that have verbally committed but have yet to send paperwork. Joe said the low response could be due to rising fuel costs as well as the perceived lack of competition at a Humboldt County tournament. Joe will be looking into the possibility of adding US Club to the Redwood Classic in the hopes that more teams would then be able to attend. Right now, he’s looking for at least six flights or he may have to cancel the tournament altogether.
Education:
Kristin, Alan Exley, and Jan will be getting together to discuss Pre-F licensing for Fall coaches.
Referees:
Anthony Desch reported there is a new District Five referee coordinator. Anthony mentioned that there are no up-coming referee classes in either Eureka or Fortuna. A class is being scheduled in Arcata during August.
Jan Dooley brought up the possibility of U6/U8 facilitator’s classes, which Rebecca Nordquist had taught in the past. Would it be possible to do another class of that sort? It was thought that the best time to get people involved would be at the coaches meeting. Coaches could break out into groups and get facilitator’s training or Pre-F training depending on the age of their fall team. Nick Parker mentioned that there are two specific groups needing information: the coach/facilitators and the younger, often teenage referees. Kristin requested that there be a contact point or email for referees to be able to ask questions and/or get advice, which everyone felt was a great idea.
Fields/Equipment:
Dave Johnson reported that he and Pete Shepard are ordering four U10 goals; two local and two for Hoopa. Pete is checking on nets and the necessary work on the Bloomfield goals.
Grants:
Erin Mooney will be writing a grant to Humboldt Area Foundation regarding the costs for fingerprinting.
Game Scheduling:
Dave reported that Jeff Corral-Ribordy will again be scheduling fields for the recreation division.
Nominating/Bylaws/Elections:
We still need another board member!!
We have another board training class with Byrd on Tuesday, June 24, 5:30-9 p.m. at Hunan Plaza.
New Business:
Joe Homem talked about a high school age soccer camp that he, Jason Ewing, and Ryan Flenner are putting together as a fundraiser for the AHS soccer program and was wondering if MRYSL would be interested. They are planning to run the camp for two weeks, four days a week starting on August 11. The boys would be meeting in the morning and the girls in the afternoon. The camps would be open to the general public, not just MRYSL players. After some discussion it was decided that Joe should talk to Krista about insurance issues and come up with a proposal for the board.
For the Good of the Game:
Someone announced that Chivas Guadalajara is playing in Santa Clara July 19 and that the San Jose Earthquakes have very cool stuff on their web site.
Next Meeting
The next meeting of the Board will be Tuesday, July 8 at 7 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 9:30 p.m.
Executive Session
The board held further discussions on the employee vs. contractor situation. Susie Diemer and Jan Dooley will be contacting Jackson/Ecklund regarding this issue.
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Mad River Youth Soccer League
Board Meeting Minutes
July 8, 2008
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:10 p.m. by President Susie Diemer.
Members Present:
Anthony Desch, Midge Brown, Jan Dooley, Dave Johnson, Erin Mooney, Kristin Reiner, Brandie Ford.
Guests Present:
Joe Homem, Krista Carroll.
Approval of Minutes:
Dave Johnson made a motion, which Kristin Reiner seconded, to approve the minutes of the June 2008 meeting as distributed. Motion carried.
BOARD REPORTS
President’s Report:
Susie Diemer reported that she met with Káren Hammer of HYSL and is trying to get a meeting set up with Curt Bartell (District 5 Assistant Commissioner) and Bruce Weaver (District 5 Commissioner) to discuss the D1 program as well as Top Soccer (for developmentally disabled youth).
Susie requested that Michelle Pontoni add information about the Jamboree and the Recreation Division Coaches Meeting to the MRYSL web site. Susie reminded everyone to please check the web site areas that pertain to your areas and keep them up to date, all the while keeping Susie in the loop of correspondence.
Dave asked Susie to mention to Káren that the HYSL referee contract on their web site is not up to date. It was also brought up to extend an invitation to the Jamboree to HYSL teams.
Treasurer’s Report:
A current balance sheet and P&L statement was emailed prior to the meeting. The current, pre-season balance in the Administrative account is $93,000. There is $2300 in the Financial Assistance account, $400 of which will be transferred to Pete Shepard’s U12 spring account once they bring their balance up to date.
Krista Carroll reminded three spring teams, U14B, U12B, and U19B to pay their spring registration fees. Susie asked if there is a policy for dealing with teams that don’t pay their fees, such as restricting those teams from playing in the fall until fees are paid. Krista will check for existing policy. Krista also asked if coaches need proof of insurance. Susie indicated that coaches get liability insurance through CYSA.
Susie will be talking to Tim Canning about taking over Brandie’s Treasurer position as she is leaving the board as of the end of the month.
Recreation Committee:
Seventy-three teams are set up for fall, not counting the teams from Hoopa, Willow Creek, and Orleans. Kristin Reiner reported that the uniforms are in and are going to the printer next week to have sponsor names added. Kristin is working on getting coaches for teams that need one.
Alan Exley has packets ready to do the PreF licensing at the coaches’ dinner. Alan will also be taking the class over the hill to make it easier on Hoopa, Willow Creek, and Orleans coaches.
Jan reminded everyone that the pre-season coaches’ dinner meeting is being held at the Arcata Community Center on Wednesday, August 6 from 5:30 to 7:30 p.m. All board members should attend this meeting and go through the PreF training. Please arrive early to get your fingerprints done before the rush.
Jeff Corral-Ribordy needs the team information for U12 and up in order to complete game schedules.
Competitive Committee:
Erin Mooney reported that she’s starting to see preliminary schedules for D3 teams and it looks like no team has to travel out of the area more than 3 times this fall. Erin also mentioned that Kate Monahan said that last year’s teams can register for the Redwood Classic. (Later note: be sure to check the age of players as they must use 7/31/08 as the age cutoff date for this tournament.)
Erin also reported that the Challenger soccer camp was held in June with about 50 players attending. Nine kids came from the Willow Creek/Orleans area at the last minute and everyone seemed to be happy with the experience.
Registrar:
Krista reported that registration is going well and recreation teams are formed. There have been many transfers from D1/D3 to D4. Krista will be looking back at competitive now with a stamp in hand so requests for initial player passes don’t all have to be sent down south for processing, though drops, transfers, etc. will still need to make that trip.
Susie asked if it appears that our fee increase affected the number of players registered to which Krista responded that it doesn’t seem to have made a difference. We took in about $2500 from people who wanted to buy their way out of volunteering. To date, it looks like the amount budgeted for registration has been met.
Publicity:
Midge requested that information be provided to her regarding the Referee Class which is tentatively scheduled for early August. Dave said he would be the contact as Anthony is out of town.
Fundraising:
Sponsor forms continue to roll in and we’ve gotten another $3000 or so during the last month.
Tournament:
Joe Homem is making phone calls in an effort to get another U14B team for the tournament. So far he has 4 U14G, 4 U16B, and 3 U12B. He felt there the way the calendar for the tournament schedule was done, with 2007/08 vs. 2008/09, made it confusing to find the Redwood Classic. Joe had to send rejection letters with checks returned to 8 older teams. Games will be held only at ASC on Saturday with some teams playing at Sunny Brae School on Sunday.
Joe said he was planning to get a dual sanction next year: CYSA & US Club. Joe won’t be at the Redwood Classic this year as he’ll be taking his team to a tournament in Novato. Kate Monahan will be acting as day-of Tournament Director in Joe’s stead.
Education:
Jan said there was nothing new from this committee. Susie indicated that she’d like a meeting of the Education Committee to occur so that a discussion about additional licensing requirements could be held. Erin felt there are currently three coaches who could use an E license.
Referees:
Krista mentioned referee/facilitator training tentatively set for August 12 with Rebecca Nordquist leading the class. Attendees must be at least 12 years old.
Fields/Equipment:
Dave Johnson reported that the U10 goals have been ordered. Jason, from the MCSD was going to come to board meeting tonight but apparently didn’t make it. The grass on the new fields at Hiller only took about 80%. It was reseeded last week, but then the water was accidentally turned off. No one knows how long the new grass was without water or what the ultimate consequences of that action will be. It sounds like MRYSL will still be able to use the fields by September 1.
Brandie discussed current issues regarding welding of the goals for the Hiller fields which still need to be finalized with Jason.
Grants:
Susie Diemer will be writing a Community Response grant requesting a maximum of $2000 from Humboldt Area Foundation to cover the costs of fingerprinting.
Game Scheduling:
Dave reported the fields at ASC can only be used until 2 p.m. on Saturdays. Dave suggested that Erin organize the competitive schedule soon in order to avoid conflicts with the area’s adult teams.
Nominating/Bylaws/Elections:
Susie reported that this committee will be meeting soon. We still need two new board members.
Old Business:
Everyone was reminded that Board of Director training is scheduled for Tuesday, July 22 with Byrd at Hunan Plaza from 5:30 to 9 p.m.
Joe Homem reported that the 2-week high school camp he was working on with Jason Ewing and Ryan Flenner isn’t going to happen as planned. When AHS was told that attendees would need to pay $25 to register with CYSA, the school decided they’d have to charge for field usage. Joe realized at that point that he doesn’t currently have the time or energy to put this thing together. (Later note: as it turns out there is a high school camp running for one week starting August 18. An informational flyer was sent out by AHS.)
The board still needs to make a decision on whether to form age-pure competitive teams or not.
Next Meeting
The next meeting of the Board will be Tuesday, August 12 at 7 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 9:15 p.m.
Executive Session
The board held further discussions on the employee vs. contractor situation.
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Mad River Youth Soccer League
Board Meeting Minutes
August 12, 2008
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:13 p.m. by President Susie Diemer.
Members Present:
Anthony Desch, Jan Dooley, Pete Shepard, Erin Mooney, Kristin Reiner, Susie Diemer.
BOARD REPORTS
Action Items:
Erin Mooney’s proposal to sell raffle tickets for a hybrid was accepted with the change that all monies collected would go into the general fund. The proposal is attached as Exhibit A.
Jan Dooley’s proposal to impose a $250 fine on teams that fail to appear at a scheduled game was approved.
The following access to league financial records was approved: remove Brandie Ford and Kerry Mayer; add Susie Diemer and Tim Canning.
Pete Shepard’s proposal to sell leftover Redwood Soccer Camp balls to the league at $10 each was approved.
With regard to fingerprinting, the Department of Justice will contact both Susie Diemer and Krista Carroll with information about red-flagged coaches/workers. The board, starting with the Arcata Recreation Department’s standards, created standards for MRYSL that were approved by the board members present. Complete standards will be emailed as an addendum to these minutes.
President’s Report:
Susie Diemer, in reference to the board’s recent training with Byrd Lochtie, discussed forming a newsletter task force and adding those members to the publicity committee. That committee would then include Susie, Erin, Midge, and Tim. Susie also stressed the board’s need to revisit the strategic plan at each meeting.
Recreation Committee:
Kristin Reiner reported that uniforms are ready to be distributed to the 88 D4 teams. The Jamboree schedule is complete and posted on the web site. Kristin thanked all the board members who worked at the very successful coaches meeting.
There will be Field Marshal training and U6/U8 goal setup instruction available at the September board meeting. Please sign up for shifts as a Field Marshal to help cover the fall season.
Competitive Committee:
Erin Mooney reported that “everything’s great”. Committee meetings, to work on policies, are the first Thursday of every month at 1 p.m. at Carmela’s. Erin would like another person on the competitive committee.
Tournament:
A final post-tournament meeting is being held at 6 p.m., Wednesday, September 3, at Wildberries.
Referees:
With Anthony’s resignation from the board, a new competitive referee assignor is needed.
Fields/Game Scheduling
Dave Johnson wasn’t at the meeting, but sent along his report:
Contracts have been signed with the City of Arcata for PU and ASC; and other agencies for McKinleyville Middle School, Morris Elementary, Blue Lake Elementary, and Bloomfield. There are no current contracts for Arcata Elementary, Sunny Brae Middle School, Trinidad School and Fieldbrook School.
Hiller gates are locked. If coaches want a key to the gates and bathrooms, Dave needs a list of who is practicing. Said list will be made available to MCSD and keys will then be released.
U10 goals for Hiller are ordered and will be delivered within the next 10 days. Dave needs the credit card number from Krista for Hoopa’s goals and they will then be delivered directly to Tahsanchat.
Dave has paint and will take it to the storage unit on Wednesday. The barbeque that Kim Laney bought for the tournament last year is at Hiller in the middle storage area next to the snack bar.
The first draft of the fall season schedules are due August 11.
Dave is working on referees for the Jamboree. There is a referee meeting August 21, time and location still pending.
Grants:
The fingerprinting grant submitted by Susie Diemer and Erin Mooney should be approved by next week.
Nominating/Bylaws/Elections:
The board approved a name change for the committee which will henceforth be known as the Governance Committee.
Next Meeting
The next meeting of the Board will be Tuesday, September 9 at 7 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 9:10 p.m.
Exhibit A – Prius Raffle
MRYSL Board Proposal
Aug. 4. 2008
Prius Raffle
In order to raise money for the league, I would like to propose holding our first annual MRYSL Prius Raffle. Depending on how many tickets we are able to sell, raffling off a car could raise $25,000 for the league.
I have spoken with a Toyota dealership in the Bay Area and they have said that they can secure us a Prius in December for $25,000 including tax and license. If anyone knows someone who works for Toyota locally, we could try to get one locally, but it could be more difficult/expensive.
We would spend the next few months selling raffle ticket for $100 each, and would put the limit at selling 500 tickets. If we are able to sell 500 tickets, the league would earn $25,000 for this fundraiser. I would recommend stipulating on the tickets that if we are not able to sell at least 350 tickets (for a profit of $10,000), then the raffle would be cancelled and the money would be returned.
The tickets are relatively expensive, and therefore difficult to sell, but I think if the league works together it is possible to have a very successful fundraiser. The fact that we are only selling 500 tickets gives people a 1 in 500 chance of spending $100 and winning a car. We will give ourselves at least 3 months to sell all the tickets, and the car could be delivered anywhere in the US, so tickets could be sold to friends and family out of the area. Competitive teams could be responsible for selling some of the tickets as a fundraiser for their team (a minimum of 10 tickets per team?) and the team could keep $40 per ticket sold. Tickets could be sold at the tournament, at Hiller during rec. games, and we could advertise throughout the community. If we have a clear idea of how the money will be spent, we can communicate concisely to the public why buying these tickets supports a good cause.
I would like to see some of the profits go to scholarships and some to regular goalie trainings with HSU coaches and players for competitive and rec. teams U10 and up, and some to help fund a more effective communication campaign with our members and the public (including a newsletter, brochures, and assembling a more complete email database of our families). Other ideas???
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Mad River Youth Soccer League
Board Meeting Minutes
September 9, 2008
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:06 p.m. by President Susie Diemer.
Members Present:
Jan Dooley, Erin Mooney, Kristin Reiner, Susie Diemer, Midge Brown, Dave Johnson, and Tim Canning.
Guests:
Martin Garrett and Krista Carroll.
BOARD REPORTS
Public Input:
Krista Carroll expressed her displeasure over the Recreation Division’s fall schedule. As an example, the U12 Boys team has three home games and four away games. Krista has been in conversation with the Fortuna coach in an effort to create a more viable schedule and wanted to make sure that the board was in favor of negotiated changes. Everyone agreed that it was fine.
Action Items:
It was motioned and approved that Tim Canning and Krista Carroll are authorized to use the MRYSL debit card.
Kristin Reiner proposed to the board that a $540 stipend be paid to someone to line all the fields at Hiller Park for the fall season. A motion was made and carried unanimously for a $500 stipend for completing the task. A help-wanted notice will be put on the website for the job.
Krista proposed that the league’s Volunteer Coordinator, Kristin Reiner, be kept on for another two months. A motion was made and passed unanimously, with Kristin recusing herself from the vote.
Martin Garrett indicated to the board that he was interested in shepherding the U8 players, possibly into competitive play, using mini camps, pick-up games, and the like. Martin asked the board for contact information for players in this age group. The information could also be posted on the MRYSL web site. As the board accepts proposals prior to the board meeting in which the proposal will be voted on, Susie volunteered to send out an email prior to the October meeting so that Martin’s proposal could be voted on at that time.
Secretary’s Report:
The minutes as emailed to board members by Midge Brown were approved as written.
The fingerprinting policy, adopted at the August meeting is as follows:
MRYSL volunteers, employees and independent contractors may not have:
1. Previous convictions of assault, weapons charges or sexual misconduct,
2. Currently be on probation for any crime.
MRYSL Board of Directors reserves the right to review and reject, on an
individual basis, any persons with:
1. Any pending criminal court charges.
2. Drug related charges or a DUI within the past 5 years.
Treasurer’s Report:
Tim Canning had previously emailed the current P&L, Balance Sheet, and Budget reports to board members. Jan Dooley mentioned that the $3200 expense attributed to the Jamboree was actually an expense item for Recreation fields. Krista indicated that the budgeted amount of $3000 for rent is incorrect; the correct amount is $2400 annually. Tim said he would make the necessary changes. There was some discussion as to the balances of competitive team accounts as some are very low and some are very high. (Note on a question that came up during the meeting: there is a $7000 limit to what a team can fundraise during a season. MB)
A motion was made and carried to accept the Treasurer’s report with the minor changes indicated above.
President’s Report:
Susie Diemer, in reference to the board’s recent training with Byrd Lochtie, motioned to accept the Code of Ethics that Midge wrote for the board. Motioned carried. The tasks that were set during the last board training session were reviewed by all present.
Susie met with Laura Middlemiss, Karen Hammer (HYSL), Nick Parker (FC Samoa), and Erin Mooney to further discuss a county-wide D1 program. There seems to be some conflict between the Eureka and Eel River clubs. Susie has met with the District Five commissioners who think that a countywide program is a viable idea. In order to make it work, the program would need its own board of directors, bylaws, policies, etc. It was agreed to use Allen Exley’s evaluation program to look for 12-13 D1 ranked players for a given team.
Nick Parker’s FC Samoa program, which currently has 6-7 older girls involved, has been sanctioned by US Club. Susie said she thought they were planning to play 30-40 games on a strictly travel basis.
Susie reported that MRYSL was not awarded the requested grant to pay the cost of fingerprinting coaches.
Recreation Committee:
The Jamboree reportedly went well overall, though two referees didn’t show up for their scheduled games and two coaches had some boundary issues with regard to staying on the side of the field.
There was some discussion about the fields at Hiller, how to lay things out, etc. The Rec Division schedules are on the website. Jan Dooley had a sign-up sheet for board members to sign up for field marshal duties at Hiller Park.
Competitive Committee:
Erin Mooney reported that the competitive teams seem to be doing okay; some wins and some losses. Erin indicated a problem with one of the coaches and after some discussion she decided to talk to the team manager first and go from there.
Erin mentioned a new Assistant Coach in the league, Sean Connors, who has goalie training experience. Erin would like to schedule the 5 U10 teams and 5 U12 & up teams to receive goalie training twice a week.
Erin reiterated the once-a-month meetings at Carmela’s the first Thursday at 1 p.m. and indicated that they still need another committee member and some reconfiguring of the group.
Tournament:
A final reckoning is still due on this year’s Redwood Classic.
Referees:
There was some discussion about what’s needed ref-and-facilitator-wise for younger Rec teams. A minimum of one facilitator for U6 and U8 (more if we can get them), and a referee or two for U10 seemed to be the general consensus.
Registrar:
Krista reported that the U17 G and U19 B still have uniforms out from the spring season. If people see Nick Parker or Anthony Desch, please remind them to get the uniforms returned!
Fall registration is complete and the 1628’s have been sent to CYSA. Krista said she would email the board an age breakdown of registered players.
There was some discussion about keys for Hiller Park access and Susie indicated she would get keys to the Nordquists so they can open the gate for their teams’ practices.
Equipment:
Dave Johnson reported that he believes Tahsanchat has received the requested goals for Willow Creek/Hoopa teams and that there are new goals at Hiller Park
Fundraising:
Erin Mooney talked about the Prius raffle for which she is making signs for ticket sales. It was decided to hold off on the raffle, take January and February to get ready, and then sell tickets throughout the 2009 spring and fall seasons.
For the Good of the Game:
Susie Diemer was contacted by the San Jose Earthquakes about MRYSL’s interest in having some of our players act as ball boys/girls or leading the Earthquakes onto the field at a future game. Everyone thought that’d be a great idea and Susie will look into it further.
Next Meeting
The next meeting of the Board will be Tuesday, October 14 at 7 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 9:30 p.m.
Executive Session
During the Executive Session Registrar Krista Carroll gave her notice to leave her job at MRYSL. A help-wanted ad will be placed in local papers in an effort to find a new part-time Registrar and Office Manager. Krista will be missed!
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Mad River Youth Soccer League
Board Meeting Minutes
October 21, 2008
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:05 p.m. by President Susie Diemer.
Members Present:
Jan Dooley, Erin Mooney, Kristin Reiner, Susie Diemer, Pete Shepard, Tahsanchat Ferris-Wilson, and Dave Johnson.
Guests:
Krista Carroll, Hillary Dashiell, Anthony Kahn, John Davidson, Joe Homem, Duncan Robins, Dan Birdsall, and Kate Monahan.
BOARD REPORTS
Public Input:
Anthony Kahn would like to work with MRYSL to increase U10 participation in the league.
Action Items:
Martin Garrett’s proposal to shepherd the U8 players was discussed. Jan Dooley suggested that the proposal be referred to the Education Committee. The proposal was referred to the Education Committee.
Dave Johnson made a motion, which Jan Dooley seconded, that the board accept the Countywide D1 idea. Assenting votes were cast by Jan, Dave, Kristin, Erin, and Tahsanchat; Pete was the lone dissenting vote and the motion passed.
Susie went over the proposed changes to the MRYSL Bylaws which included changing the fiscal year to January 1 through December 31. It was moved and seconded to accept the changes pending Bryd Lochtie’s additional input. All present voted in favor of the motion.
A proposal was made in honor of Nicole Quigley that consisted of 1) MYRSL to purchase new D3 U10 girl’s uniforms for next year, and 2) retire Nicole’s #4 jersey. A motion was made, seconded, and passed unanimously.
Tim Canning’s proposal regarding club fees was discussed. Susie Diemer decided to table the part of the proposal that deals with next year. Jan Dooley moved to prorate November club fees based on the actual practice/game schedule of each specific team. The motion was seconded and passed with all in favor.
President’s Report:
Susie Diemer recapped the tasks assigned during the board training with Byrd Lochtie, noting that the board is currently on target.
Potential new board members should email the board a letter of interest. Krista Carroll mentioned the need for a list of candidates. Kristin Reiner indicated that she would email the U6 and U8 coaches asking about their interest in serving on the board. The candidate’s names need to be listed no later than 14 days before the General Meeting on November 11. Submissions from candidates will be referred to the Governance Committee (Erin Mooney, Dave Johnson, Susie Diemer).
Susie indicated that she needed help with the All-Stars games. Dan Birdsall said he would help to organize this event.
Recreation Committee:
Jan Dooley reported that they are having the usual problems with and complaints about the referees.
The snack bar at Hiller Park is netting about $500 per week.
Tahsanchat recommended that there be a larger roster for U6 and U8 teams. She also expressed frustration with the U12 & U14 schedules.
Kristin Reiner gave a report on the volunteer program and the Coaches dinner which will be held Thursday, November 13 at the Portuguese Hall in Arcata.
Competitive Committee:
The Competitive Committee needs to submit proposals to the board regarding team formation.
Dan Birdsall felt that the league needs an academy vs. team-oriented vision for the competitive program. Hillary Dashiell suggested a survey of competitive parents.
Erin Mooney talked about a local 6 v. 6 academy-style Spring league.
Tournament:
Kate Monahan expressed her opinion about it being too late to make a decision now about how the tournament profits get disbursed. Some tournament organizers decided at the first meeting how the money would get divvied up. All of the work has been done and people agreed to work with an understanding that should now be honored. Kate feels that it’s okay to “change the rules” for the next tournament, but not for this one.
Referees:
Referees have been paid for two months so far. There have been some questions about U6 and U8 rules. Dave Johnson indicated that it’s important not to read things into the rules that are not there.
Registrar:
Krista hopes to be done by Friday, October 31. Dave Johnson still needs to turn in his list of duties to Krista.
Fields & Equipment:
Pete Shepard suggested talking to Arcata School District about field use at Sunny Brae Middle School. Dave and Pete are trying to get MRYSL fees reduced.
Fields & Games:
On November 1 and 2, the D4/U10 D3 Round Robin games will be held, jointly sponsored by MRYSL and HYSL. MRYSL is hosting U12G, Eureka is hosting U10 D3 and U12 B, and Fortuna is hosting U14 B & G.
For the Good of the Game:
Susie Diemer was is working to get some MRYSL players to be escorts for starters at a San Jose Earthquakes game next season.
Next Meeting
The next meeting of the Board will be Tuesday, November 11 at 7 p.m. at the Church of the Joyful Healer.
ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 9:45 p.m.
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Mad River Youth Soccer League
Board Meeting Minutes
November 11, 2008
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:04 p.m. by President Susie Diemer.
Members Present:
Erin Mooney, Kristin Reiner, Susie Diemer, Pete Shepard, Tahsanchat Ferris-Wilson, Midge Brown and Tim Canning.
Guests:
Krista Carroll, Hillary Daschell, Anthony Kahn, Jeff Haag, Joe Homem, Heather Kromis, Pam Deardorf, and Stefan Schunk.
Action Items:
The MRYSL Bylaws, recently amended by the now-called Governance Committee was unanimously accepted with the changes members received via email.
Kate Monahan’s proposal for disbursing Redwood Classic Tournament funds was discussed. Susie Diemer indicated that for future tournaments the board needs to have a clearer understanding of how volunteer money is divided and what are acceptable organizations for receiving the funds. The amount due Pete Shepard’s team and Bruce McCarthy were reduced by $200 each, which money will go toward the competitive fund. With those changes, the proposal passed with dissenting votes from Tim Canning and Midge Brown.
YEAR-END BOARD REPORTS
President’s Report:
Susie Diemer
Two main objectives were accomplished this year.
First was the board training with Byrd Lochtie through a grant from the Humboldt Area Foundation. Our Board of Directors met multiple times with Byrd to reevaluate the goals we want to achieve with our Board and MRYSL, to develop more functional bylaws, to clarify our Mission and Vision Statements, and most importantly to develop action plans so we can accomplish the goals we worked so hard to outline. We are following the action plans closely as they have become a part of each Board meeting. One goal was a monthly newsletter that goes out via email and hard copy as well. We also want to make a brochure for each of the D4 recreation, D3 development, and D1 competitive programs. We want clear, concise explanations so interested families can pick up a brochure to read and thereby understand what MRYSL has to offer.
The second objective was to improve working relations with HYSL. I feel this objective was accomplished and we are currently working with HYSL on a countywide D1 program as well as a potential 6v6 spring league as an alternative to playing in southern Oregon. As there are some organizational issues right now at HYSL and some pending changes in the Board, open and positive communication with HYSL will be important in the future as well.
A few other accomplishments:
· Use of proposals in advance of Board meetings to help keep the time of meeting discussions shorter.
· Implementing the lessons learned in our Board training such as developing job descriptions for each Board position, clarification on the ethics of being a Board member, restructuring of the infrastructure of the Board of Director offers.
· Require fingerprinting for all coaches for the safety of our children.
Goals for the future:
· Complete the action plans – primarily to improve communication with the community.
· Continue to organize meetings to make them most time efficient.
· Continue communications with HYSL.
· Develop a relationship with HSU soccer.
· Need more U6/U8 referee training and discussion of issues.
Susie also reported on the All Stars 2008:
It was an excellent day with lots of fun and close competition. There were 2 U10 girls’ teams (22 players nominated), 2 U10 boys’ teams (22 players), 3 U8 girls’ teams (19 players), and 5 U8 boys teams (32 players). The U10’s played 8v8 and U8’s played 4v4. Each player got a tee shirt. We asked for a $10 donation. The shirts cost $704 and we received thus far $389 in donations. The weather held out until the last 20 minutes. Coaches and children had a great time.
Next year: more help! I definitely recommend that we do it again! Contact all 8 and 9 year olds with information about our U10 D3 program, too. Be sure contact is made before the D3 tryouts!
Recreation Committee:
Kristin Reiner and Jan Dooley reported the following:
Overall, 2008 was a successful season for the MRYSL Recreation division. We field 88 teams. Having most of the games at Hiller Park made planning and organization easier, generated a lot of positive energy, and made it easier to supervise and support coaches. The snack bar did well, averaging $500 a week.
Thanks to fellow board members who volunteered as field marshals at Hiller. The presence of at least one field marshal helped to keep games positive and fair. Field marshals were able to help solve small problems that arose, clarified rules for coaches and refs, helped to get games started on time, helped with the snack bar, clean-up, and parking. Coaches appreciated a chance to talk to a league official.
The Recreation Division coordinators recommend the following for the 2009 season:
1. Better communication of rules for U6, U8, and U10 referees and coaches.
2. Hire one person to oversee the snack bar for the whole season. Supplement with parent volunteers.
3. Delegate recreation jobs! Photos, uniforms, coach dinner, All-Stars, and age representatives should be done by separate volunteers and overseen by the rec coordinators.
4. Silent Saturday needs to be discussed prior to next season. We recommend spending a few minutes explaining it at the pre-season coaches’ meeting, and possibly having coaches and even parents sign an agreement to cooperate and comply with the rules of Silent Saturday. Without everyone’s full understanding and cooperation, Silent Saturday is a stressful day fraught with conflicts that rec coordinators and field marshals should not have to content with.
5. Increase roster sizes: U6 to 8 players; U8 to 10 players; U10 to 12 players.
6. Create coach contracts in which coaches agree to honor small-sided rules, abide by Silent Saturday rules, and agree to act according to our positive coaching philosophy.
Volunteer Coordinator’s Report
Kristin Reiner
This year we asked each family to either agree to 2 hours of volunteer work during the 2008 fall season or pay a $20 opt-out fee. The $2500 we collected in fees was used to pay the volunteer coordinator, and to pay the field liner a $500 stipend, with approximately $500 left unspent.
The volunteer policy was partially successful. Those families that did volunteer gained an appreciation of how much work is required to make game days happen. Some volunteers worked extra shifts and volunteered to take on bigger jobs next year.
Of those families who opted to give 2 hours, approximately 57% honored their agreements. These parents were given written job assignments at the beginning of the season and were reminded of their volunteer day by their team managers or coaches several days before their scheduled work day.
I recommend the following for the 2009 season:
1. Those parents who did not honor their volunteer commitment need to be charged an additional $20 when they register their child(ren) for the 2009 season.
2. In addition to handing out job assignments to each parent volunteer, the coordinator should post a list of all job assignments on the MRYSL web site at the start of the season.
3. The coordinator should continue to be a stipend position. It required much more work than most volunteers would be willing to do.
4. The scheduling of U12 and U14 volunteers should be done in coordination with game schedules to avoid job assignments on away-game days.
5. The coordinator and the board should explore the possibility of creating a pre-pay/refund upon completion of volunteer hours system, or a system in which we charge more for registration, eliminate the opt-out fee, and hire people to handle the goals and snack bar in addition to lining the fields.
Competitive Committee:
Erin Mooney
The Competitive Committee (CC) has been busy this year!
The CC began the 2008 season by drafting a general outline for our Committee and Competitive Program, which guided our goals and policies. The outline included commitments to placing kids on the correct team for their developmental level, forming competitive teams, implementing an objective and clear evaluation system, actualizing an effective move up policy, developing County-wide D1 playing opportunities, and encouraging a love-of-game mentality within our club.
We have implemented a new tryout system known by us as The Exley System in order to evaluate players and form teams. The Fall Tryouts were a great success, and the Exley System shows great promise for evaluating and placing our players on the right team for their developmental level. This next season we hope to continue to utilize the Exley System, with slight improvements for objectivity and uniformity across groups.
The CC rewrote and implemented a Move-Up policy for MRYSL which allowed for couple of move ups for the Fall playing season.
We recommended and implemented a plan to have all our competitive teams dually registered with CYSA and US Club Soccer to give our teams and players more opportunities for competitive play.
We formed and followed our 10+ competitive teams through Spring and Fall league play, noting much success and troubleshooting problems that arose. And learned some important lessons for the future.
We offered a U10 Academy and beach Soccer Tourney.
We organized a couple (but not enough) Coaches Council meetings.
We recruited and placed former and current HSU player and coaches as trainers for teams and started weekly Goalie Training sessions for all of our Competitive teams.
We are working towards implementing a County-wide D1 program together with HYSL, offering D1 rated players the opportunity for high level play.
We are in the process of drafting a clear and consistent Team Formation policy and a Competitive Committee Platform that can continue to guide our Competitive program towards a well-run, consistent, fair, forward-thinking club with a commitment to academy-style learning opportunities, skills development, strong club cohesion, coach recruitment and development, sportsmanship, and competitive teams. I feel a part-time Coaching Director could be a great asset to achieving these goals and continuing the work we have begun.
Pete Shepard’s report
This year saw a new beginning. A lot of our D1 teams dropped to the D3 level and most were very successful. Our lone D1 team (U13G) was winning their league the last time I checked.
The season began with the new Exley Evaluation Circuit that allowed us the opportunity to divide up the teams in a subjective equitable manner. Most of our teams were age dominate. Meaning most of the players on anyone team were of the same age group.
I believe that this was a successful year and most everyone had an enjoyable time. As far as team formation is concerned, I feel that again, it very much depends on quality and quantity. Furthermore, I believe that in any one age group we should field either a D1 team or a D3 team but not both. I also believe that as close to age pure as possible is the best formula for success and player development. I think we are on the right path and should stay on it.
Competitive team Creation
Proposal
The realities of our situation:
1. Average size population compared to other leagues in our district. Could easily have 30 + players at U12 and U14 age divisions.
2. Many soccer coaches to choose from. A very literate population. Soccer began in Humboldt county in 1975. A lot of the parents of these current players were players themselves.
3. Vibrant High School/College and Adult soccer programs. Many graduates of our programs have success at the college level and have for years. Many graduates of our programs are still playing at every level, from Rec to Pro.
History:
HYSL and MRYSL broke apart about 5 years ago. The Mad River League kept producing D1 teams up until last year. This year most of the Mad River teams went to the D3 level. Most of them close to age pure or age dominate. The U13G,D1 is our only D1 team.
Different Methods of Team Creation when creating two or more teams in an age group:
1. Make age pure teams and you have two teams in each age group. Example: U11, U12 both in the U12 age group.
2. Divide teams into teams of equal strength. Same number of age groups on each team. Use a draft.
3. Divide teams up according to community. Either McKinleyville or Arcata.
My recommendation is method number one. That way if the team does become successful it can be relegated up to D1. Usually, the population in our league will allow for only either a D3 or D1 team in the same age group but not both.
Competitive VP Job Description
1. Direct the organization of the competitive teams.
A. Organize the evaluations of all players interested in competitive completion.
B. Determine the teams
C. Hire the coaches.
2. Organize and Direct the education of all of the coaches (rec and competitive)
A. Chair the coaches council.
B. Chair the competitive committee.
3. Evaluate the competitive program.
Hoopa Recreation Report
Tahsanchat Ferris-Wilson
· Received a new U10 goal this year.
· Received a B&B port-a-potty for the season at Pookeys Park. Next year it would be nice if the unit could remain through the last home game in October!
· This year we had 2 U6 coed teams, 1 huge U8 coed team, 1 U10 girls’ team, 1 U10 boys’ team, 1 U12 coed team and 1 coed U14 team.
· There were some challenges with the recreation schedule, but Hoopa had more home games this year than ever.
· Seven coaches received their Pre F license.
Heather Kromis reported that the water district double-booked the fields and asked if there is a contract with them. When they book private baseball games there is often alcohol and pot near the soccer field. They had to cancel some games due to the double-booking issue. Can the board get a contract together for the water board for next year? Another option would be to try and use a school field instead. Susie Diemer said that the board would be in touch.
Tahsanchat also asked the board for job clarification between her and Heather, and also asked for additional coach licensing options.
Registrar:
Kristin Reiner is the new league registrar now that Krista Carroll has left the position. Susie Diemer will ask Krista to post a breakdown of 2008 registration on the web site.
Governance Committee
Whose name was changed from the Nomination and Bylaws Committee. Modified the bylaws and will facilitate tonight’s voting – with lots of nominees!
Finance and Budget Committee
Tim Canning asked for volunteers to work out the league’s 2009 budget. The treasurer’s report was emailed to all board members prior to the meeting.
Education Committee Report
Jan Dooley
Our two main projects this year were to hire a coach consultant and to provide recreation coaching clinics.
We asked all recreation coaches to attend the coaches’ dinner and a practical session which qualified them for the CYSA F license. Next year, we recommend that all recreation coaches be licensed. We had very good attendance at the coaches’ dinner. The practical sessions had less attendance. Next year, the instructor suggested that the clinics have 2 days scheduled for U6/8 and 2 days for U10 and up.
Recreation made little use of the coach consultant this year. He primarily taught the licensing course. Next year, some of his salary could come from the competitive teams’ budgets. This would cover coach evaluations, try-outs, problem solving for coaches, etc.
Grant Committee
Erin Mooney
We won some and lost some. The grant for board development was a positive step. We didn’t get the fingerprinting grant. Erin is looking for more grant writers.
Dave Johnson’s Season Recap:
Schedules
D3 U10, D4 U12 and up were done by HYSL this year. Overall they were pretty good. Some problems as is fairly normal. The biggest problem is that when the preliminary schedules come out not everyone checks them over. Next year it is our turn to do them.
D4 U6-U10 were done by Jeff Corral-Ribordy. They seemed to be very good except for a couple of gaps between games.
We hosted the U12 girls Round Robin, Eureka hosted the U10 D3 and the U12 boys Round Robin, Fortuna hosted the U14 boys and girls round robin.
I would recommend before the next season we work with HYSL and invest in a new scheduling program or at least use the same scheduling program between the two leagues. Also, we need to be very clear on the information needed for the schedules i.e. team numbers, coaches’ names, phone numbers etc. There is a scheduling information sheet that has this information on it. It just needs to be used in the same way by both leagues.
Referees
We held two classes for new refs and two classes for returning refs, one in March and one in August.
Rebecca Nordquist assigned for U6 – U10, Dave Johnson for U10 D3 and U12 up rec, and Anthony Desch was supposed to do D1 and D3 but resigned from the board just before the season started leaving this area with no assignor.
We held a meeting for all refs to go over rules, game cards, player passes, etc.
I would recommend that we get all the facilitators a tee shirt or some kind of identification on the field.
Fields/Equipment
Moved all Rec games to Hiller, U10 D3 at PU and D1 and D3 games at ASC.
Pookey’s Park and Veteran’s Park were also used. There were a couple issues at Veteran’s that will have to be addressed before next year.
Three new sets of U10 goals were purchased 2 for Hiller and 1 for Pookey’s Park.
We paid approximately $700.00 for MCSD to line and set up the goals at the beginning of the season and then we contracted and paid $500.00 to line Hiller during the season. We marked all corners at Hiller to make lining at the beginning of next season easier. Carl Johnson Co. donated $1000.00 worth of field paint.
Bloomfield has become dangerous and will need some work if we are going to use the field again next year.
We are paying field fees at all fields except for Pookey’s Park.
Fundraising
Midge Brown
$21697.50 was collected from about 70 sponsors so far this year, from an original mailing of 600+ letters and competitive team solicitations. This figure includes in-kind donations of goods and services.
I had hoped to get coupon cards to sell, but the company I was dealing with appeared to have some difficulty in getting local sponsors. I had asked to stay away from hamburger chains and the like, which may have nixed the deal. I think in the future this could be a viable option, but not with the company I had been working with (Advantage Cards) as they also appeared to have internal issues.
For next year, Phil Ricord at Wildberries indicated that if he receives a sponsor letter before the end of 2008, he would likely be able to allocate more funds to MRYSL. Also, Erin's Prius raffle will be a fantastic addition to our fundraising efforts.
Publicity
Midge Brown
I think publicity in the Spring was relative good, with articles in the Eye, the Reporter, and the Times-Standard. Unfortunately, I got busier after that, as apparently did the other folks that were feeding me stories, and published items were few and far between. We did end the year with a large thank-you ad in the Arcata Eye that listed all of our 2008 sponsors.
It would be a good idea to join the chamber of commerce and attend at least occasional meetings just to make the connections with local business owners. It would also be good to get a banner hung at the corner of 9th and G streets for both recreation division registration and competitive tryouts.
We still need to work on better communication so that events can be appropriately publicized to maximize attendance and knowledge of MRYSL within the larger community. Information about every event put on by MRYSL needs to be sent to the publicity committee chair as soon as details are available.
Tournament:
We need to find a tournament director for the next year’s Redwood Classic.
New MYRSL Board Members
There were eight people nominated for open positions on the Board: Dawn Small, Dorina Espinosa-White, Stefan Schunk, Gary Goodin, Jeff Haag, Hillary Daschell, Scott Davies, and Anthony Kahn. Scott Davies had indicated he could not be at this meeting but was still very interested in being on the board. Votes were counted after the meeting and the new board members, Stefan, Jeff, Hillary, Scott, and Anthony, were subsequently welcomed to the board by Susie Diemer.
The following board members will be up for election in November 2009: Dave Johnson, Tahsanchat Ferris-Wilson, Susie Diemer, Tim Canning, Erin Mooney, and Pete Shepard.
Next Meeting
The next meeting of the Board will be the 2009 vision meeting to be held in December. Date and location to be announced.
ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 8:50 p.m.
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Mad River Youth Soccer League
Board Meeting Minutes
January 13, 2009
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order at 7:02 p.m. by President Susie Diemer.
Members Present:
Anthony Kahn, Dave Johnson, Erin Mooney, Kristin Reiner, Susie Diemer, Pete Shepard, Jeff Haag, Hillary Dashiell. Tim Canning, and Scott Davies.
Guests:
No guests were present
Action Items:
2009 Budget: Members expressed appreciation to Tim Canning for putting a great deal of work into the budget. Tim indicated that it is still in draft form. Jeff Haag moved approval. Scott Davies seconded. Discussion: There was an explanation of the adjusted equipment line. Concerns were expressed about the fundraising expectations and whether the league would be able to meet the need. Erin Mooney explained the Prius fundraising effort. A raffle will be held for a Prius. If the ticket sales are successful, then the league should be able to meet the fund raising amount listed. Other leagues have done similar raffles successfully. The line item of reimbursed expenses was questioned. Tim thought the money was from parents to reimburse coaches. Then, Tim explained that this proposal does not take into account the coaching director proposal that is being considered later at this meeting. There was a discussion about the reserve listed for the budget. Having this reserve that is being built for the league makes the budget issues discussed less of a concern because there is a cushion for the league in general. Motion to approve the budget as drafted. All present were in favor. Motion carried.
Coaching director proposal: Jeff Haag moved approval, Scott Davies seconded. Discussion: Pete Shepard passed out a summary of his concerns about the Coaching Director (CD) position. Susie Diemer expressed concern that this position covers such a broad range of responsibilities. She indicated that she would be more comfortable if the position description were narrowed and focused. Erin Mooney then pointed out that there were four main areas of responsibility: try-outs, evaluations, coaches council, and education (including troubleshooting and “love of the game” activities. One question posed was if the league has to hire a CD if no one is qualified? The consensus was no, but there were concerns about delaying the posting of this position. Susie indicated that spring try-outs are the first week in February and that things are gearing up and that it might be problematic if the board post-poned to further delineate the job responsibilities. Hillary Dashiell added that we could move forward so that position could be posted but detail job responsibilities if needed. Scott mentioned that this position doesn’t really change much for the league. It was mentioned that the league could evaluate the position at the end to figure out if it worked well as well as evaluate the person hired. Hiring the CD is paying someone to do things that need to get done. Motion is approve this position in concept. Tim Canning said that the position is more than a concept. Jeff Haag wants to see a more detailed job description. Floating the job description by the board would be good. Discussion of having three people on the hiring committee. Erin will draft and add more specific information for the CD position. Call for a vote. Pete opposed. The rest of the members present were in favor.
Competitive Volunteer Program Proposal: Anthony Kahn motioned. Tim Canning seconded. Scott Davies mentioned concerns about chasing people down for the money after the fact. Erin Mooney didn’t want to ask for it all (the money) up front. Erin suggested having the money due in August, then the league’s no pay, no play policy would help get people to pay. The hardship waiver will be important. Susie Diemer indicated that she had concerns with 1) someone having to oversee it and 2) financially having more than one child may become an issue. Erin pointed out that it was a per family fee and explained that whoever over saw the volunteer work would be responsible for proof of the work. The proposal was modeled after Santa Rosa United’s program. Anthony Kahn thought that $85 instead of $100 might work better. Erin had considered a cheaper amount but doesn’t want to undervalue the work involved. Call for a vote. All members approved the proposal.
Reports
President: Susie Diemer distributed the action plan that came out of the Board’s Vision meeting. The action plan should be brought every meeting. The action items discussion will start at the next meeting. The calendar for the year was also given out. The Board was asked to mark their calendars for March 14th, 21st as well as April 19th , 20th . Several of the dates were revised and Kristin Reiner would make corrections and re-distribute. Susie indicated that she will be taking a couple months off and that she will not be at the next board meeting. Erin Mooney and Dave Johnson will be filling in for her in her absence. She will still be working on things, but will not be very active due to her other commitments during this period.
Secretary: Hillary Dashiell had nothing to report. Susie Diemer asked that minutes be emailed prior to the next meeting so that it could be an action item. Susie asked about minutes from the Vision Meeting. Hillary indicated that so much of what was discussed was in the questionnaires that Susie had. Hillary indicated that she was planning to use the questionnaires to build the minutes and that she had some other limited notes. She indicated she would be willing to put minutes together but would need the questionnaires to do them.
Recreation Chair: Jeff Haag had nothing to report at this time. Has binders of information to go through and needs to look at the volunteer coordinator position.
Competitive Chair: 6v6 update: Erin Mooney indicated that the committee met. They have a format and have set-up try-outs. HYSL is excited. Erin thinks it would be great for a Humboldt All-Stars to come out of 6v6. Erin has not heard of interest in the S. Oregon Classic League this year. There was small interest mentioned but it seems to have dropped off. The try-out will have cuts but only at the U12 and above. The hope is that 6v6 will run every spring. The board is excited about it.
Registrar: Kristin Reiner had nothing to report.
Committees
Publicity: Susie Diemer mentioned that Darcy is definitely doing publicity but that one person is not enough. Anthony Kahn mentioned that he is willing to pich in. Darcy is currently working on the competitive brochure. It was mentioned that consolidation of all the league information might be nice.
Competitive: Susie is supposed to recommend to the board who is on the committee.
Finance: Tim Canning mentioned that there was a small concern about uncashed checks. Example of small checks from 2006 clearing in 2008. It was odd that these showed up. Time and Dave had nothing additional to report.
Grant committee: Need people to work on this. Jeff Haag mentioned that he knows some grants writers and that maybe that would be useful.
Education committee: Erin Mooney put a call out for anyone else who would like to join this committee.
Fields/Equipment Committee: There was a brief discussion about payment for the field in Pookie’s Park in Hoopa. Dave indicated that some of this is an issue every year and that the league may end up paying for the fields.
Referees Committee: Susie indicated that we will potentially have a referee clinic approximately March 21st or 28th. Erin mentioned that the 28th would be better because of try-outs. Erin would like to work out the times so that there is not overlap.
Tournaments: Pete Sheppard would like to adjust the time for the tournament to August 22nd, August 23rd. Pete would like to have a dance as well that is connected to the tournament (for the kids and adults). Pete wants $1000 to put on the tournament. Susie Diemer indicated that Pete should submit a detailed proposal. It should include, for example, an explanation of the points system used to distribute money to the teams. Pete idicated that he would draw up a budget as well as a proposal. Pete also mentioned that he heard that U10’s are allowed to travel under CYSA and he thinks we might want to consider adding different ages. Pete also reported that he is planning on doing camps again.
Governance Committee (formerly the Nominating, Bylaws and Elections Committee): Susie reminded the board that they still have time w/ Byrd from Humboldt Area Foundation.
Fundraising: Sponsorship letters need to go out by March 1st at the latest. MRYSL also sends thank you letters to sponsors and donors. There was a discussion about the coordination of letters so that sponsors are not approached multiple times by different areas within the league. Anthony Kahn will be calling Wildberries. He would like to pitch having the soccer kids on a commercial thanking Wildberries for their support. Jeff Haag talked about increasing the connection between MRYLS and HSU. He would like to schedule a meeting to work on forging that relationship. Jeff asked for vounteers who would like to be involved.
Next Board Meeting: Tuesday February 10, 2009 7:00 p.m.
Meeting adjourned. |
August 2009
Mad River Youth Soccer League
Board Minutes
August 11, 2009
Call to Order:
The regular meeting of the Mad River Youth Soccer League was called to order.
Members Present:
Scott Davies, Anthony Kahn, Jeff Haag, Pete Shepard, Tim Canning, Susie Diemer, Erin Mooney, Kristin Reiner, Tahsanchat Ferris-Wilson
Guests:
Sandra Poston
Public Input: Sandra Poston shared her soccer merchandise and asked to vendor at the jamboree. Jeff moved to allow her to vendor at the jamboree if 10% of sales go to MRYSL. Erin seconded. Motion passed.
Action items: none
Secretary report: none. Hillary Dashiell absent
Treasurer report: Tim Canning indicated that we have two areas of potential concern: club fee revenues are less than budgeted so far and fundraising revenues are also behind. Erin Mooney and Jeff Haag discussed how to present the Prius raffle at RC and Jamboree. The board discussed gathering other prizes for raffle. Scott will approach Mid-City Motors to see if they are interested in selling us a Prius at, or below cost.
President’s Report: Susie will call Hillary to ask her to email fingerprint form to all new coaches. Coaches must go to the Humboldt County Sheriff Department. Assistant Coaches and anyone working with kids also need to be fingerprinted. We, as BOD, are not to bring up specific names at meeting to ensure privacy and anonymity.
D5 President’s Meeting: Tim will email BOD with notes from meeting. Next D5
mtg. is October 11-12.
Recreation Chair Report: Jeff Haag reported that he is busy with uniforms and scheduling. Photography is all set-up. We need to create a field map for the regular season as well as game schedules, parent behavior guidelines, etc. on signs every week. Also rules for each age group should be posted. We could invest in 3 easels or stands to post all of this info. At the coaches meeting, Pre-F did not occur. Pete Shepard worked with new coaches, talked about how to run a practice. Sean worked with experienced coaches. 15 pizzas was just the right amount for food. We will hold a Pre-F class in September and highly recoomend it for new coaches. Experienced coaches will have an option to challenge Pre-F. Next year we will offer an F license.
Competitive Chair Report: D1 teams very unhappy with schedule. We are considering trying to get into Norcal Premier for next year but no one wants to travel to Humboldt, so we may need to travel more. If we can’t get into Norcal Premier, Plan B is to continue to build our program here—more tournaments?
Publicity: We need to write regular pres releases—who? Tahsanchat, Scott—Erin will try to find volunteers to help.
Grants: Nike is accepting grants. Jeff suggested we call Dale Oliver to write grants for us.
Fields: Dave will line fields for $600/season.
Referees: We need to get jerseys for unlicensed referees. Solo sports? Polo shirts? Should they buy their own? Whistles? CYSA is going to start requiring refresher every year.
Tournament: Pete said we are going to build another field for RC on softball field. Next meeting: 5:30 Health Sport on 8/12. Health sport said that anyone from RC can use their facilities during the tournament. 2 venues. ASC and MHS. 32 teams.
Governance: Need to proceed with recruiting Robert McCreath.
Next meeting is Wednesday, September 9th, 7 pm.
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